We are currently looking for a full time Legal Secretary to join our practice. Prior experience is not a pre-requisite. Your responsibilities will include, but are not limited to:

• Providing full secretarial and administrative support to our lawyers
• Handling and screening of telephone calls and visitors
• Calendar management – recording and monitoring deadlines, court hearings, meetings etc.
• Liaising with clients as may be instructed
• Preparation of correspondence
• Assisting in the filing of court documents
• Preparation of invoices and issuing the same

Requirements:

• Minimum “O” levels
• Good command of English (written and spoken)
• Competent in MS Office and Outlook
• Familiarity with the court filing systems is preferred but not a pre-requisite
• Possess initiative with a strong sense of responsibility
• Remuneration will be commensurate with experience and qualifications

Interested candidates are invited to email your resume to [email protected].

Please state the following in your application:

· Current and expected salary

· Date of availability

In submitting your application to us, you agree and consent to the collection, use and disclosure of your personal data in accordance with our Data Protection Notice at https://www.mplawcorp.com.sg/data-protection-notice/.

We regret that only shortlisted candidates will be notified.

CorpZap is searching for an entry or junior level Corporate Secretary to service its portfolio of over 1000 client companies. On-the-job training will be provided. No prior experience is required.

Job scope includes:

• Incorporation of companies (drafting documents for incorporation and lodging on ACRA).
• Liasing with account managers for opening of bank accounts.
• Drafting of documents for corporate changes and lodging on ACRA.
• Invoicing clients for our services and sending out reminders for overdue payment.
• Reminding clients of their companies' annual obligations.

The ideal candidate must be:

• Able to communicate effectively with clients.
• Able to solve problems dynamically.
• Able and willing to learn and develop proficiency in technical skills.
• Proactive in finding solutions for clients.
• Candidate must possess at least Diploma/Advanced/Higher/Graduate Diploma in any field
• Required Skill(s): Microsoft Office
• Preferably Entry Level specialized in Clerical/Administrative Support or equivalent

• Knowledge in e-litigation system, drafting court documents
• Monday to Friday, Office Hours
• Salary up to $2500/month
• Walkable distance from Chinatown MRT

A legal firm in Singapore is looking for a suitable Legal Secretary to join their team!

Job Responsibilities

• Handle accident claims (property damage and personal injuries)
• Provide secretarial and administrative support to lawyers in the litigation dept.

Job Requirements

• Minimum O'level or equivalent
• Preferrable to have knowledge in e-litigation systems, drafting court documents and legal correspondences

Interested and suitable candidates, please email your CV in MS Word to

[email protected]

Ammerline Lam Sze Yi (Ms)

Division Manager

CEI Registration No.: R1104463

Celecti Pte Ltd.

EA License: 16C8045

Personal Data Protection

“By submitting your curriculum vitae or disclosing your personal information in connection with your job application, you are deemed to have read and agreed to the terms of our Privacy Policy, and consented to the collection, use and disclosure of your personal data by us, in accordance with our Privacy Policy. Please access our website at www.celecti.com.sg for a copy of our Privacy Policy.”

Job scope includes:

• Incorporation of companies (drafting documents for incorporation and lodging on ACRA).
• Drafting of documents and lodging of transactions for other matters, e.g., share issuance or share transfers.
• Filing on government sites such as ACRA and IRAS.
• Applying work passes (Employment Pass, S Pass).
• Upkeep of clientele database.
• Corresponding with clients.
• Liaising with banks on behalf of clients for bank account openings.
• Assisting clients to meet their companies' annual statutory filing obligations.

The ideal candidate must be:

• Able to communicate effectively with clients.
• Able to solve problems dynamically.
• Able to work efficiently in a team.
• Able and willing to learn and develop proficiency in technical skills.
• Proactive in finding solutions for clients.

• Location: walking distance from Marymount MRT

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Interested applicants may email resume to [email protected]

Cheryl Lee Shi Le (CEI Registration No: R1434624)

Recruit Express Pte Ltd (EA: 99C4599)

We have an opening for the following position:

Legal Billing Secretary

Responsibilities (but not limited to) :

· Generate invoices

· Liaise with internal stakeholders to ensure the complete, accurate and timely issuance of invoices

· Raise payment vouchers,waivers or credit/debit notes when necessary

· Follow up on outstanding payments

· Prepare monthly billing reports

· Perform any other duties in relation to billings

Requirements

· Proficient in Office 365, especially Excel

· Meticulous and conscientious

· Good verbal and written communication skills

· Good interpersonal skills

· Personal accountability

A competitive and attractive remuneration package awaits the successful candidate.

Please submit your resume stating qualifications, work experience, current and expected salary.

We regret to inform that only short-listed applicants will be notified.

Responsibilities:

- Manage and organize the executive’s calendar and schedule

- Arrange and coordinate meetings, conferences, and appointments

- Prepare and edit correspondence, reports, and presentations

- Handle confidential information with discretion

- Make travel arrangements including flights, accommodations, and itineraries

- Maintain filing systems and ensure document accuracy and organization

- Prepare briefing materials for meetings

- Liaise with clients, stakeholders, and other staff on behalf of the executive

- Filing documents and minutes

- Assist in the preparation of documents for meetings

- Perform general office duties as required

Requirements:

- Proven experience as a personal secretary or executive assistant is preferred

- Proficiency in MS Office (Excel, Word, PowerPoint, and Outlook)

- Excellent time management and organizational skills

- Strong written and verbal communication skills

- High level of discretion and confidentiality

- Ability to multitask and prioritize tasks efficiently

- Attention to detail and problem-solving skills

- Min. Diploma / A level

- Based in office

The legal secretary will support a team of 4 to 5 lawyers, including Partner(s) in administrative and executive matters.

Responsibilities:

• Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings;
• Travel management, booking transport, hotels, meetings and producing detailed itineraries;
• Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events;
• Dealing with all aspects of claiming expenses;
• Dealing professionally and promptly (internal and external) telephone calls and communications;
• Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters; liaising with accounts team;
• Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations;
• Organising documents and management of filing, updating database, archiving files;
• ACRA/LawNet searches/E-filing;
• Run conflict checks and compliance queries;
• Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard;
• Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.

Requirements

• At least five years’ of relevant offshore experience preferred however those with many years in local law firms will be considered
• Able to speak Mandarin to interact with Clients directly
• Good technical knowledge in MS Word, Powerpoint and Excel with good wordprocessing and administration skills
• Ability to prioritise tasks and manage stakeholders
• Accurate, with high level of attention to detail
• Good verbal and written communication skills
• Able to produce and amend documents with speed and accuracy
• Able to format, paginate, number and present documents
• Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
• Ability to manage pressure and conflicting demands
• Liaising with the team in a professional and courteous manner
• Ability to maintain tact and diplomacy, trust and confidentiality
• A team player, highly organised and able to assist others

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].

We regret that only shortlisted candidates will be notified.

Provide legal support to lawyers

Minimum O/N Level

Good command of spoken and written English

Strong organisational, communication and interpersonal skills

Meticulous and able to work independently

A good team player with good working attitude

IT savvy and proficient in MS Office & Excel

5 days work week

• Provide office and facilities support for the team.
• Offer secretarial and administrative assistance as needed.
• Coordinate schedules, presentations, and department activities.
• Arrange travel, accommodations, and process expenses.
• Manage events like team building and training.

Requirements:

• Minimum Dip/Deg with at least 3-4 years of relevant working experience.

Interested candidates please send in your resume to:

Yvonne Suan Ying Zhen

CEI No: R24122857

Email: [email protected]

EA License No: 99C4599

*All information will be treated with strictest confidence. We regret that only short-listed applicants will be notified.

The Job:

• Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space
• Assist with note taking and following up on action items to ensure completion according to agreed timeline
• Maintain and update all documentation in shared drive as and when necessary
• Support the Team by sourcing, vetting and coordinating with vendors and suppliers
• Coordinate with Research Team, to help ensure deliverables are completed within timeline
• Events Management & Support

The Requirements:

• Min Diploma Holder with 3-5 Years of relevant working experience
• Proficient in MS Office

Interested applicants can send their detailed resumes to [email protected] or call JANE @ 6735 1955.

JANE LUI JIE'EN

CEI: R1104482

Company Reg. No. 199601303W || EA Licence No. 99C4599

Luxury Automotive Industry

Temp to Perm Secretary for Executive Chairman Office (6 months)

Report to Executive Secretary

Up to $3000

8.30am to 6.00pm

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Any other duties assigned by the Executive Chairman

How to Apply: Please send your resume to:

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Responding to director / shareholder/ stakeholder queries.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Salary: up to $3500

Duration: 6 months contract convertible to perm

Working Days & Hours: Mon-Fri Office Hours

Location: Redhill

Job Description:

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Any other duties assigned by the Executive Chairman

Job Requirements: Min Diploma/Degree in Secretarial / Business or similar w min 3 yrs of relevant secretarial experience, preferably in automotive industry

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Job Responsibilities:

• Coordinate and set up internal meetings for the team.
• Coordinate and confirm on travel arrangements and appointments.
• Supporting the sales team in producing accurate and prompt department reports .
• Liaise with internal stakeholders to obtain inputs for RFPs, reports and presentation materials for prospects.
• Prepare and update performance and factsheet pages for fund presentations on a monthly basis, including upcoming and adhoc client meetings
• Manage collateral and client database, assist in updating and maintaining the CRM database.
• Assist in KYC due diligence screening new and existing client accounts.
• Other ad hoc duties as assigned

Job Requirements:

• Polytechnic Diploma in related field (Economics, Finance, Accounting)
• More than 2-3 years’ experience as a team assistant, administrative or client servicing support role.
• Comfortable to work in fast paced environment
• Strong Microsoft Excel, PowerPoint, Mail merge skills. Knowledge of VBA or use of Excel Pivot tables is a plus.
• High sense of responsibility and attentive to detail.

Interested applicants please send your resume inMS Words and attention it to Tan Joanna (R1104661)

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

Executive or Senior Executive, Colleges and Chapters

Location: Kim Keat Rd

Working days: 5 days (Mon - Fri)
Working time: 830am-6pm (Mon-Thurs) ; 830am - 530pm (Fri)
Salary: $3300 - $4200

Job Responsible:

• Provide secretariat and admin support for Colleges/Chapters organisational needs;
• Attend to meeting notices, agenda and minutes, and meeting logistics, including Council meetings and AGMs;
• Coordinate inputs and feedback on professional opinions;
• Assist in preparation and management of operating budgets;
• Administer requests for payments and invoices;
• Assist in production and distribution of promotional materials;
• Ensure currency and accuracy of information on website;
• Ensure compliance with statutory regulations;
• Handle regular continuing medical education and continuing professional development programmes and activities;
• Other duties as assigned from time to time.

Requirement:

• Degree in Business Administration/Public Relations/Marketing Communication or equivalent;
• Preferably with 3 to 5 years of relevant experience in Administration and Secretariat support, preferably from the healthcare industry;
• Proficient in MS office;
• Able to work beyond office hours and on weekends/Public Holidays for meetings and events. (Time off given)

WhatsApp: +65 9642 0989 (Han)

Email: [email protected]

Chaw Chiaw Han, Reg No：R22106723

The Supreme HR Advisory Pte Ltd, EA No：14c7279

• Up to $7,700 basic + AWS + Bonus + Benefits.
• Permanent role/ Hybrid office/ 5 workdays/ Central area.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Our client, a reputable Japanese MNC and leading Engineering company diverse in serving clients in Industries from construction, real estate management, EPC, marine offshore, Oil & Gas.

Job responsibilities

• Full spectrum of Secretarial and admin support to COO/ RCO
• Business travel arrangement and Management of schedule
• Assist with logistics arrangement for meetings and clent visits
• Handle claims and payments.
• Maintenance of COO/ RCO’s residence, including communicate regularly with the domestic helper
• Ad hoc duties

Job Requirement

• Bachelor's Degree and min 5 years of relevant work experience working with executive management.
• Having Japanese-Language Proficiency Test [JLPT] certification is preferred as this role requires liaise frequently with Japanese internal and Japan headquarter stakeholders

Other Information:

To apply please click on the APPLY NOW to submit your resume with the following details:

• Reason for leaving each past & current employment
• Salary drawn for each past & current employment
• Expected Salary
• Earliest availability date

We regret only shortlisted candidates will be notified.

Lionel Cheow

EA License | 14C7092

EA Registration Number | R1105005

Salary: up to $2500

Duration: 6 months

Working Days & Hours: Mon-Fri Office Hours

Location: Redhill

Job Description:

1. Assist on accommodation bookings/pick-ups for VIPs from overseas
2. Making lunch/dinner reservation
3. Maintain contacts information on Outlook
4. Scanning of documents for e-archiving
5. Disseminating signed documents
6. Filing of documents
7. Handling of incoming and outgoing Mails.
8. Provide support on company events
9. Assist on preparing and distribution of hampers and gifts to business associates
10. Assist on office relocation (Packing/unpacking)
11. Any other duties assigned by the Executive Chairman

Job Requirements: Min Diploma in Secretarial / Business or similar

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Responding to director / shareholder/ stakeholder queries.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

A global professional services firm is looking for a Secretary in Singapore.

You will provide high-level administrative support to senior lawyers and partners, and the role also involves some client-facing responsibilities.

Key aspects of the position include:

• Supporting legal teams with complex transaction management and document preparation.
• Coordinating meetings, managing calendars, and handling all aspects of document and file management.
• Fluent proficiency in both Korean and English, with translation experience being a plus.
• Prior experience in Marketing will be a plus

Interested applicants please send your resume in MS Words format to [email protected] and attn it to Joey Chen (R1878026)

Shortlisted candidates will be notified.

www.ambition.com.sg

EA Registration Number: R1878026

Data provided is for recruitment purposes only

Business Registration Number: 200611680D. Licence Number: 10C5117

#LI-JC1

The legal secretary will be required to interact directly with the firm's Clients. Therefore, the legal secretary must be presentable and confident in communicating directly when client facing. Fluency in Korean, both written and oral, including translation, is an essential requirement for this role. Candidates without legal experience but with more than 2 years of marketing/account management experience, possess strong communication and organisational skills, adept at project management as well as time management are welcome to apply.

Essential duties

• Performing legal secretarial/administrative activities that may be highly confidential or sensitive, requiring diplomacy and discretion;
• Creating, editing, and proofreading letters, legal documents and memos, including checking documents for content and context;
• Assisting lawyers with transaction management including preparing and running checklists relating to financing transactions and managing datarooms;
• Opening files and conducting conflict checks;
• Creating physical and soft transaction bibles after the closing of transactions;
• Taking notes at physical and virtual meetings;
• Organising and maintaining all correspondence and documents using the relevant document management system;
• Managing emails, calendar appointments and client contact lists;
• Providing business development support when necessary;
• Coordinating and preparing monthly client bills;
• Coordinating, verifying, and obtaining appropriate approvals for all domestic and international travel arrangements with the firm’s travel provider and processing related business expense reimbursements;
• Preparing check requests and expense reports

Requirements:

• Significant experience in a similar role within a medium to large law or professional services firm working for senior lawyers and partners preferred;
• Very proficient in both spoken and written English and Korean;
• Excellent client service skills;
• Excellent working knowledge of Microsoft 365 (Word, Outlook, Excel, and PowerPoint) and PDF editor; proficiency and experience with legal management systems are advantageous but not essential as training will be provided.
• Typing speed of 65 wpm or above;
• Excellent attention to detail, including using correct spelling and grammar;
• Can-do attitude and flexible approach;
• Work autonomously with limited guidance;
• Working overtime as occasionally required;
• Meet deadlines;
• Use own judgment in decision making to solve problems and achieve business outcomes;
• Take the initiative in handling projects and anticipating what needs to be done;
• Understand and follow specific and detailed instructions in oral and written form;
  

Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [email protected].We regret that only shortlisted candidates will be notified.

Salary: up to $2500

Duration: 6 months

Location: Redhill

Working Hours: Monday-Friday 8.30am to 6.00pm

Key Responsibilities:

1. Assist on accommodation bookings/pick-ups for VIPs from overseas

2. Making lunch/dinner reservation

3. Maintain contacts information on Outlook

4. Scanning of documents for e-archiving

5. Disseminating signed documents

6. Filing of documents

7. Handling of incoming and outgoing Mails.

8. Provide support on company events

9. Assist on preparing and distribution of hampers and gifts to business associates

10. Assist on office relocation (Packing/unpacking)

11. Any other duties assigned by the Supervisor

Requirements:

• Minimum diploma in any course

• Previous administrative experience preferred

Interested candidates, please submit your resume to: [email protected]

Ally Audrey Lok Xin Woon

Recruit Express Pte Ltd (Healthcare & Lifescience)

Company EA Licence number : 99C4599

Personnel EA License: R21102307

[email protected]

Conveyancing Secretary | 5 Days | Up to $3.5k | Outram Park

Working Days & Hours: 5 days | Mon-Fri: 8.30am to 5.30pm
Working Location: Cantonment Rd
Salary Range: $3000-$3500

Job Responsibilities:

• Provide administrative supports including claims, searches, billing, keeping deadlines and attending to general queries;
• Handling conveyancing related matters ie sale, purchase of private properties
• Review and proofread documents relating to conveyancing matters
• Handle incoming and outgoing mail/telephone calls and correspondence with clients to receive instructions
• All other secretarial / administrative duties assigned

Job Requirement:

• Relevant Experience

The Supreme HR Advisory Pte Ltd | 14C7279

Ong Boon Kiet (Travys) | R22104769

Senior Recruitment Consultant

• Maintenance of records, registers and other relevant documents required by applicable regulations and guidelines.
• Compiling meeting materials and attending to all meeting-related logistics.
• Attending to logistics and arrangements for board and shareholder meetings.
• Updating of statutory registers, corporate information and Secretariat records.
• Drafting Board and Board Committee minutes and resolutions in writing.
• Responding to director / shareholder/ stakeholder queries.
• Highlights any potential concerns /risks and proactively shares best risk management practices.
• Performing any duties and responsibilities as may be assigned from time to time.

Joy Yeow Zhi Qian

(CEI Registration No:R2096261)

Recruit Express Pte Ltd (EA Licence No: 99C4599)

Responsibilities:

• Office Administration: Receive, sort, and distribute office mail and packages; maintain the office supply inventory and handle orders as needed.
• Bill Management: Use the company credit card to settle bills and expenses, ensuring timely payments and accurate record-keeping.
• Visitor Hospitality: Greet visitors in a professional manner, prepare and serve refreshments, and ensure meeting rooms are tidy and well-prepared.
• Scheduling & Coordination: Assist in managing schedules, booking appointments, and coordinating internal and external meetings.
• Document Management: Record company-related matters, prepare and file documents, and ensure all paperwork is up-to-date and easily accessible.
• Travel Arrangements: Organize travel itineraries, book flights and accommodation for GM, and handle necessary documentation.
• Communication Support: Handle calls and correspondence, take messages, and communicate essential information to GM.
• Office Maintenance Coordination: Liaise with building management or external vendors for office maintenance and repairs.

Qualifications:

• Prior experience in administrative or secretarial roles is preferred.
• Excellent organizational and multitasking skills with attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and maintain confidentiality in handling sensitive information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic accounting software knowledge is a plus.