Job Description

- Provides secretarial and administrative support

- Handles confidential information

- Manage appointments and meetings

- Assisting in preparation of fee quotations, engagement letters and translation of clients’ instructions from Mandarin to English and vice versa

- Preparing legal documents and court bundles

- Preparing of bills

- Assist with incorporation of new companies

- Undertaking other general administrative tasks – filing, printing, scanning, etc

- Coordination and logistics for meetings, document despatch and delivery, etc

- Provide status updates and track progress from time to time

- Ad-hoc administrative duties and support to other colleagues

Requirements

- Minimum Diploma graduate

- Attended Corporate Secretarial courses – added advantage

- Proficiency in Mandarin is essential for dealing with Chinese clients

- Minimum 3 years in law firm

- Good command of English in both written and speaking

- Good knowledge of Microsoft Office

- Positive working attitude and a team player

- Able to work under pressure and maintain in a professional and calm demeanour

- Able to multi-task and detail oriented

- Self-motivated and able to work independently with minimal supervision

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.

ESSENTIAL DUTIES & RESPONSIBILITIES

• Manage the meeting agenda and arrange meetings
• Taking Minutes for all meetings and send out to relevant personnel
• Handling correspondence for Managing Director
• Record & update the salesman's carpark movement
• Check other suppliers' vehicle prices.
• Handling UBI / AML / Carros Rental.

Monday to Friday, 9am to 6pm

Core Responsibilities

1) Provide administration support in an Insurance Firm

2) Data Entry and Filing

3) Prepare insurance quotes for general and life insurance

4) Process insurance claims and service requests from clients

5) Monitor and process insurance policy renewals

6)Answer calls, take messages and handle correspondence

7) Liaise with insurance companies and clients in any outstanding requirements/documents for claims, renewals and policy issuance.

Other ad-hoc office duties.

- Supporting role to agency management

Qualifications

Min. O Level, Proficiency in English, Good Computer skills

JOB DESCRIPTION

· To provide full suite of corporate secretarial related services (e.g., incorporation of company, change of company officers and share transfers)

· Handling submission of ACRA & IRAS transactions

· Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.

· Ensure that secretarial files and statutory records are properly updated and maintained

· Performing Onboarding / Ongoing Due Diligence Check on new and existing clients

· Any other corporate and ad-hoc jobs as required

REQUIREMENTS

· Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law

· Great interpersonal and communication skills.

· Able to work independently with minimal supervision.

· Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.

· Prior relevant corporate secretarial experience will be an advantage

Our client, headquartered in Singapore is a commercial & industrial properties developer. They are currently looking for a Secretary (Contracts) to join their team.

Salary: $2800 to $3000
Work Days: 5 Days (8:45 am to 5:45pm from Mon to Fri)
Work Location: Mountbatten (Circle Line MRT)

Responsibilities:
Primary Roles
- Type project related letters and file project relates letters.
- Prepare Supply Agreement, Letter of Awards, Contracts Agreements.
- Prepare Minutes of Meeting.
- Assist in Tender bidding exercise (Keying in BQs).
- Update Summary of Tender participated.
- Prepare bi-weekly site Manpower Report.
- Maintain listing of current NSC, DSC and Suppliers per project.
- Monitor expiry of project Insurances, Performance Bond and Warranty.
- Assist Senior Manager (Contracts) on the tracking of letters/issues which required reply.
- Any duties to be assigned from time to time.
Secondary Roles
- Collate and distribute postage mail and prepare email circulation daily.
- Assist ISO Manager on ISO documentation updates.
- To retrieve information or documents required by General Manager

Requirements:
- Candidate must possess at least “A" level or Diploma level
- Good command of written and spoken English
- Proficiency in MS Office (Word, Excel, PowerPoint & Outlook)
- With 2 years of working experience in the related field is preferred
- Candidates without experience but with keen interest are welcome to apply
- Singaporean only need apply

Please submit your resume in MS Word format to [email protected]

Please remember to include your
1) Recent photo
2) Current salary & Expected salary
3) Notice period

UNITED PERSONNEL SERVICES
21 Bukit Batok Crescent
#11-74 WCEGA Tower
Singapore 658065
Tel: +65 6565 1939
www.united-personnel.com

EA Licence Number: 05C5278
Registration No.: R1103477

(All applications will be treated in strictest confidence. We regret that only shortlisted candidates would be notified)

Our Client, in Automotive Industry located in Central has opening for Secretary.

• Variable Bonus
• 5 Days Work Office Hour
• Career Advancement

Responsibilities:

• To prepare tax invoices, debit notes, credit notes and bank deposits.
• Manage calendar and coordinate meetings for the Executive Chairman.
• Coordinate day‐to‐day activities and agendas of the Executive Chairman.
• Make travel arrangements for the Executive Chairman and his family. This includes flight, accommodation, transfer, visa, prepare itinerary etc.
• Draft letters, emails, and text messages to the business associates on behalf of the Executive Chairman.
• Assist on itinerary, accommodation bookings, pick‐ups for VVIPs from overseas.
• Making lunch/dinner reservation, and other appointments such as medical, haircuts, dogs grooming, reflexology etc.
• Manage the Executive Chairman Office and storerooms at various locations.
• Source and order collection of wines, hard liquors, mobile phones, luggage, corporate gift for VVIPs, magazines, medical supplies, equipment, personal items etc. This includes update the inventories of all items.
• Arrange gifts for business associates such as CNY hamper, mooncakes, birthday gifts etc.
• Manage distributions/deliveries of corporate calendars for the Executive Chairman.
• Manage the logistic of MISC items to/from various locations/oversea offices for the Executive Chairman.
• Assist on event management such as CNY lunch at Executive Chairman’s house, D&D, birthday celebration of the Executive Chairman, F1 and office opening.
• Apply and manage credit cards for the Executive Chairman and his family.
• Manage payments/claims for the Executive Chairman and his family.
• Manage personal fixed deposits with the bank.
• Manage the private properties owned by the Executive Chairman, this includes renovations, mortgage loan, home insurances, tenancy matters, monitor rentals, sourcing of home appliances, arrange repair works etc.
• Manage the personal insurances of the Executive Chairman and his family.
• Manage displays/awards, corporate/birthday gifts received.
• Manage all equipment/electronics items owned by Executive Chairman, this includes arrange for collections/deliveries, warranty registration and gift redemption.
• Manage club membership held by the Executive Chairman and his family.
• Register cars with condos/malls/clubs for the Executive Chairman and his family from time to time.
• Arrange bank transfer/cash payment for the Executive Chairman’s domestic helpers.
• Disseminating signed documents.
• Handle incoming and outgoing mail.
• Managing database, scanning of documents for e‐archiving, filing of documents.
• Implement/maintain procedures and administrative systems.
• Manage driver’s schedule and allowances.
• Liaise with contractors on Executive Chairman’s office setup, repair works.
• Manage the tea lady and cleaner to ensure the cleanliness/tidiness of the Executive Chairman’s office and the VVIP lounge area.
• Provide support and any other miscellaneous tasks assigned within the Executive Chairman’s office.

Qualified or interested candidates, kindly apply to us in

the FOLLOWING FORMAT to facilitate the short listing process;

Attachment of CV’s in MSWORD FORMAT

Resumes please INCLUDE:

• Personal Particulars
• Education background
• Work experiences in point forms
• All Reasons for leaving
• Current and Expected salary
• Date of availability / Notice Period

**We regret that only shortlisted candidates would be notified.

Your Profile will be kept in our database for more career opportunities.

We wish you all the best in your job search.

Chia Kim Wai, Terry

Reg No: R23111838

EA No: 19C9570

Office & Administration:

• Ensure to support smooth operation of office management function to ensure positive and professional working environment at company's premises in line with AP/SP plans and budget.
• Comply with all office-related policies and procedures in line with local legislation and company standards.
• Manage the reception together with another Admin Executive, support to monitor service agreements by ensuring timely renewal and negotiation of rates in collaboration with GIP.
• Propose relevant programs in Office Admin area needed for further organizational development.

Executive Assistance:

• Manage GM’s schedule and perform a full range of administrative services, including making appointments, scheduling meetings and invitations, and arranging logistics.
• Perform clerical duties, make travel arrangements and complete expense reports online for local management team and provide other administrative assistance, as assigned.
• Serve as an expert on matters pertaining to administrative procedures.
• Demonstrate discretion and solid judgment in the access and handling of sensitive information, including personnel records and company-sensitive information.

Other Facilities Management

• Manage and propose relevant items in Office Admin area and Pantry needed for further organizational development.
• Manage the office maintenance as and when needed.
• Take care of onboarding briefing and arrangement for new joiners.
• Consolidate monthly EHS reports and activities: coordinate the activities connected with health and safety area, reporting of EHS quarterly reports and implementation of other global/local EHS projects and activities being under HR responsibility and act as a first point of contact and coordinate all activities connected with EHS.

Events management:

• Align with P&C Director and execute events management related to workshops/trainings, assist to arrange monthly employee engagement events (e.g.. lunch talk, roadshows), company events (e.g.. anniversary celebrations) and corporate VIP's visits.

Interested candidates please send a copy of your resume to [email protected]

Lynn Ho
R23114223

Recruiter's Ref Code: #HHO

Recruit Express Pte Ltd (Healthcare & Lifesciences Division)
EA License: 99C4599

1. Singaporean Citizen or PRs is preferred

2. Those who have many years of working experience in the post of administrative secretary or ADMINISTRATIVE ASSISTANT or ADMINISTRATIVE Clerk in Singapore are preferred

3. Can handle CPF, taxation, MOM and other related administrative secretarial work

4. Manage the company's administrative and personnel matters, and be responsible for the company's document management

5. Company bookkeeping work

6. Salary calculation and payment of company employees, etc.

7. Assist the work tasks arranged by the boss

8. Other work arrangements.

Interested applicant please email your resume at [email protected] or contact us at +65 86969408.

Singjob International Pte Ltd | Rainobw Deng | R1871429 | EA License No. 18C9193

Responsibilities:

• To act as company secretary & CorpPass administrator of the listed entity and other Singapore-incorporated subsidiaries.
• Required to manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members.
• Convening and servicing Annual General Meeting, producing agendas and recording of the proceedings.
• Ensure that the statutory records of a group of companies in Singapore are updated and maintained on time.
• Administrate an online board portal for conducting meetings for Board members and organise director training, where appropriate.
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submit required documents to SGX RegCo.
• Maintain Group Secretary profile with the Accounting and Corporate Regulatory Authority and perform lodgements on BizFile+.
• Coordinate with various parties on producing the Annual Report and Sustainability Report, including drafting, where necessary.
• Manage, update and maintain the Company’s corporate website.
• Liaise with corporate service providers, auditors, lawyers, joint venture partners and other external parties
• Support Management and Board members in all aspects of corporate secretarial and compliance and handle ad-hoc projects assigned from time to time.

Requirements:

• Bachelor's Degree in a related field and an Institute of Chartered Secretaries and Administrators (ICSA) qualification.
• At least 8 years of experience managing corporate secretarial matters in a listed entity, preferably in the real estate industry.
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules.

Applicants who are keen to apply , pls send your resume in MS Word format to ;

[email protected]

Summary:

• Basic up to $3500
• 5 days office hours
• Location : Central

Job Scope :

• Preparation of ACRA related documentation and filing
• Liaise with corporate secretarial firm, regional associate and Group Finance to make sure company are matched with governing prescribed laws
• Assist in preparation of notarization and legalization of legal documents
• Assisting in yearly audits and ACRA filing
• Other duties assigned

Requirements:

• Candidates with related experiences will have advantage

To Apply, kindly click on the "APPLY NOW" button

We regret that only shortlisted candidates will be notified.

Staffking Pte Ltd (20C0358) | Ng Jia Yee (Jacine) (R22109579)

EA License No: 20C0358

Roles & Responsibilities

• To provide full suite of corporate secretarial related services (e.g. incorporation of company, change of company officers and share transfers)

• Handling submission of ACRA & IRAS transactions

• Preparing Directors/Shareholders resolutions, Extraordinary / Annual General Meetings Minutes, relevant statutory forms and other related documents for on-going corporate secretarial matters.

• Ensure that secretarial files and statutory records are properly updated and maintained

• Performing Onboarding / Ongoing Due Diligence Check on new and existing clients

• Any other corporate and ad-hoc jobs as required

Requirements

• Diploma/Advanced Diploma/Degree in relevant field, Business Administration, Business Management or Law

• Great interpersonal and communication skills.

• Able to work independently with minimal supervision.

• Holding or currently pursuing corporate secretarial qualification / compliance background would be an advantage.

• Prior relevant corporate secretarial experience will be an advantage

HOW TO APPLY:

Interested applicants, please click on “Apply Now”. We regret only shortlisted candidates will be notified.

Important Note: Trust Recruit Pte Ltd is committed to safeguarding your personal data in accordance with the Personal Data Protection Act (PDPA).

Please read our privacy statement on our corporate website www.trustrecruit.com.sg.

Trust Recruit Pte Ltd

EA License No: 19C9950

EA Personnel: Vivian Chung Fhui Tiin

EA Personnel Reg No: R22106436

Responsibilities

• Manage the schedules and calendars of the Senior Management
• Plan the logistics for the Senior Management
• Manage Senior Management's meetings and participation in various events.
• Arrange travel for Senior Management, coordinate activities during their business trips
• Prepare internal submissions such as routings, documents, accounts, for review and approval by Senior Management.
• Handle claims payment for Senior Management team
• Support the Manager as a liaison in connection with significant stakeholders.
• Help in meeting and event coordination as delegated by the respective team members.
• Assist the Manager in arranging and execution of meetings.
• Keep sensitive information confidential.
• Perform other secretarial duties as needed.

Requirements

• Bachelor or Diploma in Secretarial or Business Administration
• At least 5 years of experience as Executive Assistant or Secretary, with experience supporting C-level executives.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

Responsibilities:

The successful candidate will work very closely with our lawyers in various practice areas. Your responsibilities will include but not limited to:

• Providing full secretarial support to our lawyers
• Preparing correspondences and legal papers
• Assisting in specialised tasks unique to the legal profession

Requirements:

• Higher Nitec, GCE 'O', 'A' levels or Diploma
• At least 5 years of legal secretarial experience in a Litigation & Dispute Resolution practice
• Competent in Microsoft Word, Excel, PowerPoint and Outlook software applications
• Good typing speed and accuracy
• Good command of written and spoken English
• Possess initiative and ability to thrive in a team-oriented environment

We look forward to receiving your applications. Please note that only shortlisted applicants will be notified.

You may visit our website at https://www.wongpartnership.com/ for more information.

In submitting your application to our firm, you agree and consent to the collection, usage and disclosure of your personal data in accordance with our Personal Data Policy, which is available https://www.wongpartnership.com/personal-data-policy. In addition, you consent to be considered for all suitable positions, including the position you're applying for, within WongPartnership LLP.

Please do not send us your personal information if you do not wish your personal information to be used in this way.

Our Client, a Well-established law firm is recruiting a Legal Secretary for their growing outfit.

Location: Central Singapore

Responsibilities:

• Provide secretarial and administrative support to the assigned fee-earners
• Managing the outlook calendars and diaries
• Organising internal and external meetings and conference calls
• Assist in preparation of legal documentation
• Other duties as deployed

Requirements:

• Diploma or 'O' Levels with at least 2 to 4 years of relevant secretarial experiences in an established law firm
• Good communication skills in both spoken and written English
• Team player and ability to work under tight timelines
• Conversant in Microsoft Office Applications

Job ID: 18768

• Location: Promenade
• Working hours: 9am – 5.45pm
• Salary: up to $6,000 (Depending on experiences)

Job Description

Secretarial Support (60%)

• Assist to maximise working calendar to ensure good time management
• Including business travel and meeting arrangements within recommended safety parameters, etc.
• Manage work-related documents for relevant endorsement and/or filing
• Including arrangements for travel related documents, business registration documents, etc.
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Arrange travel and accommodations
• Welcome officers’ guests by greeting them, and direct them to appropriate place
• Assist and support officers’ guests from overseas for their logistics, accommodations, and setting meeting schedule.
• Manage incoming and outgoing documents effectively
• Manage corporate driver and vehicle to ensure that they are available at all reasonable times
• Support CEO’s secretary when absent or need support.
• Officers’ secretary support when Japanese communication is needed
• Handle confidential documents ensuring they remain secure
• Perform other ad-hoc duties as assigned

Administrative Support (40%)

• Support arrangement of company’s events
• Communicate with global entity and coordinate service agreements, and proceed settlement for quarterly service fees (ISF)
• Manage company’s subscription list and report the expense in a timely manner
• Compile regional monthly reports and distribute them to related personnel
• Organise and arrange business lunches, dinners, offsite meetings with business associates
• Manage documents– orderly filing of physical documents and archiving of soft copy documents
• Support for renewal of our web site, company brochure, and video.
• Book shared resources e.g. meeting rooms and company cars for meetings
• Submission of IT workflow request, name card for newcomer and any system support request.
• Support Strategy and Planning administrator when needed.
• Other miscellaneous administrative support / ad-hoc tasks

Job Requirement

• At least a diploma in business management, business administration or equivalent
• 2 years of experiences in corporate support and/or general administration
• Business proficiency in Japanese to liaise with HQ office in Japan
• Advance knowledge in corporate secretarial support, general administration and operational
• In-depth understanding of communication methods and tactics to ensure effective communication both in English and Japanese to liaise with Japan HQ
• Basic use of IT equipment and tools, such as E-mail (Outlook) and internet functions
• Advance knowledge of administrative software including word processing, EXCEL spreadsheets and presentation
• Required to prioritize as there will be multiple tasks at once and complete the tasks on time

Interested applicants, kindly send your updated resume to Joanne (R21101135) [email protected] with the email subject header "Job Application for 18768, Executive Secretary".

Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Please find Privacy Policy Agreement from the below link.

http://www.pasona.com.sg/privacy.html

Pasona Singapore Pte Ltd

Joanne Yeo Min Qian
EA License No:90C4069

Registration No.: R21101135

Our client, a listed company is seeking for an EXECUTIVE ASSISTANT.

Requirements:

• Minimum diploma qualification
• Minimum 5 years of experience supporting C-suites/Top Mgmt.
• Ability to write and read in Mandarin is an advantage to communicate with
• Mandarin speaking guests and business partners
• Arrange and coordinate appointments and meetings
• Arrange and coordinate travel arrangements (i.e. flights, accommodation, visa, etc.)
• PREFERABLY Technologically savvy.
• Attend to Company’s VIPs and guests
• Provide general administrative and secretarial support
• Well organised and eye for details.
• Must be independent, highly proactive and eye for details.
• Good communication and interpersonal skills

Others:

• 5 work days
• Central West
• UPTO $5,000 + VB

Interested applicants to email updated resume to [email protected]

Our Client, a Listed firm is seeking to recruit a Company Secretary as part of their growth plan.

Location: Singapore

Responsibilities:

• To act as company secretary for the listed entity and other Singapore-incorporated subsidiaries
• Manage a full spectrum of corporate secretarial work for the group, including coordination and facilitating quarterly board meetings, minutes writing and resolution, and providing advice and support to board members
• Attend Annual General Meeting
• Act as SGX authorised user/representative, prepare and release SGX announcements, and submission of documents to SGX RegCo
• Liaise with corporate service providers, auditors, lawyers and other external parties on Corporate secretarial matters
• Support the management and board members in the corporate secretarial and compliance matters

Responsibilities:

• Possess a Bachelor's Degree in a related field and ICSA qualification
• Possess minimally 8 years of experience in managing corporate secretarial matters, preferably in a listed company
• Good knowledge of the Singapore Companies Act 1967 and SGX Listing Rules
• Able to communicate and work well with people

Responsibilities

• In charge of administering a variety of corporate secretarial activities for the listed corporation and its subsidiaries in Singapore.
• Schedule quarterly board meetings, prepare minutes, and advise board members.
• Annual General Meeting are needed to convene and serve which produces agendas and records proceedings.
• In charge of the group's statutory records to regularly updated and maintained.
• Operates an online board portal for meeting administration and director training.
• Maintaining group secretary profile with the Accounting and Corporate Regulatory Authority and executes BizFile+ lodgements.
• Collaborate with other parties to create Annual Reports and Sustainability Reports. Manage the corporate website of the company.

Requirements

• Bachelor in Corporate Secretarial or Legal Studies or equivalent
• With qualification in Institute of Chartered Secretaries and Administrators (ICSA)
• Experience in SGX Listing Rules and Singapore Companies Act 1967
• At least 6 - 8 years of corporate secretarial experience, preferably with SGX listed company background

Good written and communications skills.

Interested candidates who wish to apply for the advertised position, please send in your resume to [email protected]

EA License No: 13C6305

Reg. No.: R1654399

For candidate who applied for the advertised position is deemed to have consented to us that we may collect, use or disclose your personal information for purpose in connection with the services provided by us.

About Tech Grid Asia

Tech Grid Asia is an innovative IT software development company founded in Singapore that specializes in providing Digital Strategy Consulting and Technology Solutions services. Our team of professionals is experienced in creating and implementing custom software solutions to elevate your business to the next level.

In addition to our software development expertise, Tech Grid Asia also offers Technology Recruitment Consultancy services. We specialize in permanent, contract, staffing, and payroll solutions to help clients find the perfect fit for their organization.

We are currently expanding rapidly and looking for like-minded, driven people to join us!

Job Summary

As a Team Assistant / Secretary, you will play a pivotal role to support various aspects of business operations as the business grow and scale.

Responsibilities:

1. HR-Internal hiring (tech & non-tech roles):

• Provide basic HR support for the team
• Support to source potential candidates for internal hiring
• Arrange and confirm appointments or interview
• Advertise job openings on careers pages, job boards and social networks (e.g. LinkedIn)
• Design and implement employee referral programs
• Source candidates through online channels (e.g. professional networks and portfolio sites)
• Screen resumes and applications and update candidates on hiring processes
• Interview candidates during various hiring stages, including phone, first-round and second-round interviews
• Report to hiring managers and HR managers on the status of open positions
• Evaluate candidates based on their interview and assignment performance
• Determine qualification criteria for each position
• Analyze turnover and retention rates to forecast hiring needs
• Update job descriptions (e.g. add tasks or modify requirements)
• Answer candidates’ queries regarding the application process
• Provide interview feedback, when necessary and appropriate

2. Office Operations / Administration:

• Manage and support the day-to-day administrations and operation of the office
• Screens and responds to incoming calls and emails
• Collate information, prepare and manage correspondence, reports and documents
• Minutes taking of meetings
• Organize and coordinate meetings, conferences, travel arrangements
• Support in developing & implementing internal regulations and policies
• Support in organizing internal events such as employee birthdays, team-building, etc.
• Support office facilities management/maintenance
• Customer success - call up of dormant clients, as independent customer success calls to understand clients status
• Any other ad-hoc tasks / special projects assigned from time to time.

Requirements:

• Good verbal communication skills in English and Mandarin for liaising with Mandarin speaking counterparts
• Ability to work independently with minimal supervision
• Fast learner, resourceful and autonomous
• Meticulous and pays attention to details
• Collaborative and positive attitude

Why Join Us?:

• Competitive compensation package
• Comfortable and conducive working environment
• Attractive Paid Leave Package with additional Birthday & Anniversary Leave
• Professional Development Opportunities
• Career Progression

Job Description

• Candidate must possess at least a Diploma, Advanced/Higher/Graduate Diploma, Bachelor's Degree, Post Graduate Diploma, Professional Degree, Business Studies/Administration/Management, Marketing, Secretarial or equivalent.
• At least 3 year(s) of working experience in the related field is required for this position.
• Preferably Managers specializing in Secretarial/Executive & Personal Assistant or equivalent.
• Willing to work 5.5 days a week.
• Full-Time position(s) available.

Responsibilities:

• Full spectrum of secretarial support to Chairman & CEO.
• Provide support to the daily activities of the Chairman & CEO including emails and meeting arrangement.
• Prepare reports, documents and presentation materials to be used by Chairman & CEO including co-ordination.
• Arrange internal and external meetings
• Handle travel arrangements – flight reservation, hotel accommodation, visa applications etc.
• Attend to Chairman & CEO’s personal work.
• Any other duties as required by the Chairman & CEO
• Can be travelling frequently
• Explore business opportunity
• Follow-up on sales enquiries email

Requirements:

• Possess at least a diploma/degree
• Minimum 2 years of experience in similar capacity, preferably in construction industry
• Possess excellent interpersonal and communications skills
• Able to speak fluently and write well in English and Mandarin - to communicate with Mandarin speaking associates
• Good initiative, well organized, meticulous and able to work independently.
• Proficient with MS Office.

Please include the following details in your resume

• Contact information
• Employment History
• Expected salary
• Date of availability
• Any educational & professional certification details.

• Office management, administrative and facilities support to the department
• Secretarial and administrative assistance to the department
• Coordinate/plan schedule of appointment, department presentations, training and related activities
• Coordinate travel arrangement, air ticket, accommodations, transportation and travel visa application
• Process travel expenses/claims
• Calendar management
• IT support (asset / role request, etc)
• Event management (Team building / conferences/ training / department lunches)

Interested candidate please send your resume to

Elaine Lee

[email protected]

(Outsourcing team: West Division)

EA License No: 99C4599

We are a centrally located boutique recruitment firm experiencing strong growth. As the company scales, we are looking to bring on a Secretary / Executive Assistant to support the management team through the next phase of growth and development roadmap.

Duties:

• Provide full spectrum of secretarial support to Director
• Conduct market research and organizational activities on behalf of Director
• Assist in HR related matters
• In charge of all private and confidential materials of the organization and Director
• Schedule internal/external conference meetings and company events
• Manage virtual platforms and social media account
• Attend to personal matters for Director and family
• Perform any other ad-hoc tasks assigned

Requirements:

• Diploma / Degree in any discipline
• No experience Needed (Training Provded)
• Able to work in fast-paced environment
• Comfortable with multi-tasking
• Maintains confidentiality and possess sense of urgency
• Highly organised, detail-oriented and responsible

Interested candidates who wish to apply for the advertised position, please email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified.

Email Address: [email protected]

Responsibilities

• Handling full spectrum of corporate secretarial duties including company incorporations, registration of foreign branches & representative offices, striking-off of companies, preparation of directors’/ shareholders’ resolutions for on-going corporate secretarial matters for clients, opening bank accounts and change of signatories, etc.
• Assisting in drafting and updating database of corporate secretarial precedents.
• Ensuring compliance with relevant statutory and regulatory requirements by both the company and clients.
• Drafting of Agreements such as Sale and Purchase Agreement, Share transfer, Share Swap , ESOP and others

Requirements

• Prior experience in corporate secretarial work is a great advantage
• Possess Degree/Diploma in Business Administration or Law.
• Holding corporate secretarial qualifications (SAICSA) would be advantageous.
• Excellent written and spoken communication skills in English.
• Pro-active, a good team player and able to work independently.

1. Provide secretarial and administrative support to the Head of Department:

• Handling correspondences and call on behalf of the Head of Department
• Support the Head of Department in clinical rosters, leave matters/applications, court appearance, travel plans and claim matters
• Verify the doctors’ claims before routing the Head of Department to approve
• Contact point for meeting scheduling and calendaring matters support for Head of Department
• Schedule individual face-to-face meeting for Head of Department for the annual performance appraisal exercise
• Any other duties as assigned by Head of Department

2. Department Admin Support

• Support HOD in formulating and executing long term & short term strategies setting sight towards departmental workplan (e.g. collate information and details for the annual budget planning)
• Support department operations for the purpose of department manpower deployment to ensure smooth and optimal clinical services
• Facilitate and support the department operations in the engagement of the respective stakeholders for the achievement of organisation’s targets (e.g. wait times)
• Support the department in rolling out and evaluating new initiatives (e.g. collate data needed, monitor project timelines)
• Maintain website for the respective department(s)
• Coordinate and take minutes of department meetings and Faculty & Resident meeting
• Work with Medical T&E on organization of courses:
• Confirmation of date of course (work with Course Director and T&E)
• Review and negotiation of management fee with Professional Conference Organiser (Course Director and T&E)
• Raise e-PR for engagement of Professional Conference Organiser
• Contact point for Professional Conference Organiser to contact Course Director and vice-versa
• Booking of Auditorium & Training Room
• Booking of air ticket and hotel room for invited speaker, if applicable
• Provide administrative support for the Year End event
• Planning of travel arrangement for scientific conference, mission and business trip
• Handle office duties such as purchase request of stationeries, pantry supplies, office equipment, coordinate IT requests
• Collate department information and details for the annual budget planning
• Provide coverage for medical secretaries during their absence

3. Administrative support to Doctors of the Department

• Verify doctors’ on-call claim submission
• Keep track of the leave applications and update leave records
• Facilitate doctors' leave
• applications so as to block clinics and OT sessions and arrange for coverage of clinics in the event of manpower shortage
• Verify leave applications against doctors’ roster and follow up with doctors on pending leave applications for KPI payments
• Provide advice and guidance on institutional’s policies for doctor’s adherence
• Monitor doctors’ vendor conference sponsorship eligibility
• Facilitate resource modifications to doctors' clinics and OT sessions

4. Provide secretarial and administrative support to specific clinician leaders:

• Handling correspondences and call on behalf of the clinician leaders
• Contact point for meeting scheduling and calendaring matters support for clinician leaders
• Any other duties as assigned by clinician leaders

Requirements:

• Min Diploma in any Business Relevant Discipline
• Prior Healthcare or Secretarial experiences will be advantageous

For interested candidates, please send your most recent and updated resume to [email protected]

Subject heading: Medical Admin Associate Executive

Andrea Eunice Tan Min Er

(R23112594)

Recruit Express Pte Ltd

EA License No. 99C4599