WhatsApp: +65 90820021 (Kyler)

Email: [email protected]

• Location: Changi
• Working days: 5 days 8:30am – 5:30pm
• Salary Range : $3500 - $4500

Job Requirement:

• 2-3 years of clerical, secretarial, or office experience
• PA diploma or general education degree ( GED ) required. associate’s degree in Business Administration preferred.

Job Responsibilities:

• Act as the point of contact between the director and internal/external clients
• Ensure the efficient and effective running of key communications channels ( online and offline )
• Prepare meeting agendas and presentations
• Run errands for the director
• Responsible for all general administrative
• Screen and direct phone calls and distribute correspondence
• Handle requests and queries appropriately
• Make travel arrangement for director
• Booking meeting rooms, set up conference calls and take messages and minutes during meetings
• Source office supplies
• Produce reports, presentations and briefs
• Perform administrative tasks, including filing and photocopy
• Greet visitor and direct them to the appropriate departments or individuals

The Supreme HR Advisory Pte. Ltd | 14C7279

Gan Kai Le | R23112683

Job Summary:

• Salary Range: $4,500 + Variable Bonus
• Working Location: West

Job Responsibilities:

• Provide administrative / secretarial support to the HODs and
• Directors - travel arrangements, calendars, appointment scheduling and drafting of correspondences, etc.
• Ensure meetings are effectively organized and record minutes of meeting.
• Handle and draft correspondences to business associates.
• Research, prepare and handle confidential-related matters.
• Maintain efficient filing system of internal, external and confidential documents.

How to apply:

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only shortlisted candidates will be notified.

Registration Number: R22108956

EA Licence No: 20C0426 (Elitez & Associates Pte Ltd)

Responsibilities:

• Provide full secretarial support to the Director
• Prepare meeting agendas and presentations
• Travel arrangement
• Calendar management
• Meeting minutes
• Office supplies management
• Other adhoc duties as and when assigned

Requirements:

• Minimum Diploma
• At least 2 years of relevant experience

Kindly email your resume in a comprehensive Word format to [email protected]

We regret to inform that only shortlisted candidates will be notified.

Please be informed that by applying for the advertised position, the candidate is considered to have given their consent for us to collect, utilize, or disclose their personal information for the purposes related to the services we provide.

Samuel Goh

EA License Number: 22C1430

Registration Number: R23112614

Our client is a listed company in marine and shipping industry Due to their current expansion plan, they are looking for a Secretary to join their Admin Team, in hopes of developing the current high performing team. They are located in the West area – easily accessible.

Duties:

• Provide full spectrum of secretarial support to Director
• Taking detailed meeting minutes and creating presentations.
• Managing corporate communications and preparing presentations.
• Handling specific payment tasks on behalf of the CFO.
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Degree in any discipline with minimum 5 years of experiences

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Job Description & Requirements

• Handling conveyancing and real estate matters.
• Secretarial duties.
• Any other matters/projects that the management may require assistance with from time to time.
• Handle full range of conveyancing matters such as purchase & sales, development projects, mortgages, transfers, stamp duties.
• Prepare legal conveyancing documentation and handle e-lodgement/e-stamping etc.
• Communicate with clients, banks and related parties relating to the conveyancing process.
• Provide administrative support in legal documentation and secretarial work, conducting searches, keeping deadlines.
• Ensure smooth completion of conveyancing transactions.

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Our Client is a leader in the Manufacturing MNC. Due to their current expansion plan, they are looking for a Project Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Provide comprehensive secretarial and administrative support to directors and the team.
• Maintain schedules, arrange appointments, and coordinate meetings and travel arrangements for the team.
• Manage incoming and outgoing communications, including telephone calls, messages, and emails.
• Prepare meeting agendas, take meeting minutes, and transcribe dictation as needed.
• Assist in preparing presentation materials, bid documents, and fee proposals, various documents and correspondences, including letters, reports, tenders, specifications, and submission proposals.
• Coordinate and liaise with overseas offices.
• Update and maintain contact lists and process claims and timesheets.
• Assist in monitoring and tracking project statuses.
• Collaborate with corporate services and other departments.
• Any ad-hoc duty as given

Requirements:

• Min Diploma in Business Studies/Administration or relevant field
• Min of 2 years of relevant work experience, preferably in the built environment industry.
• Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in preparing tender documents and contracts will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Our Client is a leader in the Manufacturing MNC. Due to their current expansion plan, they are looking for a Project Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Provide comprehensive secretarial and administrative support to directors and the team.
• Maintain schedules, arrange appointments, and coordinate meetings and travel arrangements for the team.
• Manage incoming and outgoing communications, including telephone calls, messages, and emails.
• Prepare meeting agendas, take meeting minutes, and transcribe dictation as needed.
• Assist in preparing presentation materials, bid documents, and fee proposals, various documents and correspondences, including letters, reports, tenders, specifications, and submission proposals.
• Coordinate and liaise with overseas offices.
• Update and maintain contact lists and process claims and timesheets.
• Assist in monitoring and tracking project statuses.
• Collaborate with corporate services and other departments.
• Any ad-hoc duty as given

Requirements:

• Min Diploma in Business Studies/Administration or relevant field
• Min of 2 years of relevant work experience, preferably in the built environment industry.
• Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in preparing tender documents and contracts will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

Key Responsibilities

• Manage a portfolio of corporate secretarial clients
• Handle full spectrum of corporate secretarial duties including company incorporations, striking-off of companies, winding up of companies, preparation of directors'/shareholders' resolutions etc
• Perform Customer Due Diligence to ensure compliance with relevant statutory and regulatory requirements.
• Able to communicate with clients and ensuring clients receive prompt responses to requests and queries.
• Maintain statutory records, registers and other relevant documents required by laws and regulations of Companies Act
• Preparation of XBRL Financial Statements

Key Requirements

• Relevant diploma, university degree, ICSA, LLB or other relevant qualification
• Candidate with ICSA qualification or currently pursuing ICSA course will be an added advantage
• Have at least one year relevant working experience or fresh graduate are welcome to apply
• Competent in MS word and MS Excel software
• Competent in both written and spoken English
• Have a positive attitude towards challenges, is highly motivated to perform, able to work independently and multitask
• Possess strong communication and interpersonal skills to service clients and work as a team

• Provide secretarial and personal assistance to one Director.
• Knowledge of basic accounting
• Minimum GCE O level
• Proficient in Microsoft Office especially Microsoft Excel
• Able to start work immediately
• 5-day week week
• 8-10 walk from Boon Lay MRT

Job Description

To assist the management team with office administration. In this role, you will be responsible for processing documents, maintaining databases, and liaising with the public. You may also be required to manage office supplies.

To ensure success as an administrative secretary, you should possess excellent communication skills and demonstrable experience in a secretarial role. Outstanding administrative secretaries are highly organized in performing a wide array of administrative duties, and generally being a helpful and positive presence in the workplace.

To be successful as an administrator, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The administrator must be comfortable with computers, and general office tasks, and excel at both verbal and written communication. Most importantly, the administrator should have a genuine desire to meet the needs of others.

Responsibilities:

• Reporting to management and performing secretarial duties.
• Processing, typing, editing, and formatting reports and documents.
• Filing documents, as well as entering data and maintaining databases.
• Liaising with internal departments and communicating with the public.
• Directing internal and external calls, emails, and faxes to designated departments.
• Arranging and scheduling appointments, meetings, and events.
• Preparing facilities and arranging refreshments for events, if required.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, and create presentations.
• Observing the best business practices and etiquette.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Other ad hoc duties.

Requirements:

• Bilingual in English and Chinese is a must.
• Diploma, equivalent or higher with relevant experience in administration support
• Excellent verbal and written English communication skills.
• Exceptional interpersonal skills.
• Ability to liaise internally and externally on administrative matters.
• Exceptional filing, recordkeeping, and organizational skills.
• Experience in the manufacturing industry is an advantage.
• Fresh graduates are also welcome.
• Salary S$2600-3600
• Singaporean, Singapore PR, and Malaysian only

Interested applicants, kindly forward your detailed resume indicating the earliest availability/notice period required, current and expected salary via email to: [email protected]

We regret that only shortlisted candidates will be notified.

Responsibilities:

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements:

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected].

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

• Office management, administrative and facilities support to the department
• Secretarial and ministrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Job Requirements

• Min Diploma in Business or any relevant fields with 4-5 years of relevant experience

[Joy Yeow Zhi Qian]

[Personnel EA Registration Number: R2096261]

Recruit Express Pte Ltd EA Licence No: 99C4599

Job Description

• Shared PA
• Manage the Directors' calendar, scheduling meetings, appointments through close communication
• Coordinate meetings and conference calls
• Research and gather information on various topics to support Management's decision-making process
• Proactively anticipate Directors' needs and take initiative to address them independently
• Support the Corporate Planning & Coordination department to draft and prepare professional documents, presentations, or reports as assigned
• Answering calls, taking messages and handling correspondence
• Organize, plan, and perform other administrative duties as assigned
• Manage and maintain databases, records, and confidential files, ensuring data integrity and security
• Attending to Seminars and workshops
• Assists in ad-hoc reports on special projects as needed

Requirement:

• Possesses degree or diploma in business administration, law, marketing communications or accountancy
• Candidates with prior experience in corporate secretarial and legal work preferred
• Highly proficient in Microsoft Office
• Consistently demonstrates clear and concise written and verbal communication skills
• Can work independently

Our client, a Japanese major shipping group has established a new entity.

They are looking for an Admin/Secretary to join their new entity to assist with administrative duties. Training and guidance will be provided and those with general administrative duties and Excel skills are welcome to apply.

1. Secretarial & Administrative Support (50-70%)

• Performs general clerical and secretarial duties
• Liaising with relevant organizations and clients
• Coordination and scheduling of meetings within office and with external parties
• Determine which issues require immediate attention, and communicate to leadership
• Prepare letters, reports, memoranda, meeting minutes, forms, and similar material based on dictation
• Booking and preparing of conference rooms for meetings.
• Making travel arrangements (flight, hotel, transport, etc.), and itineraries for executives
• Logging and processing bills or expenses
• Printing and copying documents as needed
• Any other duties as assigned

2. Support to Business Group (30 - 50%)

• Updating of vessels’ schedules and voyage record information in file
• Prepares Hire invoices to Charterers
• Prepares and sends remittance instructions with supporting documentation
• Prepares documents required in accordance with financial contracts
• Upkeeping of cash waterfall
• Internal coordination on commercial claims handling
• Any other duties as assigned

Interested applicants, please send your resume to Tiffany (R1104633) [email protected] with email subject header "Job Application for Admin and Secretary (Shipping industry) - TK " .

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find our Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Thank you for your kind understanding and co-operation.

Pasona Singapore Pte Ltd

EA License No:90C4069

R1104633
Koh Jia Wen

· Provide administrative support to Line of Business and projects

· Initiate and maintain document control system and processes

· Prepare meeting logistics, presentation setup and presentation materials

· Assist in coordinating with project team(s)/ client(s) during project execution

· Assist in monitoring project progress, variations and progress claims

· Assist to maintain, track and clientele records

· Any other ad-hoc duties as assigned from time to time

Requirements:

· 3 years of working experience in construction industry

· Recognized diploma/ degree in business administration/ engineering

· Proficient in Microsoft Office skills, in particular Word, Excel. and Powerpoint

· Able to work independently and in a fast paced environment

· Analytical and problem solving skills

· Particular attention to details

· Possesses excellent communication skills both written and verbal

If you wish to have the opportunity to work in an international consultancy firm which offers attractive remuneration, a 5-day week and a conducive environment to enhance your skills and experience, please send your full resume, including your salary expectations and contact number to

2 International Business Park #06-08

The Strategy Tower 1, Singapore 609930

Email: [email protected]

(Only shortlisted candidates will be notified)

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

About Sleek

Sleek is on a mission to revolutionize how entrepreneurs operate their business. We want to give small and medium business owners, entrepreneurs and investors, peace of mind and the power of online solutions to allow them to focus on what they do best - growing their business. As we work for our thousands of customers, we offer a fully digital experience to all our clients, and all their transactions, requests and documents signing are made online. In addition, we gather millions of data points about their business, and in turn we transform those into useful, actionable insights and recommendations to accelerate their growth through smart algorithms.

We are a team of 500 builders from 18 countries, with offices in Singapore, Philippines, Hong Kong, Australia and the UK committed to delivering a delightful digital experience with a human touch to our clients!

By submitting a job application, you confirm that you have read and agree to our Data Privacy Statement for Candidates.

Profile

We are looking for an amazingly well-rounded Corporate Secretary Intern to help quickly grow our business in Singapore! This position would suit a Corporate Secretary Intern who is forward-thinking and has the desire to work in a progressive, tech-assisted environment. As Sleek offers a full digital experience to all its clients, you will be an active actor of the full digital transformational journey of the Corporate Secretary business.

You will have a passion for understanding business owners, entrepreneurs and investors and the ability to creatively articulate the problems that keep them up at night. You will be skilled in translating these deep client insights into attractive solutions, compelling calls to action, and ultimately stunning results. You should have excellent brand-building and communications skills, ideally gained in a fast-moving online start-up environment. Additionally, you should be committed to exceeding customer expectations, within a firm that cares deeply about creating client happiness and aiming at being recognized by them as a World Class Service provider. But more than anything, you will be an enthusiastic team player and excited about the role you can play in creating Singapore’s most loved Corporate Secretary for business owners, entrepreneurs and investors.

Position Duties

The successful candidate will report to the Corporate Secretary Manager and will be responsible for the following corporate secretarial work that includes but is not limited to:

• Coordination of collection of files upon the completion of new transfer-in Companies.
• Maintaining and updating the storage inventory list and common seal inventory list.
• Coordination with the third party off-site storage provider.
• Monitoring and processing the Annual Return preview request between internal teams.
• Preparation and processing of all churn requested Companies.
• Assisting the Corporate Secretarial team with ACRA filings when required.
• Ability to manage voluminous workload without compromising on quality.
• Contributing proactively and assisting our technology development team in the further development of our company secretarial and governance software.
• Coordinating and transferring of files to the client's new provider.
• Special tasks and projects assigned from time to time.
• Other administrative tasks as assigned by the manager eg, scanning of documents.

Performance Standards

• Tertiary Education or Diploma/Degree Holder in any field.
• Customer centric, a passion for customer excellence.
• Willing to be hands-on as and when required.
• Detailed oriented while being efficient.
• Possessing high degree of professionalism and responsibility.
• Ability to tackle challenges and meet tight deadlines.
• A team player with good interpersonal and writing skills.

More about Sleek!

At Sleek, we work in a fast-paced start-up environment. We have a strong culture built around our five core values: Simplicity, Loyalty, Excellence, Entrepreneurship, Kindness. As a deliberately multicultural team, our team comprises more than 18 nationalities and spoken languages.

We consider the company’s success to be a result of committed individual and team efforts, and are looking to onboard talented and creative people who want to make a difference. Corporate social responsibility is a passion, and as an equal opportunity employer we aim at making the world a better place. We are the 1st international incorporation and accounting brand to achieve B Corp certification status, meeting the highest standards of social and environmental impact performance. With a strong commitment to also make Sleek a great place to work, we offer a flexible working environment where we empower every team member to be the best they can be - regardless of race, ethnicity, religion, gender, age or identity.

If you think you would be a good fit for our mission, we look forward to hearing from you!

About Sleek

Sleek is on a mission to revolutionize how entrepreneurs operate their business. We want to give small and medium business owners, entrepreneurs and investors, peace of mind and the power of online solutions to allow them to focus on what they do best - growing their business. As we work for our thousands of customers, we offer a fully digital experience to all our clients, and all their transactions, requests and documents signing are made online. In addition, we gather millions of data points about their business, and in turn we transform those into useful, actionable insights and recommendations to accelerate their growth through smart algorithms.

We are a team of 500 builders from 18 countries, with offices in Singapore, Philippines, Hong Kong, Australia and the UK committed to delivering a delightful digital experience with a human touch to our clients!

By submitting a job application, you confirm that you have read and agree to our Data Protection Statement for Candidates.

Profile

We are looking for an amazingly well-rounded Corporate Secretary Intern to help quickly grow our business in Singapore! This position would suit a Corporate Secretary Intern who is forward-thinking and has the desire to work in a progressive, tech-assisted environment. As Sleek offers a full digital experience to all its clients, you will be an active actor of the full digital transformational journey of the Corporate Secretary business.

You will have a passion for understanding business owners, entrepreneurs and investors and the ability to creatively articulate the problems that keep them up at night. You will be skilled in translating these deep client insights into attractive solutions, compelling calls to action, and ultimately stunning results. You should have excellent brand-building and communications skills, ideally gained in a fast-moving online start-up environment. Additionally, you should be committed to exceeding customer expectations, within a firm that cares deeply about creating client happiness and aiming at being recognized by them as a World Class Service provider. But more than anything, you will be an enthusiastic team player and excited about the role you can play in creating Singapore’s most loved Corporate Secretary for business owners, entrepreneurs and investors.

Position Duties

The successful candidate will report to the Corporate Secretary Manager and will be responsible for the following corporate secretarial work that includes but is not limited to:

• Coordination of collection of files upon the completion of new transfer-in Companies.
• Maintaining and updating the storage inventory list and common seal inventory list.
• Coordination with the third party off-site storage provider.
• Monitoring and processing the Annual Return preview request between internal teams.
• Preparation and processing of all churn requested Companies.
• Assisting the Corporate Secretarial team with ACRA filings when required.
• Ability to manage voluminous workload without compromising on quality.
• Contributing proactively and assisting our technology development team in the further development of our company secretarial and governance software.
• Coordinating and transferring of files to the client's new provider.
• Special tasks and projects assigned from time to time.
• Other administrative tasks as assigned by the manager eg, scanning of documents.

• Tertiary Education or Diploma/Degree Holder in any field.
• Customer-centric, with a passion for customer excellence.
• Willing to be hands-on as and when required.
• Detailed-oriented while being efficient.
• Possessing a high degree of professionalism and responsibility.
• Ability to tackle challenges and meet tight deadlines.
• A team player with good interpersonal and writing skills.

More about Sleek!

At Sleek, we work in a fast-paced start-up environment. We have a strong culture built around our five core values: Simplicity, Loyalty, Excellence, Entrepreneurship, Kindness. As a deliberately multicultural team, our team comprises more than 18 nationalities and spoken languages.

We consider the company’s success to be a result of committed individual and team efforts, and are looking to onboard talented and creative people who want to make a difference. Corporate social responsibility is a passion, and as an equal opportunity employer we aim at making the world a better place. We are the 1st international incorporation and accounting brand to achieve B Corp certification status, meeting the highest standards of social and environmental impact performance. With a strong commitment to also make Sleek a great place to work, we offer a flexible working environment where we empower every team member to be the best they can be - regardless of race, ethnicity, religion, gender, age or identity.

If you think you would be a good fit for our mission, we look forward to hearing from you!

Hybrid working arrangement

Job description

· Handling all corporate secretarial matters for a portfolio of Singapore and international companies

· Prepare necessary documents for AGM, EGM, resolution, striking off, XBRL and etc

· E-submission of return to ACRA and IRAS

· Any other Corporate Secretarial duties

Requirement

· Possess a Bachelor’s degree

· Entry-level candidates are welcome to apply

· Good understanding of corporate secretarial practices such as Companies Act would be an added advantage

· Proactive, responsible and able to adhere to tight deadlines

· Good verbal & written communication in English and Mandarin. Able to interact with International and Chinese speaking clients

Our Client is a leader in the Manufacturing MNC. Due to their current expansion plan, they are looking for a Project Secretary to join their team, in hopes of developing the current high performing team. They are located in the West.

Responsibilities

• Provide comprehensive secretarial and administrative support to directors and the team.
• Maintain schedules, arrange appointments, and coordinate meetings and travel arrangements for the team.
• Manage incoming and outgoing communications, including telephone calls, messages, and emails.
• Prepare meeting agendas, take meeting minutes, and transcribe dictation as needed.
• Assist in preparing presentation materials, bid documents, and fee proposals, various documents and correspondences, including letters, reports, tenders, specifications, and submission proposals.
• Coordinate and liaise with overseas offices.
• Update and maintain contact lists and process claims and timesheets.
• Assist in monitoring and tracking project statuses.
• Collaborate with corporate services and other departments.
• Any ad-hoc duty as given

Requirements:

• Min Diploma in Business Studies/Administration or relevant field
• Min of 2 years of relevant work experience, preferably in the built environment industry.
• Experience in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience in preparing tender documents and contracts will be added advantage

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Recruitpedia Pte. Ltd.

EA License No. 19C9682

EA Reg. No. R21103987 (Yan Yongmao)

About Ashurst

Ashurst is a leading progressive global law firm with a rich history spanning more than 200 years. We are proud of our history and are future-focused, having expanded into new technologies through our NewLaw division, Ashurst Advance, and our consulting arm. Our in-depth understanding of our clients and commitment to providing excellent standards of service have seen us become a trusted adviser to local and global corporates, financial institutions and governments in all areas of commercial law. To find out more please visit www.ashurst.com.

Department / Role Overview

We currently have an opportunity available for a Night Secretary to join our team in Singapore. The individual will be responsible for working independently to support the Projects & Energy Transitions team in the evening.

As the Night Secretary, you will liaise closely with the Lawyers and Practice Executives as well as other functions within the firm to provide proactive and effective general administrative assistance.

Main responsibilities

Central Services / Global Shared Services

• Printing and sorting emails and documents, often with attachments or links, and filing when required.
• Photocopying, scanning, printing, faxing, binding and preparing documents and delivery / collection of large volume document production, courier or reprographic work.
• Processing and submitting expense claims as and when required.
• Organising and maintaining files for both electronic and hard copy documents.
• Data entry for record keeping and updating client databases, including Interaction and Outlook contact details.
• Preparing files for vacating, working with Lawyers and Practice Executives to identify expired files, and arranging for collection or retrieval.
• Assisting with the monthly billing process: printing off reports and finalised bills.
• Assisting with New Business Intake requirements and client file opening and related processes.
• Assisting with administration for lawyers' qualifications or learning records.
• Consolidating any outstanding disbursements on client accounts and completing relevant paperwork.
• Assisting with document amendments and drafting correspondences, checking that all work is accurate and follows the firm's standards.

Business Development

• Researching internal and external sources for client or practice area information and assisting with the coordination of client events which may include arranging meeting facilities, setting up meeting rooms etc.
• Where relevant, attending client events to provide assistance with welcoming and registrar.

General Administration

• Coordinating travel requirements where necessary.
• Ad hoc administrative tasks as and when required.

Essential Skills & Experience:

• At least 5 years in a legal secretarial support role.
• Candidates with night shift working experience will be considered favourably.
• Strong organisational skills and ability to plan and prioritise effectively.
• Demonstrates initiative and strong client focus.
• Resilience, with the ability to thrive and effectively work with continuous change, and tight deadlines.
• Demonstrates flexibility and willingness to adjust priorities or working hours when necessary.
• Keen to learn new skills and develop or improve skills sets.
• Excellent level of technical ability in Microsoft Office, including Word, Excel and Powerpoint.

Background Checks

In order to comply with regulatory and client requirements, Ashurst will undertake appropriate vetting of staff. When applicants accept a job offer, Ashurst, alongside a specialist provider, will undertake professional verification and background checks. These checks are only undertaken with consent, and in accordance with our legal and regulatory obligations.

Responsibilities

• Responsible for ensuring at all confidential secretarial and administrative duties are completed timely and within established company guidelines
• Responsible for managing the appointments and meeting schedules of the VP
• Responsible in assisting in preparation of presentation materials and meeting minutes
• Responsible for making travel arrangements and hotel bookings for visitors from overseas and local employees travelling overseas, including VISA related issues.
• Responsible for preparation and liaison for air shipment and courier activities

Requirements

• Min Diploma in any field
• Min 3 years of working experience in secretary

Please kindly email your resume in Ms Word to [email protected]

We regret to inform that only shortlisted candidates would be notified.

Registration Number: R1328870

EA License No. 22C1026

Job Title: Administrative Secretary (Shipping Business)

Job Description:

1. Secretarial & Administrative Support

• Performs general clerical and secretarial duties
• Liaising with relevant organizations and clients
• Coordination and scheduling of meetings within office and with external parties
• Determine which issues require immediate attention, and communicate to leadership
• Prepare letters, reports, memoranda, meeting minutes, forms, and similar material based on dictation
• Booking and preparing of conference rooms for meetings.
• Making travel arrangements (flight, hotel, transport, etc.), and itineraries for executives
• Logging and processing bills or expenses
• Printing and copying documents as needed
• Any other duties as assigned

2. Support to Business Group

• Updating of vessels’ schedules and voyage record information in file
• Prepares Hire invoices to Charterers
• Prepares and sends remittance instructions with supporting documentation
• Prepares documents required in accordance with financial contracts
• Upkeeping of cash waterfall
• Internal coordination on commercial claims handling
• Any other duties as assigned

Job Requirement:

• Minimum Diploma in relevant fields
• Detail-oriented and professional experience in an administrative role
• Exceptional communication skills
• Ability to work ndependently and reliably
• Flexible and adaptable in various situations and when interacting with many different personalities
• Ability to organize and prioritize tasks including delegation of tasks when appropriate

Proficient with Microsoft Office Suite.

What is in it for you?

• You get access to an international, open, and friendly environment where help each other to develop and create values for customers, people, and planet.

• You work in a company that values personal development and leadership.

Interested applicant may send your updated CV via email [email protected]

Job Description:

• To provide secretarial/administrative duties and personal assistance to the retired Chairman.
• Arrange/coordinate business meetings and personal appointments.
• Draft and prepare letters, correspondences, reports and materials, including paralegal content. [Paralegal experience a definite advantage]
• Perform office duties and general administrative support.
• Maintain a systematic filing system, records and safekeeping of different kinds of documents.
• Maintain strict confidentiality and interact professionally with all levels of active Management officers, staff, business partners and external parties.
• Undertake ad-hoc assignments and related duties as and when required.

Benefits:

• Competitive Salary
• Career progressive
• Work-Life balance
• Allowance
• Medical & Dental

Interested candidates, kindly click on the "APPLY NOW" tab to submit your resume stating your expected salary or send it to:

Manager – Human Resources

Powerplus Group Pte Ltd

39 Ubi Crescent, #05-00, Powerplus Building, Singapore 408587

(We regret to inform that only shortlisted candidates will be notified)