The On-site Coordinator is responsible for overseeing and managing the execution of setup and dismantling processes at event or exhibition sites. This role acts as a crucial link between the project management team, technical teams, workers, and clients, ensuring smooth operations and timely completion of all tasks.
Key Responsibilities:
On-Site Management:
Supervise all activities at the setup site, including booth construction, staging, lighting, AV setup, and decoration.
Ensure that the setup adheres to design plans, timelines, and quality standards.
Monitor site progress and address any challenges or delays immediately.
Team Coordination:
Communicate and coordinate with contractors, workers, and technical staff to ensure tasks are completed as planned.
Serve as the primary point of contact for on-site staff and provide clear instructions for daily tasks.
Liaise with the project manager and clients to ensure their requirements are met.
Health & Safety Compliance:
Ensure compliance with health and safety standards and regulations at all times.
Conduct site safety briefings and enforce the use of safety equipment.
Problem Solving:
Identify and resolve on-site issues efficiently, including last-minute changes or unforeseen challenges.
Maintain a flexible and proactive approach to accommodate client requests or unexpected situations.
Quality Assurance:
Inspect all completed work for quality and accuracy based on design specifications and client expectations.
Ensure all equipment, materials, and installations are in optimal condition before project handover.
Reporting:
Document and report on-site progress to the project manager regularly.
Provide post-event feedback to improve future project execution.
Qualifications and Skills:
Experience: Prior experience in event or exhibition setup coordination is preferred.
Communication Skills: Excellent verbal and written communication skills to liaise with diverse teams and clients.
