We seek an experienced Corporate Secretary to play a pivotal role in maintaining our organization’s integrity, compliance, and operational excellence. Reporting to the Executive Director, you will be a trusted partner to our leadership team, ensuring that all corporate and statutory requirements are met with precision and professionalism.

Key Responsibilities:

• Organize and arrange board and general meetings, ensuring compliance with the Companies Act and the company’s constitution.
• Act as a communication channel for non-executive directors, providing them with timely updates and support.
• Monitor emails for the CEO/ED, respond as needed, and prepare communications on their behalf.
• Organize and plan meetings, take notes, and draft minutes, ensuring compliance with company guidelines.
• Conduct research and prepare documents as required by the reporting manager.
• Schedule departmental meetings, assist in preparing and distributing agendas and materials, and transcribe documents for distribution.
• Maintain confidentiality and be the primary contact between the CEO/ED, Shin, and external stakeholders.
• Perform ad-hoc tasks to support Executive Office colleagues, including managing calls, email inquiries, and deliveries.
• Oversee the safe custody and proper use of the company seal and stamp for all entities under the Park Hotel Group.
• Ensure all official publications, notices, and business communications carry the company name and Unique Entity Number (UEN).
• Support overseas operations in compliance with relevant laws and company procedures.
• Organize travel arrangements and coordinate with different teams for efficient workflow and administrative support.
• Manage shareholder-related duties, including supervising share allotments and transfers and addressing shareholder inquiries.
• Ensure statutory compliance with ACRA, including timely filing of annual accounts, maintaining registers, handling notices of share transfers, changes to the Constitution, and other regulatory requirements.

Ideal Candidate:

• Degree in Business Administration or related field (or equivalent professional experience).
• Qualified Corporate Secretary with relevant certifications.
• At least 3 years of experience in a corporate secretary, governance, or compliance role, ideally within a corporate environment.
• Experienced in governance, compliance, and regulatory matters, with a solid understanding of statutory requirements.
• Highly organized, demonstrating strong communication skills and attention to detail.
• Discreet and trustworthy, capable of handling confidential information with integrity.
• Proactive and skilled at coordinating with multiple stakeholders across various departments.
• Knowledgeable in setting up virtual meetings using platforms like WebEx or other conference call tools.
• Proficient in Microsoft Office Suite, including Outlook, PowerPoint, Excel, and Word.

ELDANCORP is a legal service firm in Singapore. We are expanding our litigation practice and are looking for secretaries to join us.

Requirements:

· Litigation experience in legal firms preferred

· Good command of written and spoken English

· Proficient in Microsoft office, Outlook, Adobe, eLitigation

· A team player with a positive working attitude and able to work well under pressure

Work Scope includes:

· Drafting and preparation of legal documents and court bundles

· Maintenance and archiving of files

· Handling meeting arrangements, calendar management

· Dealing with expense claims, timesheets, bills and collections

· Carrying out searches / simple research

If you fit the above requirements and are interested, we would like to hear from you.

Please send your application with a detailed resume to: The Human Resource Manager (seamuswan@live.com & [email protected]). We regret that only shortlisted applicants will be notified

Are you a meticulous and organized professional with a passion for corporate and administrative excellence? Join Verti Corporate as a Corporate Secretary Admin Executive, where you’ll play a vital role in supporting corporate compliance, maintaining statutory records, and assisting with regulatory filings. In this role, you will work closely with our corporate secretarial team, ensuring seamless operations and adherence to Singapore’s regulatory requirements. We’re looking for someone with strong attention to detail, excellent organizational skills, and a proactive approach to handling corporate matters with accuracy and professionalism.

Key Responsibilities :

Assist the Corporate Secretary in handling a portfolio of clients, ensuring compliance with ACRA and other relevant authorities.

Prepare and lodge corporate secretarial documents with ACRA, such as incorporation of companies, annual returns, changes in directors, and other statutory filings.

Maintain and update statutory registers and corporate records for clients, ensuring timely filing and compliance with statutory requirements.

Coordinate and prepare agendas, resolutions, minutes, and other necessary documents for board meetings and Annual General Meetings (AGMs). - Assist with the drafting of corporate resolutions, shareholders’ agreements, and other legal documents.

Handle the submission of relevant statutory filings and ensure deadlines are met.

Assist in Know Your Client (KYC) processes, including conducting due diligence and maintaining compliance with Anti-Money Laundering (AML) regulations.

Manage client communications, including responding to inquiries related to corporate secretarial matters and ensuring a high level of customer service.

Ensure proper document control, organizing and managing both digital and physical files for easy retrieval.

Support with the opening of bank accounts for clients and provide assistance with corporate changes, such as transfer of shares or director appointments.

Maintain a high level of confidentiality and secure handling of sensitive corporate information.

Any other ad-hoc job assigned by manager.

Qualifications and Skills:

Minimum GCE "O" or "A" Level.

At least 1-2 years of relevant experience in corporate secretarial practice, preferably within a CSP or professional services firm.

Familiarity with Singapore’s Companies Act and corporate governance requirements.

Knowledge of regulatory filings with ACRA via BizFile+ is highly preferred.

Experience in handling corporate filings for offshore entities is an advantage.

Strong attention to detail and excellent organizational skills.

Good written and verbal communication skills.

Ability to prioritize tasks and meet deadlines in a fast-paced environment.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).

Ability to work independently and collaboratively within a team.

Others

Walking distance to Raffles Place, City Hall and Clarke Quay MRT (Red, Green and Purple Line)

Enjoy a healthy work-Life Balance - 5 days work week (Monday to Friday 8:30am - 5:30pm)

Competitive compensation including salary, allowances, incentives, performance bonuses, and opportunities for internal growth.

Interested candidates are invited to apply online. Only shortlisted candidates will be notified. Thank you for your interest.

Tina Tan

EA No. 23C1599

EA Personnel no. R2311516

Responsibilities:

- Manage and organize the executive’s calendar and schedule

- Arrange and coordinate meetings, conferences, and appointments

- Prepare and edit correspondence, reports, and presentations

- Handle confidential information with discretion

- Make travel arrangements including flights, accommodations, and itineraries

- Maintain filing systems and ensure document accuracy and organization

- Prepare briefing materials for meetings

- Liaise with clients, stakeholders, and other staff on behalf of the executive

- Filing documents and minutes

- Assist in the preparation of documents for meetings

- Perform general office duties as required

Requirements:

- Proven experience as a personal secretary or executive assistant is preferred

- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)

- Excellent time management and organizational skills

- Strong written and verbal communication skills

- High level of discretion and confidentiality

- Ability to multitask and prioritize tasks efficiently

- Attention to detail and problem-solving skills

- Min. Diploma / A level

- Based in office

Key Highlights

• Great exposure to the education sector
• Nearest MRT: Kent Ridge
• Working Hours: Mon- Fri (office hours)
• Salary:  Up to $4,500 per month
• Contract Duration: 6 months

Key Responsibilities

• Assist Professor with reports, proposals, meeting documents, presentations, speeches, and other communication materials.
• Organize meeting minutes, analyze data, and identify key information to prepare materials, supporting the Centre’s strategies for research relevance, international visibility, and donor/university collaborations.
• Handle ethics and grant applications as well as project management.
• Manage the calendar, schedule meetings (including international ones), arrange travel, and handle travel, transport, and hospitality claims.
• Compile performance data, coordinate staff hiring, and assist in the annual performance review process.
• Support meetings, seminars, workshops, and conferences.
• Perform other tasks as assigned by Professor or the reporting manager.

Key Requirements:

• Degree in Business Management or any related field.
• Minimum of 2 years in personal assistance in assisting Senior Management
• Familiar with Microsoft PowerPoint to create graphics for slides will be a plus.

Interested candidates please click "Apply Now". We regret to inform you that only shortlisted candidates will be contacted for further discussion.

Venice Kang
Outsourcing Team

BGC Group Pte Ltd

Registration No.: R23117645
EA License Number: 05C3053

• Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
• Working Location: Cantonment Rd
• Salary Range: $3000-$3500

Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Requirement:

• Relevant Experience

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

JOB BRIEF

We are looking for a Legal Secretary to undertake a variety of administrative and clerical tasks. You will work under the supervision of an attorney and will also provide support in assigned legal cases.

The goal is to sustain the efficiency of all office procedures and case management so as to guarantee reliability and consistency.

RESPONSIBILITIES

• To provide administrative support to one or more lawyers
• Effectively communicating with clients
• Greeting visitors and perform initial screening of clients
• To assist in drafting and file various legal documents,letters, emails, etc.
• Answer phone calls, take notes/messages, redirect calls when appropriate
• Facilitate the meetings of deadlines by keeping multiple agendas and provide timely reminders

Requirements and skills

• With or without experience may be considered
• Basic knowledge of MS office
• working knowledge of litigation management software systems is a plus
• Proficiency in English
• Ability to multitask and being comfortable dealing with a diverse pool of people
• Applicants is only open to Singapore citizen
• Salary is negotiable with relation to experience
• Able to commit to a 5 working days Monday to Friday (office hours)

PLEASE NOTE: Only shortlisted candidates will be notified. Thank you.

Job Responsibilities:

• Handle the full spectrum of corporate secretarial duties, including company incorporations, registration of foreign branches & representative offices, striking-off of companies, and preparation of directors'/shareholders' resolutions for ongoing corporate secretarial matters.
• Assist in drafting and updating the database of corporate secretarial precedents to ensure best practices.
• Ensure compliance with relevant statutory and regulatory requirements, maintaining accurate and timely filings.
• Manage the registration and maintenance of trademarks to protect the company's intellectual property.
• Draft, review, and manage contracts, memos, and communications with internal stakeholders, ensuring alignment with business objectives.
• Provide support to the legal team with a focus on contract matters, company initiatives, and communication with external stakeholders.
• Conduct legal research and assist in the preparation and review of legal presentations or documentation.
• Administer and maintain the database of legal documents and agreements, ensuring proper storage and easy retrieval.
• Provide administrative support for the regional legal unit, contributing to overall team efficiency.
• Perform other duties as assigned, adapting to the evolving needs of the company and legal department.

Requirements:

• Diploma or Degree in Law, Business Administration, or a related field.
• At least 3 years of relevant experience in corporate secretarial work, ideally in a regional or international environment.
• Sound knowledge of corporate secretarial practices and local regulatory requirements.
• Excellent drafting, organizational, and multitasking skills with a high level of attention to detail.
• Strong communication skills, both written and verbal, with the ability to work effectively with internal and external stakeholders.
• Ability to work independently and as part of a team in a fast-paced environment.
• Experience in managing trademarks and supporting contract management is advantageous.
• Proficient in Microsoft Office Suite and familiar with legal and corporate secretarial databases.

EA Reg Number: R21103035

EA License Number: 07C3924 | Company Registration No: 200609504D

• Provide office, admin, and facilities support efficiently.
• Assist with secretarial tasks for the department.
• Coordinate schedules, presentations, and training activities.
• Manage travel arrangements and expense claims smoothly.
• Organize events like team building and conferences.

Requirements:

• Minimum Dip/Deg in Business or other related courses with at least 3 years of relevant working experience.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

CEI No: R24122857

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

Job Description

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent.
• At least 3 year(s) of working experience in the related field is required for this position.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Willing to work 5.5 days a week.
• Full-Time position(s) available.

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO
• Can be travelling frequently
• Explore business opportunity
• Follow-up on sales enquiries email

Requirements:

• Possess at least a diploma/degree
• Minimum 2 years of experience in similar capacity, preferably in construction industry
• Possess excellent interpersonal and communications skills
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates
• Good initiative, well organized, meticulous and able to work independently.
• Proficient with MS Office.
• Willingness to relocate to the West (near Gul Circle MRT).
• Ability to thrive in a fast-paced environment.
• Availability to work 5.5 days per week.

Please include the following details in your resume

• Contact information
• Employment History
• Expected salary
• Date of availability
• Any educational & professional certification details.

The Team Secretary is to project a polite and professional front at the TMG office when dealing with the Board, fellow employees and visitors. She is to ensure that the various office administration process and systems are efficiently and effectively managed and the office is properly maintained.

Responsibilities:

Personal Assistant (“PA”) to Group CEO (“GCEO”) and Group CFO (“GCFO”):

• Provide comprehensive support to the GCEO and GCFO in all secretarial and administrative functions;
• Calendar management for GCEO and GCFO including scheduling of meetings and coordination with external parties; and
• Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations.

Senior Management Support:

• Support the senior management in secretarial and administrative functions;
• Support senior management in scheduling of meetings and coordination with external parties;
• Assist in travel arrangements such as booking flights, cars, and making hotel and restaurant reservations; and
• Arrange and coordinate Board, committees and departments meetings, including preparing of any board pack documents.

Office Administration:

• Handle office tasks and clerical support, such as scanning, faxing, copying, filing, compiling and generating reports and presentations;
• Manage office, pantry, IT and telecommunications and cleaning supplies, equipment and services;
• Manage mailroom, courier services and driver scheduling;
• Answer and screen phone calls and route callers to the appropriate party;
• Generate reports, transcribe minutes from meetings, and create presentations, when required;
• Manage and liaise with other departments and external vendors for all office related matters;
• Assist with any ad-hoc duties assigned.

Internal/ External Meetings:

• Manage meetings rooms bookings, refreshments and cleanliness;
• Greet and receive guests and provide refreshments to guests; and
• Organise refreshments and or meals for internal and external meetings, including procuring meals and preparing drinks.

Others:

• Maintain polite and professional communication via phone, e-mail, and mail; and
• Any other matters when required by Management.

Requirements:

• Recognized Private Secretarial Certification or Diploma
• Prior administrative experience.
• Good computer and Microsoft Office skills (Outlook, Word, Excel and PowerPoint).
• Good organisation skills and able to multi-task, prioritise projects and work under tight timeline.
• Organised, neat and pays attention to detail.
• Team player with positive attitude.
• Good interpersonal skills and polite to colleagues and guests.
• Desire to be proactive and create a positive experience for others.
• Willingness to learn and acquire new skills to improve job efficiency and effectiveness.

As a Conveyancing Secretary, you will play a pivotal role in supporting our conveyancing team (Private Property Department). Your responsibilities will include managing administrative tasks, facilitating communication with clients and stakeholders, and ensuring the smooth processing of conveyancing transactions. The ideal candidate will be detail-oriented, organized, and capable of handling a variety of tasks with efficiency and professionalism.

Key Responsibilities:

• Assist conveyancing lawyers with the preparation and management of legal documents, contracts, and correspondence.
• Maintain accurate and up-to-date client files and records.
• Communicate with clients, real estate agents, and other parties involved in transactions.
• Process and track transactions from initial instructions to completion.

Requirements:

• Previous experience as a Conveyancing Secretary or in a similar administrative role within a legal environment.
• Familiarity with conveyancing processes, terminology, and documentation.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to work independently and as part of a team.
• High level of attention to detail and accuracy.

• Handle full range of conveyancing matters such as purchase & sales, development projects, mortgages, transfers, leases, powers of attorney, stamp duties.
• Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc.
• Communicate with clients, banks and related parties relating to the conveyancing process.
• Provide administrative support in legal documentation and secretarial work, conducting searches, billing, keeping deadlines.
• Ensure smooth completion of conveyancing transactions.

Requirements:

• Minimum 2 years’ experience as a conveyancing secretary in a law firm.
• Fresh graduates with relevant diploma welcome.
• Able to work independently and deal with clients & queries.
• A team player with good attitude and great sense of responsibility.
• Courteous and with good interpersonal skills.
• Meticulous, well-organized and can work well under time constraints
• Able to communicate

Responsibilities:

• Organize and schedule board meetings, ensuring all members are informed and available
• Develop and distribute meeting agendas in collaboration with the board chair and executive team
• Record detailed minutes of board meetings, capturing key discussions, decisions and action items
• Maintain accurate records of all board activities, including meeting minutes, resolutions and other official documents
• Ensure the organization adheres to legal requirements, including filing necessary documents with regulatory bodies
• Maintain the company's corporate seal and ensure proper use in relevant documents.
• Act as a bridge between the board and management, facilitating clear and effective communication
• Distribute important information and updates to board members in timely manner
• Provide guidance on governance best practices and ensure the board operates within its laws and policies
• Assist in the orientation of new board members
• Implement strategies to improve the Board’s effectiveness.
• Maintain and update the company's corporate governance policies and procedures.
• Ensure the organization’s compliance with the Personal Data Protection Act (PDPA) and other relevant local and international data protection laws.
• Monitor and stay updated on changes in data protection laws and advise the organization on necessary adjustments.
• Develop, implement, and maintain data protection policies, procedures, and frameworks to ensure ongoing compliance.
• Conduct regular audits to assess the effectiveness of the organization’s data protection and privacy measures.
• Act as the primary point of contact for data protection authorities, including the Personal Data Protection Commission (PDPC) in Singapore.
• Advise senior management on data protection matters and risks.
• Provide regular reports on data protection compliance and risks to the management and regulatory bodies as required.

Requirements:

• Bachelor’s degree in Law, Business Administration, or related field. A professional qualification in corporate governance (e.g., ICSA, IACG) or legal background is preferred.
• Professional certifications in data protection or privacy (e.g., CIPP/E, CISM, CISA) are preferred.
• At least 8 years of experience in a corporate secretarial or governance role, ideally within a publicly listed company or large organization.
• In-depth knowledge of corporate governance practices, legal regulations, and compliance matters.
• Excellent command of English and good interpersonal skills
• Strong organizational skills
• High level of initiative and independence. Able to multitask and deliver results in a fast-paced environment
• Ability to deal confidentially and sensitively with an increasingly varied range of issues in a complex environment
• Demonstrated ability to accept responsibility and work effectively both independently and within a team
• Demonstrated ability to maintain a professional image and deal with key members of the University, government departments and other external bodies as required
• Ability to develop and build relationships with key stakeholders
• Legal and governance knowledge
• Strong interpersonal skills with the ability to collaborate effectively with senior executives, Board members, and external stakeholders.
• Familiarity with Data Protection Practices.

Monthly Remuneration: Commensurate with experience

Closing date: 17 December 2024

JCUS Perks:

• Staff Discounts with selected merchants
• Sponsorship for Continuing Education/Workshops
• Medical and Dental Insurance
• Up to 25 days Annual Leaves

Please send your application via https://careers.jcu.edu.sg/cw/en/listing

We thank you for your interest and regret we are only able to notify shortlisted candidates. The University reserves the right to invite applications, not to make an appointment or make an appointment at a lower job grade.

The Singapore campus of James Cook University (registered as James Cook University Pte Ltd in Singapore) is a wholly owned company of James Cook University Australia. The University offers Bachelor & Master Programs in Business, Psychology, Information Technology & Education at the Singapore campus of James Cook University.

• Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
• Working Location: Cantonment Rd
• Salary Range: $3000-$3500

Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Requirement:

• Relevant Experience

If you are interested to apply, kindly WhatsApp me your updated resume in DOC file and allow our Consultant to match you with our Clients.

Whatsapp: +65 8525 2419

Email: [email protected]

Tan Man Ee Reg No: R22108289

The Supreme Hr Advisory Pte Ltd EA No: 14C7279

We are Focus Law Asia LLC, a boutique disputes law firm based in Singapore. We are looking to hire a secretary to join our Japanese desk.

Job Description:

• Administrative support to lawyers: managing schedules, calendar, calls, travel bookings, appointment reservations and recurring commitments.
• Manage file opening and closing procedures, including conflict checks.
• Prepare invoices / bills, staff claims.
• Send chaser and follow up with clients on outstanding invoices / bills.
• Conduct searches (e.g. Cause Book, ACRA, INLIS etc).
• Document management: organisation of documents, emails, and correspondence.
• Other office support activities as assigned.

Requirements:

• Minimum GCE “O” Level qualifications.
• Good command of written and spoken English.
• Knowledge of Japanese would be an advantage (as the successful candidate will handle matters with Japanese clients).
• Proficient in Microsoft office (Word/Excel/Powerpoint/Outlook) and competent working with PDFs.
• Ready to work in a paperless office and with cloud applications.
• Team player, meticulous, efficient and organised.
• Working hours: 9am to 6pm. Mondays to Fridays.

If you are interested, please apply directly through the portal, or send your detailed resume to us at [email protected]. Only shortlisted applicants will be notified.

Job Description:
Provide comprehensive secretarial, administrative, and legal support to litigation lawyers.

Requirements:

• Strong proficiency in written and spoken English.
• Positive attitude, diligent, and dependable.
• Skilled in MS Office applications, including Excel.
• Preferably with relevant work experience in personal injury/civil matters.
• Able to work effectively both independently and as part of a team.

We have an opening for the following position:

Legal Secretary

Responsibilities (not limited to):

• Assisting with the preparation of legal documents
• Answering calls and handling requests
• Scheduling of meetings/appointments and preparing of meeting materials
• Maintaining client contact list
• Performing general administrative duties such as photocopying, scanning, binding, file management
• Providing administrative support on a day-to-day basis, such as expense claims and time recording
• Preparing of billings
• Booking of flights and accommodations

Requirements :

• Minimum 5 GCE ‘O’ level credits including English
• Proficient in Microsoft office applications
• 2 years’ working experience in legal sector
• Takes initiative and is a team player
• Excellent communication, interpersonal and organizational skill
• Good time management

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

Salary: up to $4800

Duration: 1 year contract

Working Days & Hours: Mon-Fri Office Hours

Location: Pioneer

Job Description:

Administrative

1. Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.

2. Assist with note taking and following up on action items to ensure completion according to agreed timeline.

3. Maintain and update all documentation in shared drive as and when necessary.

4. Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers or as directed by the Senior/Manager of SCRP

5. Coordinate with Research Team, to help ensure deliverables are completed within timeline.

Events Management & Support

1. Work with SCRP to assist with organizing webinars / seminars, workshops and conferences. This includes but is not limited to

a. Designing and distributing EDMs and invitations

b. coordinating with speakers / guests

c. managing event registration and tracking attendance

d. collecting and compiling of event feedback

e. following-up with attendees for any various requests

2. Providing secretariat support by

a. Answering and replying to delegate emails

b. Assisting and following through with delegates on their queries

c. work with appointed vendors to make travel and accommodation arrangements

3. Staffing secretariat at ICCS including

a. Assisting speaker and delegate management

b. Co-ordinating with OIA and Rapporteur Teams

c. Work with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference

d. Work with appointed vendors as necessary

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Job ID: 19335

• Location: Promenade
• Working hours: 9am - 5.45pm
• Salary: up to $6,500 (Depending on experiences)

Job Description

1. Secretarial Support to CSO and CFO (80%)
• Assist to maximise the C-suite’s working calendar to ensure good time management
• Including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage C-suite’s work-related documents for relevant endorsement and/or filing
• Including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome officers’ guests by greeting them, and direct them to appropriate place
• Assist and support officers’ guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage the C-suite’s incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Support other C-suite’s secretary when s/he is absent, not available, or need support (especially when s/he needs support)
• Officers’ secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
• Perform other ad-hoc duties as assigned

2. Administrative Support of Strategy and Planning (20%)
• Support arrangement of company’s events
• Organise and arrange business lunches, dinners, offsite meetings with business associates
Manage documents– orderly filing of physical documents and archiving of soft copy documents
• Book shared resources e.g. meeting rooms and company cars for meetings
• Support Strategy and Planning administrator when needed.
• Other miscellaneous administrative support / ad-hoc tasks

Job Requirement

• At least a diploma in business management, business administration or equivalent
• Experience: 2 years of experiences in corporate support and/or general administration
• Advance knowledge in corporate secretarial support
• Advance knowledge in general administration and operational
• Proficiency in Japanese to liaise with client office at Tokyo
• In-depth understanding of communication methods and tactics to ensure effective communication both in English and Japanese
• Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions
• Advance knowledge of administrative software including word processing, EXCEL spreadsheets and presentation
• An understanding of the economic, cultural, and political environment that the company may confront
• Meticulous and organized with excellent administrative skills
• Basic analytical and problem-solving skills
• Effective written, verbal and listening communications skills
• Teambuilding, stress, and time management skills
• Required to prioritize as there will be multiple tasks at once and complete the tasks on time.
• Required to manage tasks effectively while being interrupted frequently to meet the needs and requests of officers and employees
• Sometime will need to work beyond the company’s regular operational hours

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for "19335, Executive Secretary (CFO and CSO)".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Oon & Bazul is one of Singapore’s fastest-growing law firms as recognized by Asian Legal Business. The firm is a large leading commercial practice and our lawyers are known for their ability to deliver high-quality work as well as their commitment to helping clients achieve success.

We are looking to hire a Corporate Legal Secretary. The general scope of work includes:-

1. Compile and screen legal queries by redirecting or taking forward such queries as appropriate
2. Assist with drafting, formatting and assembling of documents
3. Draft correspondence with clients and schedule meetings
4. Manage file opening and closing procedures, including conflict checks
5. Manage matter deadlines, monitor the progress of matters, and generate matter status reports
6. Prepare invoices/bills, payment vouchers, claims, transfer of funds
7. Send chaser and follow up with clients on outstanding invoices/bills
8. Key in time entries into the firm’s practice management system
9. Key in team's client contacts into Outlook
10. Prepare Business Development report
11. Book flight/accomodation for partner's business meetings/conferences
12. Conduct searches (e.g. Cause Book and INLIS)
13. Any other ad-hoc duties as and when required

Key Requirements

• At least 2 years of working experience as a Legal Secretary, preferably in the Corporate practice
• A diploma in Law & Management or a degree in Law from a recognized institution
• Excellent verbal and written communication skills
• Meticulous and well organized
• Ability to work well in a fast-paced work environment
• Excellent time management
• Proficient in Microsoft Office and Outlook
• Team player

JOB DESCRIPTION

A homegrown trading company with global presence is currently looking for a Secretary to support the CEO’s daily operations.

The Secretary will be responsible for providing executive and administrative support such as managing calendar, meeting schedules, preparing reports, presentations, preparing meeting agendas, meeting minutes, and providing materials that the CEO needs for meetings and appointments.

The Secretary will be responsible for assisting the CEO in managing projects as well by tracking deliverables, coordinating projects, providing research, and monitoring timeline.

The incumbent need to act as the primary point of contact for matters involving the CEO, with responsibilities to act as gatekeeper in handling correspondence and inquiries, communicating with stakeholders and handling emails while maintaining utmost confidentiality regarding sensitive and confidential information.

Additionally, the Secretary will be handling the planning and arranging of travel itineraries such as flights, accommodation and ground transportation, and must be open to travel for about 40% in a year to assist the CEO with business trips.

Successful candidates can expect to work in an established organization with a cohesive team.

REQUIREMENTS:

• Bachelor’s degree in Business Administration, Management, or equivalent
• Minimum 5 years of experience as Executive Assistant, Secretary, or Personal Assistant for CEO
• Open to travel overseas for business trips
• Experience with handling projects and arranging events are good to have
• Fluent in both English and Chinese language on business level as the role require liaising with China branch

Interested applicants kindly use the apply button or send in your application in MS word format to [email protected] (EA: 18C9213 | R23112611)

*We regret that due to potential volume of responses, not all candidates will be contacted.

Job Description & Requirements

Job Scope:-

- Rendering secretarial and administrative support for the filing and registration of patent applications.

- Collation of material, preparation of documents, letters, emails and billing.

-Entry and tracking of official deadlines.

-Preparation and submission of official documents.

-Files management for patent applications.

-Scanning and printing of documents.

Requirements:

-Candidates should have at least an "O" level with credit in English and fresh Diploma graduates arewelcome to apply.

-Candidates must be proficient in Microsoft Office and in the English language (both oral and written).

-Training will be provided.

-Candidates with relevant experience will be given preferential consideration.

-Possess good administrative and organizational skills.

-Meticulous.

-Ability to work independently.-Willingness to learn.

-Singaporean or PR holder preferred.

Conveyancing Secretary

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Chinatown
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

WhatsApp: https://wa.me/6591044149 (Shermaine)

Siah Sze Ming Reg No: R24125414

The Supreme HR Advisory Pte Ltd EA No: 14C7279

Job Duties:

• Provide secretarial support to the the partner and 4-5 investment professionals
• Handle extensive complex travel management, visa applications, that includes booking of air tickets, hotel room, car transfer, plan travel itinerary, match travel plan with business meeting schedule etc.
• Arrange logistics of tele and video conference calls, and schedule meetings including booking of meeting rooms
• Processing of expense claims and reports
• Generating various daily, monthly, and quarterly portfolio reports
• Other ad hoc duties as assigned

Job Requirements:

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, any field.
• At least 5-10 year(s) of working experience in the related field is required for this position.
• Preferably Senior Executives specializing in Secretarial/Executive & Personal Assistant, Banking/Financial Services or equivalent.

Interested applicants please send your resume in MS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117