· Provides secretarial and administrative support e.g. calendar management, travel scheduling/arrangements, processing of expense claims and carrying out any ad hoc tasks if needed.
· Responsible for other administration works: taking notes/minutes at meetings; devising and maintaining office systems, including data management, filing, arranging travel and accommodation, support in tracking spend
· Plans and schedules meetings, conference calls, high profile offsite or in-house conferences involving key executives of the BUs. Coordinates logistics for these meetings and conferences with minimum supervision.
· Gathers and compiles data required for presentation materials.
· Acts independently in referring matters to other executives for appropriate actions.
· Coordinates with other secretaries of the functional heads of the BUs on administrative and functional details.
· Prepares annual forecast and budget submission.
· Reading and reviewing incoming emails, corresponding on behalf of the manager as necessary and within his/her scope of jobs; screening phone calls, enquiries and requests, handle as appropriate.
· Managing, organizing, and maintaining agenda, meetings, appointments; ensuring that his/her manager is well prepared for meetings;
· Tracking/monitoring priorities of the manager. Under direction from the manager, delegating work to others in the manager's absence.
· Support other team members when applicable in administrative support
· Ad hoc projects follow up
