Position Overview:
The Technical Officer – Facilities Management is responsible for ensuring the smooth operation, maintenance, and safety of all facilities and building systems. The role requires technical expertise in the management of building infrastructure, including HVAC, electrical, plumbing, lighting, fire systems, and other mechanical systems. The Technical Officer will work closely with the Facilities Manager, contractors, and other team members to ensure that all maintenance and operational tasks are completed efficiently and in compliance with health, safety, and environmental regulations.
Key Responsibilities:
1. Maintenance & Operations
· Oversee the day-to-day maintenance of the building’s systems and infrastructure, ensuring operational efficiency.
· Perform regular inspections and diagnostics on HVAC systems, plumbing, electrical, and fire safety equipment.
· Troubleshoot and resolve technical issues related to building equipment and systems in a timely manner.
· Coordinate preventative maintenance schedules and monitor work progress to minimize downtime.
· Ensure that all maintenance work meets applicable codes, standards, and regulations.
· Health & Safety Compliance
· Ensure that all building systems comply with safety regulations and industry standards, including fire safety, electrical safety, and environmental health requirements.
· Conduct risk assessments and assist in implementing corrective actions.
· Manage emergency systems such as backup generators, alarms, and fire suppression systems.
· Prepare and maintain documentation for audits and regulatory inspections.
2. Technical Support & Expertise
· Provide technical guidance and expertise to facilities staff and contractors for specialized repairs and system upgrades.
· Assist with the selection and specification of new equipment or replacement systems.
· Monitor energy usage and identify opportunities for energy savings and efficiency improvements.
3. Vendor & Contractor Management
· Liaise with external contractors, service providers, and vendors to ensure the timely and quality delivery of services and products.
· Supervise contractors performing maintenance, repairs, or upgrades to building systems.
4. Documentation & Reporting
· Maintain accurate records of maintenance activities, inspections, and repairs.
· Produce regular reports on the condition of building systems, equipment performance, and completed maintenance work.
· Assist in preparing budget estimates and cost forecasts for maintenance and operational needs.
· Any other ad-hoc duties assigned by Management or your superior.
Qualifications & Skills:
Education:
· Diploma/Higher Nitec/Nitec in Facilities Management, Mechanical/Electrical Engineering, Building Services, or a related field (or equivalent work experience).
Experience:
· Minimum 3–5 years of experience in facilities management, building maintenance, or a related technical field.
· Experience with building systems such as HVAC, electrical, plumbing, and fire systems is required.
· Prior experience in managing maintenance schedules and supervising contractors is a plus.
Technical Skills:
- Proficient in the operation, repair, and maintenance of building systems.
- Understanding of building codes, regulations, and health & safety requirements.
- Ability to use facilities management software and other relevant technology tools.
- Strong organizational and time-management skills.
- Excellent communication and interpersonal skills.
- Ability to work independently and as part of a team.
- Attention to detail and a proactive approach to problem-solving and troubleshooting skills.
- Ability to prioritize tasks and manage multiple responsibilities.
Working Conditions:
- Willing to work rotating shift (including weekends & Public Holidays).
- Working schedules: 6-days, 44-hrs work week.
- This position may require occasional work outside of normal business hours for emergency repairs or project deadlines.
- Occasional physical labor may be required for inspections and hands-on maintenance.
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