• At least 4-8 years’ relevant work experience in office administration and provision of secretariat support
• People-oriented with strong interpersonal, verbal and written communication skills
• Self-driven, independent and a team player with good event organization skills
• Proficient in Microsoft and Adobe applications. Proficiency in other digital platforms such Power BI and Padlet would be an advantage
• Knowledge/experience in student management systems/processes would be an advantage

Successful applicant will be offered a 2-year contract in the first instance.

Closing Date: 27 March 2024

If you are shortlisted for the position, you should hear from us within 30 days of the closing date of the advertisement.

[What you will be working on]

Responsibilities:-

• Review of documents prior to publication of quotation/tender (ITQ/ITT)

• Review and provide feedback on Quotation & Tender Evaluation Reports  

• Review and approval of awards

• Assist with stakeholders’ queries

• Review of procurement work processes for compliance and improving efficacy

• Supervise and guide colleagues in the procurement team

• Conduct training sessions for Schools and Departments

• Involvement in procurement development projects to enhance procurement process efficacy Identify opportunities for process improvements

• Any other procurement related functions and initiatives

[What we are looking for]

Requirements:-

• Minimum 3-4 years of experience in public procurement

• Possess good analytical and problem solving skills to address cross functional work issues

• Good verbal and written communication

• Proficiency in Microsoft Word, Excel and Powerpoint

• Hands on experience with procurement platform, GeBIZ, and Cumulus (Workday) system will be added advantage

Successful candidate will be offered a 2-year contract in the first instance.

Closing date: 25 March 2024

If you are shortlisted for the position(s), you should hear from us within 30 days of the closing date of the advertisement.

• Support as secretariat of Campus Rejuvenation (CR) Committee and manage the CR project to rejuvenate Campus Infrastructure, Teaching & Learning Facilities from planning stage till the successful handover of the rejuvenated buildings to RP.
• Coordinate with stakeholders to collate detailed users’ requirements from schools, centres, offices and departments from concept design to detailed design, including to manage the design-change requests.
• Coordinate with stakeholders to minimise disruptions to campus operations especially academic lessons with the provisions of the decanting facilities throughout the construction phases, including prioritising the phases based on needs and functions.
• Prepare the budget papers, cashflow projections and decanting scheduling for Office of Estates (OES) to seek Senior Management such as Development Committee (DC), Board of Governors (BOG) and eventually Ministry of Education’s (MOE) approval.
• Manage contract administration of the multi-disciplinary consultancy tenders and construction tenders including procurement, specification formulation, evaluation, recommendation and site work implementation.
• Manage the performance of the main contractors, consultants and Managing Agent to uphold the quality services.
• Oversee the project management of minor renovation, addition & alteration works including facilities management to support OES departmental roles and functions.

[What we are looking for]

• Possess background in Project Management Services, Construction Services, Building Services, Engineering or related field with at least 3 years of relevant working experience preferred. Experience in government procurement, managing multi-disciplinary consultants and submissions to regulatory authorities will be an added advantage.
• Sound planning and organizing skills, with a strong sense of responsibility for completing assigned duties on time.
• A good team player with good communication, interpersonal and collaboration skills to engage stakeholders across all levels and able to work independently at the same time.
• IT savvy with digitalisation, computer-aided design (CAD) and project scheduling skills.

What you will be working on

• Initiate and facilitate industry consultancy project(s) in the areas of digital marketing, e-Commerce and digital content production;

• Oversee the planning, execution, and successful completion of industry consultancies projects in digital marketing, e-Commerce, and digital content production;

• Mentor and guide students participating in industry consultancy projects;

• Conduct lectures, tutorials in business related subjects such as Marketing and Communications & Media Management;

• Develop relevant teaching materials for subjects which include setting of assessments;

• Enhance the quality of lesson design and delivery (e.g. e-learning, tutorial etc) through implementing appropriate teaching and learning strategies and methods;

• Design, develop and deliver customised workshops for adult learners;

• Undertake additional duties as assigned (eg academic related work, student/outreach activities) and contribute to poly-wide/school-wide events and/or activities.

What we are looking for

• Academic training in business related discipline

• 3-5 years of relevant experience

• Proven experience as a Digital Marketing and e-Commerce Specialist with a track record of delivering successful projects

• Strong digital content creation skills, with experience using software such as Adobe Creative Suite and Adobe Premiere

• Proficient in e-commerce implementation, with hands-on expertise in utilizing e-commerce implementation tools, such as WordPress, WooCommerce, and Shopify

• Adept in executing digital marketing strategies, demonstrating hands-on proficiency in utilizing tools like Google Ads, Facebook, Instagram, and TikTok

• A team player with strong communication skills and passionate in interacting with both re-employment and adult learners

• Ability to perform in a fast-paced yet collaborative work environment.

• Have strong industry linkages and ability to manage and support industry projects

[What you will be working on]

The Senior Manager / Manager, Partnerships will be responsible for establishing strategic partnerships and driving corporate engagement with organisations seeking to invest in the professional development of their employees. This role requires a proactive individual with a deep understanding of the lifelong learning, adult education and corporate training landscape, excellent relationship-building skills, and a results-oriented approach.

Your responsibilities will include, but are not limited to, the following:

• ​Cultivate and manage relationships with corporate partners, industry associations, and key stakeholders.

• Identify and negotiate strategic partnerships that enhance the institution's presence in the adult education market.

• Build and maintain strong relationships with key stakeholders, including government agencies, industry associations, and community organisations.

• Collaborate with internal teams to align partnership initiatives with institutional priorities.

• Collaborate with programme development teams to design and tailor training solutions that meet the specific needs of corporate clients.

• Present and communicate the value proposition of our adult education programmes to corporate decision-makers.

• Manage the lead conversion process to ensure a high conversion / closure / application rate.

• Collaborate with the marketing communications team to develop targeted campaigns and promotional materials for corporate audiences.

• Represent the institution at industry events, conferences, and trade shows.

• Plan and coordinate events, seminars, and industry forums to enhance networking opportunities.

• Represent the institution at relevant conferences and forums to showcase our capabilities and foster relationships.

• Conduct market research to identify trends and opportunities in the adult education and corporate training sector.

• Analyse competitor offerings and market demands to inform strategic decision-making.

• Develop and execute a comprehensive corporate sales strategy to achieve the conversion / closure / applications and revenue targets.

• Identify and pursue opportunities to engage corporate clients for adult continuing education and training programmes.

• Provide regular reports on key performance indicators and business development activities.

• Analyse data to identify areas for improvement and optimization.

[What we are looking for]

• At least 4 years working experience in the areas of Business, Marketing, or a related field.

• Proven experience in corporate sales and partnership management within the adult education and training sector.

• In-depth knowledge of the adult education landscape in Singapore.

• Robust, outgoing people person who prefers to self-introduce than be introduced.

• Proactive go-getter with strong growth mindset.

• Strategic thinking and problem-solving abilities.

• Strong negotiation, communication, and presentation skills.

• Ability to work collaboratively in cross-functional teams.

• Results-oriented with a demonstrated ability to meet and exceed sales targets.

[What you will be working on]

Industry Engagement and Business Development

• Strategise, develop and implement impactful industry-related initiatives and programmes with diversified stakeholders to achieve corporate outcomes;

• Facilitate the research of and identify leads for industry partnership;

• Establish and maintain positive collaborative relationships and strong network with internal and external stakeholders;

• Manage and cultivate industry partners to create value for the polytechnic.

Donor Development and Stewardship

• Develop and oversee the implementation of fundraising initiatives in support of the polytechnic’s education, annual giving, major gifts, endowment, scholarships and other institutional-related donations programmes;

• Provide stewardship and engagement of current donors to ensure continuity of support and sustainability of donations in support of education for our students;

• Engage and maintain positive relationships with donors, grant making organisations and corporates

• Lead the administration and support the secretariat functions of the polytechnic’s education funds

[What we are looking for]

• A passion for working with people, especially in account and relationship management

• 8 to 10 years of relevant work experience, preferably gained in the education and/or charity sectors

• Team leadership capabilities, with the ability to coach/mentor staff

• Solves novel and complicated issues on a regular basis

• Uses best practices and knowledge of internal or external business issues to improve performance, services or processes

• A self-starter with an open and positive mindset

• Strong collaborative and time management skills

• Excellent interpersonal and communication skills (written and spoken)

• Proficient in Microsoft Tools e.g. Outlook, Word, Excel and PowerPoint

What you will be working on

• Setting up and managing academic systems (e.g., timetabling, TP Assessment and Examinations Processing System, TP Subject Management System, TP Student Attendance System, BrightSpace, POLITEMall, etc), which will involve managing the processes and data entry, troubleshooting issues, and addressing queries related to these systems.

• Delivering administrative tasks related to academic processes (e.g., admission, examiner meetings, academic progression, etc).

• Supporting physical, virtual or hybrid events and activities (e.g., Open House, EAE seminar, JAE, school talks, Learning journeys, Applied Learning Modules, etc).

• Assisting in administrative tasks for committees related to academic processes (e.g., School Disciplinary Committee).

• Developing automation for various work processes related to academic support.

• Handling other ad-hoc administrative duties as assigned.

What we are looking for

• High proficiency in Microsoft Office (particularly in  Microsoft Excel).

• Effective in written and verbal communication, coupled with a strong ability to work well within a team.

• Willingness to learn new digital skills and/or AI Tools that can help with the automation and digitalisation of existing administrative processes.

• Candidates with knowledge and skills in digital automation tools (e.g., Microsoft Power Automate, Microsoft Power Apps, UiPath, etc), data visualisation tools (e.g., Microsoft Power BI, Tableau), or survey tools (e.g., Microsoft Forms, QuestionPro) will be preferred.

What you will be working on

The primary role is to design, develop, conduct, facilitate and review language and communications programmes for targeted groups, and includes face-to-face and online instruction and interaction. Involvement in student development, event management and other training/publicity/administrative work, where applicable, is expected.

• To develop and conduct language and communication lessons for PET & CET learners
• To develop and conduct NE and life skill lessons for full time students including PFP
• To design and conduct learning needs analysis so as to implement relevant intervention strategy as well as to develop online learning packages, language proficiency tests and appropriate self-directed learning packages
• To conduct research study on current educational trend
• To provide pastoral care and to facilitate NE and life skill as well as Personal Development & Effectiveness modules
• To be involved in student development work to enhance students’ learning through field trips and programs both locally and overseas
• To support the Centre in, orientation, outreach, and other centre/school/polytechnic level committee work.

What we are looking for

• One of the following qualifications will be required:
- Academic training in related field e.g. English Language, Literature, Linguistics, Applied Linguistics, Mass Communication, Technical Writing, Education, Art & Social Sciences etc.
OR
- Academic training, with professional certification & experience in the following area(s):
>> CELTA, advanced certification in career development facilitation
>> Curriculum design, development and assessment
>> Designing, delivering and evaluating online courses

The following prerequisites will also be required:
• At least three years of teaching experience which includes areas such as curriculum development and assessment, and designing, delivery and evaluation of online courses
• Experience in analyzing student’s performance to understand student’s learning needs
• Ability to lead and facilitate discussions, mediate different opinions and evaluate reasoning
• Familiarity & currency with MOE’s Full-Subject Based Banding framework
• Familiarity with G1, G2 and G3 subject requirements
• Teaching experience with Normal Academic (NA) students and upper secondary levels
• Experience in providing Education & Career Guidance (ECG) to secondary students
• Experience in conducting NE/life skill related subjects and/or activities
• Experience in Using AI in scaffolding students learning and enhancing students’ learning outcome

What you will be working on

The primary role is to design, develop, conduct, facilitate and review Mathematics programmes for targeted groups, and includes face-to-face and online instruction and interaction. Involvement in student development, event management and other training/publicity/administrative work, where applicable, is expected.

• To develop and conduct mathematics lessons for PET & CET learners.
• To develop and conduct NE and life skill lessons for full time students including PFP.
• To design and conduct learning needs analysis so as to implement relevant intervention strategy as well as to develop online learning packages, mathematics proficiency tests and appropriate self-directed learning packages.
• To conduct research study on current educational trend.
• To provide pastoral care and to facilitate NE and life skill as well as Personal Development & Effectiveness modules.
• To be involved in student development work to enhance students’ learning through field trips and programs both locally and overseas.
• To support the Centre in, orientation, outreach, and other centre/school/polytechnic level committee work.

What we are looking for

• Academic training and relevant experience in Mathematics, Science or Engineering.
• Minimum 3 years of teaching experience which includes areas such as curriculum development and assessment, and designing, delivery and evaluation of online courses.
• Experience in quantitative and qualitative data analysis skills would be advantageous.
• Experience in analysing students’ results and performance to understand students’ learning needs.
• Ability to lead and facilitate discussions, mediate different opinions and evaluate reasoning.
• Familiarity & currency with MOE’s Full-Subject Based Banding framework.
• Familiarity with G1, G2 and G3 subject requirements.
• Teaching experience with Normal Academic (NA) students and upper secondary levels.
• Experience in providing Education & Career Guidance (ECG) to secondary students.
• Experience in conducting NE/life skill related subjects and/or activities.
• Experience in Using AI in scaffolding students learning and enhancing students’ learning outcome.