Customer Service, Assistant Manager
Customer service operations management
· Oversee the end-to-end order processing workflow to ensure timely and accurate order fulfillment.
· Address customer inquiries, complaints, and escalations promptly, maintaining a professional and solutions-oriented approach.
· Monitor and track delivery status, ensuring customers are informed of progress and any delays.
· Manage backorder follow-ups, ensuring timely resolution and customer communication.
· Review and approve customer discrepancies submissions such as claims and credit memos, within the SAP system.
· Collaborate with the warehouse and logistics teams to manage outbound order volumes and provide accurate forecasts for budgeting and manpower planning.
Customer relationship and communication
· Conduct regular meetings with customers, internal staff, and cross-departmental teams to foster strong relationships and address issues.
· Monitor and follow up on overdue payments from customers, ensuring timely resolution and maintaining positive relationships.
· Travelling to meet up with suppliers as and when necessary.
Compliance and performance reporting
· Ensure compliance with Security Export Control regulations, including customer and end-user screening, as required.
· Prepare annual sales forecasts and update quarterly revisions based on actual performance and market conditions.
· Monitor monthly sales expectations, analyze variances, and identify key factors affecting sales trends and volume.
· Prepare and present monthly KPI reports for management meetings, highlighting achievements, challenges, and areas for improvement.
Team development & administration
· Set departmental objectives and establish key performance indicators (KPIs) for individual team members to align with company goals.
· Approve staff leave requests through the system, ensuring adequate coverage and smooth operations.
· Yearly and/or half-yearly goal settings with staff and half-yearly appraisals.
· Additional tasks assigned by management.
REQUIREMENTS
· Minimum Diploma from Polytechnics.
· At least 3 years of relevant working experience in customer service, order management and delivery management.
· Proven experience in customer service operations managerial role.
· Excellent communication skills, both verbal and written, with a focus on customer relationship management.
· Ability to manage multiple priorities in a fast-paced environment.
· Knowledge of SAP is an advantage.
· Proficient in Microsoft Excel including functions such as VLOOKUP, PivotTables, and IF functions.
· Willingness to travel occasionally for work-related purposes.
We regret to inform that only shortlisted candidate will be notify.
EA License No : 18C9228 REG No : R1324979 (Woo Kum Yoke)