Job Scope:
Partnerships Team:
Event/programme management
· Assist in running events/programmes, including the logistics and administration of the activities, liaising with vendors, internal and external stakeholders.
· Assist in marketing of events.
· Manage and monitor RSVPs for the events.
· Exposed to project management skills (e.g. developing timelines and monitoring), liaising and coordinating among stakeholders, tabulating the respective inputs/ views.
· Secretariat duties including management of meetings and taking notes and post-meeting follow ups.
Procurement Support
· Support the preparation of procurement documents as needed for the project.
· Prepare purchase orders, seek approvals, and track the status of orders to ensure timely delivery.
· Maintain accurate records of procurement processes, including quotations, invoices, and payment documentation.
· Ensure compliance with procurement policies and budget guidelines.
Desktop research/ simple email submissions
· Assist with the development of programmes (e.g. helping to do desktop research), review and put up submissions.
· Draft simple emails and submissions.
· Draft and dress up powerpoint slides.
Meeting Coordination
· Set up and schedule meetings, including liaising with stakeholders to confirm availability and polling for suitable dates.
· Prepare meeting agendas, distribute materials, and ensure all logistics are in place.
· Attend meetings, take accurate minutes, and circulate them to relevant parties in a timely manner.
Any other duties as may be agreed and assigned.
Working Arrangement:
Working Hours: Mondays to Fridays (office hours)
Location: Clarke Quay
Salary: Monthly Rated
Contract Duration: 3-6 Months
Job Requirements:
· Excellent written and verbal communication skills.
· Strong organisational and multitasking abilities with attention to detail.
· Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Teams) and experienced in using scheduling and documentation tools.
· Experience in procurement processes and vendor management is a plus.
EA License No.: 96C4864
Reg. No.: R22110485