Custom Brokerage/Declaring Agent

- HQ located at Taiseng, near with Taiseng MRT

- Working location: East side, around Changi area

- Desk bound job.

- Perform customs permit declarations in an accurate and timely manner with full compliance.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Preparing airfreight/seafreight shipping documents for both import and export.

- Attending to customers enquiry and feedback via physical contact, email, phone calls and maintaining an excellent rapport with customers.

- Prepare and provide various reports in a timely manner to meet customers’ timelines

- Keeping the customers notified of all relevant customs circulars, notices and updates as received.

- Reviewing internal team performance, operational work processes established and implementing necessary control measures for continuous improvement.

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

Custom Brokerage/Declaring Agent

- HQ located at Taiseng, near with Taiseng MRT

- Working location: East side, around Changi area

- Desk bound job.

- Perform customs permit declarations in an accurate and timely manner with full compliance.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Preparing airfreight/seafreight shipping documents for both import and export.

- Attending to customers enquiry and feedback via physical contact, email, phone calls and maintaining an excellent rapport with customers.

- Prepare and provide various reports in a timely manner to meet customers’ timelines

- Keeping the customers notified of all relevant customs circulars, notices and updates as received.

- Reviewing internal team performance, operational work processes established and implementing necessary control measures for continuous improvement.

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

Our client is a trading company dealing in petrochemical polyolefins and plastic raw material.

They have an immediate vacancy for a Shipping & Logistics Executive.

• Shipping and logistics coordinator person who will be responsible with day-to-day shipping, logistics and documentation.

• Manage full spectrum of shipping logistics and documentation
• Liaise with freight forwarders and suppliers on matters related to shipment coordination.
• Monitor and track shipment booking, transit and schedules
• Data entry & procedural keeping of shipment schedules, quotes, bills

Requirements:

• Min Diploma in Supply Chain Management, Logistics, Business or relevant field.
• Min 2-3 years of shipping and logistics experience.
• Import Export or Shipping environment knowledge will be an added advantage.
• Proficient in Microsoft office, excel and power point.
• Problem Solving abilities and attention to detail.

Job location : Ubi
Work week : Mon-Fri
Salary : $3000-4000 pm (open to discuss)

Interested candidates may please email your resume in MSWord format to [email protected]

Please include your current & expected salary, work experience & availability

Job posted by
Bhanu Rajan
Saitech International
EA Regn R1106079

The Group

Powered by the vision of connecting businesses worldwide to transact with ease, Henatenn is an Integrated Omni-channel Commerce and Supply Chain Solutions Enabler that Harnesses Evolving Technological Innovations.

The group comprises three distinct affiliates that offer a comprehensive range of solutions for the beauty and fragrances industry to include:

• NEFERTI Global Supply Chain Solutions for businesses
• NOVELA Premium Consumer Retail and Cross-border E-Commerce
• DTB Brand Acquisition, Distribution and Marketing

Customer-centricity and Warmth are deeply ingrained in the Henatenn DNA. Relationships with partners and customers are highly valued, with many lasting over a decade one of the key reasons why the company has enjoyed sustainable growth through the years.

Internally, it translates to being an equal opportunity and nurturing organisation. Henatenn invests in its employees, giving them room to be creative, grow and excel, which has resulted in a high-performance team that stands united and collaborative. Everyone is empowered to overcome challenges and celebrating success together has become a part of its culture.

With an established unique supply chain and distribution system that solidified over the years through continual innovation and customer interaction, the group has seen revenues exceed SGD 100 million annually.

In the last decade, the group has successfully planted its footprint outside its Singapore headquarters, Henatenn is on-track to achieving its dream of global omni-presence.

Logistics Coordinator

Job Overview:

• We are seeking a highly organized and detail-oriented individual to join our team as a Logistics Coordinator, with a focus on export operations. The ideal candidate will have a strong understanding of international shipping and logistics processes, ensuring seamless and efficient export activities. The Logistics Coordinator will play a crucial role in coordinating shipments, managing documentation, and liaising with various stakeholders to ensure the smooth flow of goods from origin to destination.

Key Responsibilities:

Export Planning and Coordination:

• Develop and execute export logistics plans to meet customer requirements and compliance standards.
• Coordinate with internal teams to ensure timely production and availability of goods for export.
• Plan and optimize export routes to minimize transportation costs and delivery timelines.

Documentation Management:

• Prepare and manage all export-related documentation, including commercial invoices, packing lists, and shipping instructions.
• Ensure compliance with international trade regulations and maintain accurate records for customs purposes.
• Collaborate with customs brokers to facilitate smooth customs clearance processes.

Carrier Management:

• Negotiate and liaise with international carriers to secure competitive shipping rates.
• Coordinate transportation bookings and monitor the movement of goods throughout the export process.
• Resolve any transportation issues or delays proactively.

Communication and Stakeholder Engagement:

• Act as the primary point of contact for international customers and vendors regarding export logistics.
• Collaborate with sales, customer service, and warehouse teams to ensure alignment on export activities.
• Communicate regularly with freight forwarders, customs officials, and other relevant parties to address any issues and provide updates.

Compliance and Regulations:

• Stay informed about changes in export regulations and trade compliance requirements.
• Ensure that all export activities adhere to legal and regulatory standards.
• Implement and maintain best practices for export compliance within the organization.

Order Processing

• Process order allocation in the WMS system
• Resolve order processing issues.
• Monitor and resolve system posting and any system interface issues between systems.

Miscellaneous

• Support any logistics / warehouse-related activities as assigned by the supervisors

Qualifications:

• O Level
• Proven experience in export logistics coordination
• Strong knowledge of international shipping regulations and customs procedures.
• Excellent organizational and multitasking abilities with meticulous attention to detail.
• Effective communication and interpersonal skills to work collaboratively with internal teams and external stakeholders.
• Proficient in using logistics management software and Microsoft Office applications.
• Familiarity with ERP systems is a must.

• handling Both Sea & Air Import shipments
• minoring of shipment status and keep customer update on shipment date
• follow up with cargo delivery status
• Prepare full set of clearance documents such as PV, DO, etc
• Liaise with customers and vendors to ensure timely deliver of shipment
• Build a good relationship with the client
• take in vendor invoice and close job

- Able to deal with Mandarin Speaking agents.

- Able to work independently, and in a fast pace environment

- Able to work under stress

- Able to work overtime

- Good interpersonal and communication skills

YOUR ROLE

Reporting to the Region HR leader, this position is responsible for driving a competitive, efficient and service oriented region compensation and benefit system and strategy designed to attract and retain high caliber employees in support of an employee-oriented and high performing culture.

Key Focal Areas of this role:

• To support Region Leadership by leading/advising on region C & B matters, which typically include salary review / hiring proposals, calculation of annual performance bonuses and guidance on any international mobility issues (in collaboration with Global Reward).
• To ensure fair and consistent application of company resources and adherence to policies and procedures in accordance with CEVA’s Global Reward Policy, Business Rules and local requirements.
• To drive implementation of strategic and tactical reward initiatives in the region as part of the CEVA’s Global HR strategy.
• To support the internal or outsourced payroll as the region requires management and employees that reflects the business objectives of the organization.

WHAT ARE YOU GOING TO DO?

Rewards Implementation, Executive and Governance

• Partnering with the region’s functional heads, implement CEVA’s Global Reward policies and processes to continuously support achievement of CEVA’s HR and business strategy and objectives (desired market positioning, employee demographics, market practice, etc).
• Critically monitor and review local Reward competitiveness and processes and proactively drive amendments and solutions including working with local/country HR teams to standardize compensation and benefit processes and ensure consistency within global and local structures.
• Support the negotiation of Collective Labor Agreements, where applicable
• Support on the development of Bonus Scorecards in line with the Management Incentive Plan (MIP) policy guidelines as issued by Global Reward.
• Calculate bonus payments based on ‘bonusable’ salaries as at 31 December.
• Develop and implement Salary Review Guidelines and support HR/Region leaders to develop increase proposals.
• Lead and drive the annual salary review cycle and exercise which includes:

1. Developing the Annual Salary Budget Forecast for all countries in the Region (for approval for Global Reward) and work with local/country Finance to implement/budget for (may need to link up with Global Finance for confirmation).
2. Developing the Annual Salary Ranges for the Region (for approval by Global Reward)
3. Determining employee’s RSP/Compa-Ratio as and when needed
4. Own the Comp Source tool and provide salary benchmarking as requested.
5. Support budgetary process.
6. Responsible for the calculation of C & B accruals/bridge/adjustment.
7. Support people, global job framework, job mapping and C & B analysis

Employee Benefits

• Plan and administer life and health insurance, disability, pension programs etc
• Monitors competitive trends in benefits and evaluates alternatives and costs.
• Develop, recommend, and implement new benefits packages (in collaboration with Global Reward e.g., global insurance pooling)
• Work closely with Global Reward to design and deliver retention plan/schemes for the Cluster.
• Participates in negotiation of agreements with insurance carriers and financial institutions for administration of benefits programs and provides technical backup to union negotiations on benefits matters.
• Communicate / announce / brief employees on the current or new policies introduced by conducting communication session.

International Mobility

• Be fully familiar with the Global Mobility policy and adhere to the terms.
• Provide financial inputs into costings (with support from Global Reward) to facilitate the recruiter and/or HR professional to provide robust costs estimates or job offers.
• Manage and determine the tax exposure for employees in the cluster to ensure tax filing is accurate and timely.
• Ensure all provide invoices are approved an paid in accordance with payment terms.
• Support the home/host execution of payrolls, shadow payroll or BOXX payroll
• Monitor international employment law and government regulations to ensure company is compliant at the local level.
• Ensure all necessary work / residence permits are obtained in accordance with local/country labor regulations.
• Ensure local/country HR works with the relocating employee to ensure quick adjustment to new location.

Job Evaluation and Global Job Framework

• Act as the custodian of annual region job evaluation process to establish/update job sizes for job promotions and ranking exercises.
• Be the global job framework career level ‘expert’ and key use of the Mercer Global Grading Tool.
• Work with local/country HR to update job descriptions and organization charts where required or necessary to ensure all relevant job-related information is accurate for management analysis or decision making
• Ensure roll out of training material within the region to train HR professionals and managers in use and/or understand the system.
• Approve all local career levels and may involve carrying out comprehensive job evaluations.
• Setup region GJF panel (where necessary) to facilitate understanding and participation in career level.
• Support Global Reward to facilitate career level decisions for managers and below (all Head & above evaluations must be approved by Global Reward/HR)

Global Recognition Program

• Drive the Global Recognition Program by acting as the Champion for the program in the Region
• Lead the selection process and manage all updates to Global Reward

Corporate HR/GHO Reward Support

• Manage the annual pay review, salary planning and bonus payout and bonus setting process (not part of collective agreement or impacted by statutory increases) based in the Region
• Support Corporate HR/GHO Reward with the implementation and execution of reward related processes such as of annual pay review and bonus payout for manager and above career level Corporate employees based in the region

Market intelligence & Metrics

• Develop market comparisons and provide recommendations for compensation, benefit and incentive proposals (may involve working with local/country pay/benefits data providers)
• Prepare KPIs, costings, analysis and metrics as required by the Cluster leadership and Global Reward

Projects

• On agreed ad hoc projects, drive activities required to ensure achievement of agreed objectives.
• Special tasks as & when assigned by superior

WHAT ARE WE LOOKING FOR?

Education & Qualifications

• University degree in Human Resources, business, economics and/or mathematics
• Recognised professional qualification in relevant area

Experience

• At least 8 years Compensation & Benefits experience within a multinational company
• Operational HR experience within an international Human Resources Department
• Experience of working in matrix organizations
• Experience in applying Job Evaluation methodology, Bonus Plans, Compensation Planning and Benefit Design

Specialist Knowledge & Skills

• Proven ability to influence and interact effectively across all levels of the organization.
• Strong analysis/quantitative skills and the ability to translate analysis into actionable tasks.
• Ability to actively seek assistance and support from and work with Global Reward
• Experience in domestic and international global relocation including understanding how to articulate new programs, set boundaries for risk mitigation and cost control at the strategic level as well as supporting at operational level.
• Knowledge of Job Evaluation and Grading methodology
• Sound computer skills, including MS office programs such as Excel and PowerPoint
• Excellent attention to detail and organizational skills
• Strong customer service skills

WHAT DO WE HAVE TO OFFER?

With a genuine culture of reward and recognition, we want our employees to grow, develop and be part of our journey. We offer a benefits package that includes competitive entitlement. There’s no doubt that you will be compensated for your hard work and commitment so if you’d like to work for one of the top Logistics providers in the world then please do get in touch to find your next role.

ABOUT TOMORROW

We value your professional and personal growth. That’s why we share plenty of career opportunities for you to thrive within CEVA. Join CEVA for a challenging career.

Responsibilities

• Coordinate and monitor supply chain operations
• Ensure premises, assets and communication ways are used effectively
• Utilize logistics IT to optimize procedures
• Recruit and coordinate logistics staff (e.g. truck drivers) according to availabilities and requirements
• Supervise orders and arrange stocking of raw materials and equipment to ensure they meet needs
• Communicate with suppliers, retailers, customers etc. to achieve profitable deals and mutual satisfaction
• Plan and track the shipment of final products according to customer requirements
• Keep logs and records of warehouse stock, executed orders etc.
• Prepare accurate reports for upper management

Requirements and skills

• Proven experience as logistics coordinator
• Experience in customer service will be appreciated
• Knowledge of laws, regulations and ISO requirements
• Ability to work with little supervision and track multiple processes
• Computer-savvy with a working knowledge of logistics software (ERP)
• Outstanding organizational and coordination abilities
• Excellent communication and interpersonal skills
• BSc/BA in business administration, supply chain management or relevant field

About Us:

Global Alliance Logistics is a freight forwarding company that values innovation, integrity, and a collaborative work environment. We are on the lookout for a talented individual to join our team and take on a dual role as a Finance Manager and HR Manager.

Responsibilities:

Finance Manager:

• Manage financial planning, budgeting, and forecasting processes.
• Oversee financial reporting and analysis.
• Ensure compliance with accounting principles and regulatory requirements.
• Develop and implement financial policies and procedures.

HR Manager:

• Lead the recruitment and onboarding process.
• Develop and implement HR policies and procedures.
• Oversee employee relations and performance management.
• Handle payroll processing and benefits administration.

Requirements:

• Bachelor's degree in Finance, HR, or related field.
• Proven experience in finance and HR roles.
• Strong understanding of financial principles and HR best practices.
• Excellent communication and interpersonal skills.
• Ability to manage multiple responsibilities and deadlines.

What We Offer:

• Competitive salary and benefits package.
• Opportunities for professional growth and development.
• A collaborative and supportive work environment.
• The chance to make a meaningful impact in a growing company.

• Responsible for overseeing import/export documentation, custom declaration, and Tradenet operations.
• Handling various general shipping tasks, which also include data entries.
• Preparing Bills of Lading (B/L), manifests, and invoices.
• Coordinating incoming and outgoing shipments with suppliers, freight forwarders, and customers.
• Generating customer billing for the provided services.
• Efficiently organizing transportation arrangements for cargo delivery.
• Fulfilling any additional ad-hoc duties as needed.

Job Requirements:

• Candidates should have a minimum of 2 years of practical experience in the relevant field.
• Preferably, individuals with specialization in Logistics/Supply Chain, Clerical/Administrative Support, or a related equivalent will be given preference.
• The ability to excel in a demanding and fast-paced work environment is essential.

Custom Brokerage/Declaring Agent

- HQ located at Taiseng, near with Taiseng MRT

- Working location: East side, around Changi area

- Desk bound job.

- Perform customs permit declarations in an accurate and timely manner with full compliance.

- Follow up on daily shipment holds and find solutions in a timely manner to process the customs clearance

- Preparing airfreight/seafreight shipping documents for both import and export.

- Attending to customers enquiry and feedback via physical contact, email, phone calls and maintaining an excellent rapport with customers.

- Prepare and provide various reports in a timely manner to meet customers’ timelines

- Keeping the customers notified of all relevant customs circulars, notices and updates as received.

- Reviewing internal team performance, operational work processes established and implementing necessary control measures for continuous improvement.

Requirements:

- 5.5 working day, alternate Saturday

- Proficient in using computers and Microsoft Office

- Possess good work ethics and positive working attitude

- Able to handle pressure & adapt in a fast-pace environment

- Demonstrate an eye for details and ability to prioritize urgent tasks

- Expect overtime on a regular basis

- Individual without experience may apply as training will be provided as our cost

YOUR ROLE

• Responsible for achieving targets of Ground & Rail Product in line with the Ground, country, regional & global strategy.
• Support country Business Development (BD) organization to provide Ground expertise on opportunities to ensure that customer requirements are fully understood and integrated within solutions.
• Support network sales to launch or extend Ground & Rail business in the country.

WHAT ARE YOU GOING TO DO?

• Identify MNC with local decision/local business opportunities and generate profitable sales in both new and existing accounts that meet and exceed new business revenue goals relating to the portfolio of customers assigned.
• Collaborate with BD and GROUND product country leadership to deliver sales targets (GR growth, NBW) per sub product and geography and ensure communication.
• Support product strategy and growth targets to the BD organization.
• Collaborate with Country & Regional G&R BD Leader to ensure overall coverage in the country.
• Connect with all BD to ensure target accounts and opportunity qualification is aligned with product strategy and priorities and to ensure pipeline and sales activity is aligned with growth targets.
• Support specifically the business development of X-Border & Multimodal product in collaboration with product and aligned with trade-lane priorities.
• Be the Voice of Customer to the operations and escalate critical resolution items that represent a risk to the business within Ground product.
• Conduct regular presentations of GROUND business to customers for prospection and/or market and business update.
• Drive collaborative efforts between country and product leaders within CEVA to meet the needs of customers.
• Prospecting for all potential opportunities (Assign and New Accounts) and delivering compelling solutions, value and pricing
• Develop and expand new accounts that will encompass a strategic roadmap defining multi-year growth, targets by key supply chain
• Ability to work in a matrix organization along with virtual teams & build strong internal relationships with Sponsor/Global/Regional/Sector team leaders as required for the account.
• Build strategic relationships with key contacts within customer organizations to understand opportunities for creating value.
• Conduct regular business review meetings for all customers and drive meeting content to ensure operations, support and execution teams are present to support these reviews.
• Conduct quarterly business review (QBR) meetings including executive sessions for strategic alignment between CEVA and the customer.
• Responsible to communicate all expectations on these review meetings to the operations and support teams for implementation or improvements.
• Develop deep understanding of business streams of each customer and a detailed Relationship Map for each Account designated using CEVA’s CRM system.
• Leverage on Sectors Focused Solutions to penetrate account growth and development (example: Use of case studies and key SMART solutions within CEVA)
• Work with implementation teams on new projects to ensure customer expectations are communicated.
• Work to define all customer reporting requirements with customer (Country/Regional/Global Levels and all KPI (Service Metrics) with customers to be reviewed in business meetings conducted.
• Lead and work with customer to resolve all contractual and commercial decisions in compliance with CEVA policies and terms.
• Accurate and timely update of all customer engagement activities and business development opportunities within C-View.
• Perform other duties as assigned by the line manager.

WHAT ARE WE LOOKING FOR?

• Degree majoring in supply chain / logistics / transportation management / sales and marketing / international business.
• Minimum 3 to 5 years industry experience and business development or managerial and/or customer relationship management experience.
• In-depth knowledge of all air, sea, ground and contract logistics products and services.
• Excellent planning, time management, collaboration, decision making, organization, presentation and negotiating skills.
• Ability to understand unique customer supply chain requirements and drive a particular sector focus.
• Strong background in sales and marketing and a proven track record in business development and growth.
• Demonstrated success in managing (KPI’s) Key Performance Indicators.
• Demonstrated success in problem solving through use of data and information metrics and improvement to performance process.
• Proficient in project management methodologies with a focus on managing solution driven strategy plans to achieve goals.
• Experienced in financial management (P&L's, Balance Sheets, forecasting and budgets) to effectuate return on investment.
• Manages complex or emotional customer situations promptly and professionally meeting commitments for service and assistance.
• Maintains stable performance under pressure or opposition; handling stress in a manner that is acceptable to others and the organization.
• Uses appropriate methods and a flexible interpersonal style to help build a cohesive team and facilitates the completion of team goals.
• Good presentation skills.

• Coordinate and Arrange Voyage Logistics: You will be responsible for arranging all necessary components of a voyage, including appointing shipping agents, organizing bunker replenishment, and managing weather routing appointments.
• Ensure Compliance and Guided Operations: Make sure that voyage instructions are followed, and guide vessel masters in line with governing Charter Party agreements.
• Schedule Maintenance: Promptly maintain and update vessel schedules to enhance schedule integrity and operational efficiency.
• Collaborate with Purchasers and Vessel Superintendent: Liaise with purchasers and vessel Superintendent to plan loading/unloading/transshipment of stores and spares effectively.
• Monitor and Analyze Fuel Consumption: Review actual fuel consumption against budgeted figures to optimize cost-effectiveness in operations.
• Effective Communication: Engage in clear and concise communication with vessel masters, owners/charterers, brokers, and port agents.
• Monitor Vessel Movement and Performance: Track and report vessel movements and performance to relevant stakeholders.
• Dispute Resolution: In the event of disputes with counterparty involving cargo damage, lay-time, underperformance, etc., engage in communication for settlement based on the Charter Party terms.
• Clerical Responsibilities: Maintain shipping documents and accurately input voyage data into business applications.

Requirements:

• A degree in Maritime Studies or equivalent qualifications.
• At least 2 years of experience in a related field. Entry-level candidates with the right qualifications are also encouraged to apply.
• Strong organizational and time-management skills with the ability to handle multiple tasks effectively.
• Analytical mindset with problem-solving capabilities.
• Proficiency in Microsoft applications.