Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Jane Neo

Registration Number: R1328870

EA License No. 22C1026

1. At least 2 years’ experience in Conveyancing.

2. Preferably familiar with handling of purchase, sale transactions for resale properties or BUC transaction independently.

3. Good work attitude with initiative, good interpersonal and communication skills.

4. Meticulous and well organised.

5. Able to work independently as well as in a team and under pressure in a fast-paced environment.

• Provide secretarial support to MD and HR Director
• Manage calendar; schedules, appointments as and when required.
• Administer all expense claims and ensure timely reimbursement.
• Be responsible for confidential and sensitive materials/documents
• Manage vehicle-related matters pertaining to Summons, Traffic Offences, Road Tax Renewal(s), COE Renewal(s), Insurance Renewal
• To coordinate with Supervisors whenever vehicle is due for inspection
• Responsible for ordering stationeries, pantry items, printing papers and all printing-related items (envelopes, letterheads etc.)
• Handle incoming mails, distribution to respective departments and dispatch of outgoing mails.
• Manage facilities including Macpherson and Tuas site and ensure office is in pristine condition at all times.
• Inspect the facility on a regular basis (minimum one per week) and ensure the facility is well maintained, damaged equipment and furnishings are repaired and in working condition.
• Administer use of meeting rooms and ensure they are well maintained at all times
• Administer office asset disposal
• Manage travel arrangements and accommodation for RISG.
• Manage petty cash for RISG and be accountable for all outgoing payments.
• Handle daily correspondence and document(s)
• Administer all matters relating to document storage at Crown Service effectively
• Prepare and issue gifts for staff (Rewarding them with badges of compliment(s))
• Manage front office
• Administer membership subscriptions
• Acquire a good understanding of the Purchase Order (PO) processing system and raise PO when required.
• Involvement in Continuous improvement projects
• Maintain and Control office keys
• Manage cleaners, Dispatch staff and security guards

• Min Diploma and 3 years’ experience as a Office Administrator or relevant roles.
• Good hands-on experience in facilities management
• Excellent command of written and spoken English.
• High level of confidentiality, professionalism and diplomacy as well as exceptional interpersonal and communication skills.
• Posses excellent organizational and prioritizing skills.
• Proficient in Google applications.
• Good team player with positive work attitude.

• 5 days work week - 8.30am to 5.45pm
• 14 & 16 Jalan Mesin - Macpherson - Nearest MRT ; Tai Seng (Bus Number to reach : 8, 62, 90, 151)

We offer 16 days Annual Leave, AWS , Medical, Dental benefits and insurance coverage.

How to apply

Interested candidates who wish to apply for the post , you may what app me at 97104116 for more details !

Thank you for submitting your resume to Rentokil Initial.

We are currently reviewing resumes and will be contacting you soon if we find your resume suitable.

If you are not shortlisted, we encourage you to view our job postings regularly as new positions are posted frequently.

All applications will be treated with the strictest confidence

(By submitting any personal data or /resume to us, you are deemed to have agreed and consented to us collecting, using, retaining and disclosing your personal information to us)

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

As School Secretary, you should aspire to create an exceptional first impression of the school as the first touch point for all visitors, guests, parents, pupils and staff.

You are expected to provide confidential, consistent and professional administrative and secretarial support for the effective and smooth running of the School’s operations, particularly to the Academic Leadership and new admissions to the school.

We are looking for an individual who enjoys creating and fostering relationships with people, committed, open-minded, flexible, takes initiative, can work in a high pressure and fast paced environment, enjoys being surrounded by laughter, care and collegiality. A genuine interest in working with students is essential.

Customer Service

· Provide excellent service to walk-in traffic, including parents, pupils guests, and providing them with information or support when required.

· Collate and distribute internal and external mail efficiently, confidentially and in a timely manner

· Answer all incoming calls, directing / resolving and ensure timely follow up where required

· Work closely with Admissions to maintain, revise and update relevant documents on a periodic basis

· Respond to feedback, requests and concerns received, escalate where necessary

Administrative Operations

· Secretarial duties, including scheduling appointments & meetings and provide administrative support to the Headmaster

· Office Administration, including maintaining office stationery and supplies, Admissions materials, and raising orders/initiating purchase requisition through the school’s financial system

· Be an active member and liaison to Brighton Parents’ Club (I.e. The Brighton Society) that includes events planning & execution, meeting coordination and any other related matters.

· Liaise with internal teams as necessary: Teachers, Facilities, Housekeeping, Transport, Nursing, IT, etc.

· Provide support and participate in events management: internal/external communication, booking venues, arranging catering, taking photos, contributing to Marketing publications

· Collate and contribute to internal/external publications: newsletters, yearbooks, handbooks, etc

· Assist with maintaining compliance with Council of Private Education (CPE)

· Perform data collection/generate reports; such as pulling reports/data on pupils and/or staff as needed

· Maintain student and staff records on respective portals

Any other tasks as assigned by the school leadership team

Key skills & Experience:

· At least 5 years of administrative experience in a similar role

· Ability to deliver outstanding customer service to key stakeholders of the school

· Excellent interpersonal skills; the ability to communicate effectively with a wide range of individuals and to assess and diffuse confrontational situations

· Exceptional organizational skills with ability to multi-task and prioritize work, able to manage high volume workflow and deadlines

· Team player, who works with enthusiasm and energy

· Excellent English (native) spoken and written language skills.

· Proven experience of working in an international or MNC setting is required. Experience working within an educational setting would be an advantage

· High level of professionalism, with the ability to handle sensitive and confidential matters with appropriate discretion

· Self-disciplined and with excellent time management skills to work to deadlines

· Willingness and ability to work flexible schedule, including occasional evenings & selectweekends

Technical skills

· Excellent skills in Microsoft Office, especially Word & Excel

Experience of working with databases

· Working Hours: 8:00 am – 5:00 pm Monday to Friday ; No WFH arrangement available due to nature of role.

· Annual Leave:

· Medical Benefits: Group medical insurance

· Sick Leave/Hospitalisation Leave:

· Probation Period: NA

· Referee request: minimum 2 required.

· Background check: Required

Safegaurding:

The job holder’s responsibility for promoting and safeguarding the welfare of children and young person’s for whom s/he is responsible, or with whom s/he comes into contact will be to adhere to and ensure compliance with the relevant Cognita Safeguarding; Child Protection Policy and Procedures at all times. If in the course of carrying out the duties of the role, the job holder identifies any instance that a child is suffering or likely to suffer significant harm either at school or at home, s/he must report any concerns to the School’s Designated Safeguarding Lead or to the Head of School or indeed to the Regional CEO or Safeguarding Manager - Asia so that a referral can be made accordingly to the statutory services.

Cognita Schools are committed to safeguarding and promoting the welfare of children and young people and expects all staff, volunteers and other third parties to share this commitment. Safer recruitment practice and pre-employment background checks will be undertaken before any appointment is confirmed. Appointment is subject to an enhanced Disclosure and Barring Service (DBS) check for regulated activity (if the candidate has lived in the UK) and/or criminal/police or equivalent background checks for all other countries inhabited (irrespective of whether you worked in those countries).

Job Highlights

· Join a successful and growing international school

· Experience a diverse and international environment

· Take up a key role in a dynamic organisation

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Job Responsibilities: -

• Act as the point of contact between the director and internal/external clients
• Ensure the efficient and effective running of key communications channels ( online and offline )
• Prepare meeting agendas and presentations
• Run errands for the director
• Responsible for all general administrative
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Make travel arrangement for director
• Booking meeting rooms, set up conference calls and take messages and minutes during meetings
• Source office supplies
• Produce reports, presentations and briefs
• Perform administrative tasks, including filing and photocopy
• Greet visitor and direct them to the appropriate departments or individuals
• 
  

Job Requirement & Skill :-

• Proven work experience as a Personal Assistant
• 2-3 years of clerical, secretarial, or office experience
• PA diploma or general education degree ( GED ) required. associate’s degree in Business Administration preferred.
• Knowledge of office management systems and procedures
• MS Office and English proficiency
• Outstanding organisational and time management skills
• Up-to-date with latest office gadgets and applications
• Ability to multitask and prioritize daily workload
• Excellent verbal and written communications skills
• Discretion and confidentiality

Responsibilities

• In charge of administering a variety of corporate secretarial activities for the listed corporation and its subsidiaries in Singapore.
• Schedule quarterly board meetings, prepare minutes, and advise board members.
• Annual General Meeting are needed to convene and serve which produces agendas and records proceedings.
• In charge of the group's statutory records to regularly updated and maintained.
• Operates an online board portal for meeting administration and director training.
• Maintaining group secretary profile with the Accounting and Corporate Regulatory Authority and executes BizFile+ lodgements.
• Collaborate with other parties to create Annual Reports and Sustainability Reports. Manage the corporate website of the company.

Requirements

• Bachelor in Corporate Secretarial or Legal Studies or equivalent
• With qualification in Institute of Chartered Secretaries and Administrators (ICSA)
• Experience in SGX Listing Rules and Singapore Companies Act 1967
• At least 6 - 8 years of corporate secretarial experience, preferably with SGX listed company background

Good written and communications skills.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities

• Managing recruitment activities including job posting and preparation of employment letters
• Process application for student pass/ employment pass
• Manage incoming and outgoing correspondences of business
• Schedule and confirm appointments and business meetings
• Assist in bank opening for migrating clients
• Manage corporate secretarial duties including preparation for corporate secretarial matters for clients
• Maintain and update contracts and corporate secretarial records
• Incorporation or registration of new Companies
• Provide full spectrum of HR and administrative support.

Job Requirements

• At least 2 years of working experience in the admin and secretarial related field is required.
• Possesses secretarial certificate
• Familiar with Work Pass/ Employment Pass online application transaction
• Excellent communication and interpersonal skills
• Able to speak and write English & Chinese in order to communicate with Chinese customers
• Able to start work in short notice period
• Singaporean & PR only

Responsible for the smooth operation of the Executive Chairman's office, this role involves coordinating schedules, organizing travel arrangements, and managing day-to-day activities. From drafting communications to arranging VIP pickups and coordinating appointments, the position covers a spectrum of tasks.

Procurement responsibilities include sourcing and ordering a variety of items, updating inventories, and managing gift distributions. Logistics coordination involves overseeing miscellaneous item movements and supporting various events.

Financial management tasks range from credit card applications to payment handling, including fixed deposits and property-related financial transactions. Property management responsibilities extend to overseeing private properties, including renovations and tenancy matters.

The role involves handling insurance matters, managing displays and awards, and overseeing owned equipment. Administrative duties cover document dissemination, mail handling, and maintaining databases and filing systems.

Lai kok Soon

EA License: 11C2878

EA Registration No: R1988018

• Perform the role of an SGX authorized user/representative, draft and issue announcements on SGX, and furnish the necessary paperwork to SGX RegCo.
• Responsible for overseeing a comprehensive range of corporate secretarial tasks for the organization, which involves organizing and facilitating quarterly board meetings, drafting meeting minutes and resolutions, as well as offering guidance and assistance to board members.
• Coordinate communication with corporate service providers, auditors, legal counsel, joint venture collaborators, and other external entities.

Requirements:

• ICSA
• At least 5 years of corporate secretarial experience in a listed company.
• Knowledgeable of Singapore Companies Act 1967 and SGX Listing Rules.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Our client is a listed company in marine and shipping industry Due to their current expansion plan, they are looking for a Secretary to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties of Secretary to CEO:

• Providing full secretarial and executive support to the CEO and Business Development department.
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Scheduling, prioritizing, and organizing travel for the CEO and Senior Management Team when necessary.

Requirements:

• Degree in related field
• At least 5 years’ experience in relevant industry
• Experience with handling payment releases

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Job Purpose:

To Support the Highest Management Level

Duties and Responsibilities:

- Perform secretarial and administrative support to the Managing Director (MD) and Directors (Business Development, Shared Services).

- Manage MD’s calendar, schedule, conferences, meetings, appointments, and travel arrangements, which includes booking of venues.

- Prepare meeting agenda and minutes.

- Manage mails, emails when requested, and phone calls for MD and Directors.

- Handle confidential information, documentation and maintain the security of the MD and Director’s records and files.

- Translation of documents.

- Other duties include obtaining signatories for documents.

- Any ad hoc duties as assigned by the MD and Directors.

Job requirements:

- Organization and time management skills.

- Proficient in use of Microsoft Office applications.

- Good interpersonal skills and able to communicate with all levels of people.

- Fluent in the Japanese language is essential for this role as the successful candidate must be able to read and write the reports in Japanese for the use in MOL Head Office in Japan.

- Pleasant, self-motivated individual and good team player.

- Meticulous, detail oriented, good interpersonal skills, accountable, and must be able to maintain confidentiality and work independently.

- Flexibility.

Duties of Private Secretary are following : Maintaining the office of minister or officer and to have effective control over employees. Maintaining contact between minister and senior officers. To take a dictation whenever required.

• Perform the role of an SGX authorized user/representative, draft and issue announcements on SGX, and furnish the necessary paperwork to SGX RegCo.
• Responsible for overseeing a comprehensive range of corporate secretarial tasks for the organization, which involves organizing and facilitating quarterly board meetings, drafting meeting minutes and resolutions, as well as offering guidance and assistance to board members.
• Coordinate communication with corporate service providers, auditors, legal counsel, joint venture collaborators, and other external entities.

Requirements:

• ICSA
• At least 5 years of corporate secretarial experience in a listed company.
• Knowledgeable of Singapore Companies Act 1967 and SGX Listing Rules.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

• Act as the main point of contact and intermediary between the CEO and both internal and external stakeholders.
• Handle the CEO's calendar, arrange appointments, and facilitate meetings, including the compilation of meeting documents and presentations from relevant parties.
• Assist in the submission of commercial tenders and project bids.
• Aid in market research by creating and maintaining a market database, gathering, structuring, and analyzing business data.

Requirements:

• Diploma and above.
• At least 3 years of experience in secretarial duties.
• Proficient in business writing to craft reports and presentation slides for Senior Management and the Board.

If you are keen to apply for the position, kindly email your detailed resume in MS Word to [email protected]

Please note that only shortlisted candidates will be notified.

For more job opportunities, please visit our website at www.recruit-expert.com

EA Licence: 19C9701

Registration: R22111604

Responsibilities

The Legal Secretary – Shipping will provide dedicated and quality support to the Head of Shipping Services and a leading team of shipping lawyers covering a range of documentation, secretarial and administrative tasks, including but not limited to: document review, production and management, billing, client relationship coordination and file management.

Working as part of the broader secretarial support team, the Legal Secretary must be organized, have good attention to details and be comfortable working with large volume documentation. The individual must also be flexible, a team player and committed to delivering high-quality and accurate work in a timely manner.

• Prepare client engagement letters, conduct conflict searches and matter opening of files.
• Arrange internal and external meetings, taking care of room bookings and updating meetings to Fee Earners’ diary promptly
• Undertake any printing, photocopying, scanning and binding as required, ensuring the documents are collated in correct order.
• Assist with large volume shipping finance transactional documents, registration, distribution, bibling and other document management tasks.
• Manage and coordinate the billing process on behalf of fee earners (i.e. prepare narratives; liaise with fee earners and finance team; verify third party invoices; draft routine billing correspondences to be sent out to the clients; check billing rates; ensure timely billing and monitor settlement of outstanding bills).
• Processing Expenses in the Expenses Recording System.
• Updating client contacts into InterAction Database and maintaining up to date client/matter list.
• Coordinate and manage local and overseas business-related activities, including but not limited to travel and meeting arrangements.

Qualifications / Person Specification

• University graduate with at least 2-3 years’ experience in a support role from well-regarded law firms; prior shipping background/experience will be beneficial but not mandatory. Experienced candidates with more years of experience are also welcome to apply
• Fluent written and spoken English and competent Mandarin is required, fluency in Cantonese or a South East Asian language is advantageous
• Excellent PC skills in MS Word, MS Excel and Powerpoint.
• Strong knowledge of word processing and heavy formatting of documents in MS Word.
• Demonstrate strong attention to details and produce high quality/accurate work.
• Exceptional ability to prioritise own workload to meet agreed and often conflicting deadlines.
• Ability to remain calm and retain a professional attitude under pressure.
• Strong initiative, organization and problem solving skills with a willingness to learn and adapt.
• Strong interpersonal, communications, teamwork skills and “can-do” attitude
• Self-motivated, self-directed and proactive with good organizational and time management skills and a strong sense of responsibility.
• Flexible to work beyond office hours if required.

Apply this job at: apacjobs-mayerbrown.icims.com/jobs/5023/secretary-%28shipping%29/job

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

JOB DESCRIPTION
• To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)
• Handling submission of ACRA & IRAS transactions
• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.
• Ensure that secretarial files and statutory records are properly updated and maintained
• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients
• Any other corporate and ad-hoc jobs as required

REQUIREMENTS
• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law
• Great interpersonal and communication skills.
• Able to work independently with minimal supervision.
• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.
• Prior relevant corporate secretarial experience will be an advantage

Hey Rocket Pte. Ltd. (EA 21C0816)

Zhen Cheng (R22107904)

+65 8044 8840

• Collaborate with Managers and Superintendents for timely technical spare parts or ship repair supply.
• Manage purchasing tasks and coordinate logistics for delivering spare parts to vessels.
• Generate job sheets using the Tally Accounting system and issue purchase orders to suppliers.
• Provide vendors with delivery notes, proforma invoices, and packing lists for shipment.
• Contact global suppliers to gather quotes for technical spare parts.
• Communicate with ships to address requisition-related information needs.
• Track and follow up on supplier quotations.
• Assist in arranging transportation logistics, including air, sea, and land freight.
• Coordinate with agents and ships for worldwide spare part supply and occasional vessel repairs.
• Maintain documentation and forward cost details to accounting for invoicing.

Requirements:

• Prior administrative experience of 1 to 2 years is desirable.
• Candidates with a minimum of A-level, ITE, or Diploma qualifications are preferred.
• Individuals who are recent graduates displaying a positive attitude will also be taken into consideration.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]