Responsibilities:

• Coordinate customer service activities, including managing daily customer service calls and emails, and contacting Lucky Draw winners (if applicable).
• Periodically update LED messages at petrol stations.
• Assist with administrative tasks such as member card management and SPC voucher printing.
• Support SPC voucher procurement, department procurement, and other procurement needs for the service stations.
• Coordinate courier services.
• Oversee pest control coordination.
• Perform other duties as assigned.

Requirements:

• A-Level or Diploma preferred.
• At least 1 year of working experience in admin/customer service support.
• Ability to handle customer service issues and liaise with various internal and external stakeholders.
• Strong interpersonal skills.
• A good team player with a positive working attitude.

Working Hours: 9:00 AM – 6:00 PM, 5 working days

Contract Duration: 15 Sep 2024 – 14 Jan 2025 (Non-Renewable)

Job Description & Requirements

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Plan meetings and take detailed minutes
• Write and distribute email, correspondence memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Update and maintain office policies and procedures
• Order office supplies and research new deals and suppliers
• Maintain contact lists.
• Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

Requirements and skills

• Proven experience as an Administrative Assistant, Virtual Assistant or Office Admin Assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills

Human Resource & Administration Specialist

Boltray Games is a rapidly developing start-up company. This role needs to provide comprehensive human resource and administrative support.

Responsibilities:

1.Independently be responsible for job recruitment;

2.Be fully responsible for employee on-boarding and resignation processes, including contract signing, employee attendance, employee visa processing and other employee relations work;

3.Participate in C&B work, such as insurance, benefit plans, etc.;

4.Perform comprehensive office administrative services, including but not limited to visitor reception, administrative procurement, event planning, office environment management, various booking matters, etc.;

5.Provide the business team with other support within capabilities to help the business succeed.

Qualifications:

1.Bachelor's degree, at least 2 years of experience in human resource and administration;

2.Very familiar with Singapore labor laws and HR regulations;

3.Do not set limits for yourself, have an entrepreneurial spirit, be proactive and have a strong sense of responsibility;

4.Have team spirit and good communication skills.

SuperCoconut is a fast-grown coconut beverage and dessert chain in Singapore. As we continue to grow, we are seeking an Accounts & Administration Executive to join our dynamic team. If you have a strong background in accounting and administration and are ready for challenge, we would love to hear from you!

Key Responsibilities:

Accounts:

• Handle full sets of accounting
• Prepare and submit quarterly GST returns
• Prepare financial statements and management reports
• Maintain timely accuracy of monthly accounting entries
• Manage accounts payable/receivable, issue payments, process reimbursements, cheques, and etc
• Verify daily cash/collections, sales reconciliations, and raise invoices/sales journals
• Perform bank reconciliations, process journal entries, and prepare supporting financial schedules
• Process and track invoices and payments
• Maintain a fixed assets register
• Prepare company tax computations and submit ECI
• Ensure compliance with local accounting standards
• Prepare management accounts and ensure monthly accounts closing.
• Liaise with corporate secretaries, accountants, and tax agents
• Manage inventory data entry including stock transfers, issue delivery order, billing, updating pricing, and stock adjustments
• Perform monthly stock reconciliation.

Office Administration:

• Provide operational support to ensure adherence to company processes and procedures
• Oversee general administrative duties and daily office operations
• Maintain internal and external administrative documents (contracts, licenses, trademarks, emails, etc.)
• Handle other ad-hoc assignments and tasks as assigned by the manger/director.

Requirement:

• Senior / Junior level with strong accounting and administrative experience
• Degree/Diploma or ACCA/LCCI in Accounting or a related field
• Minimum of 3-5 years of relevant working experience
• Experience in Retail, E-commerce, or F&B Accounts is preferred
• Strong knowledge in F&B payment gateway & delivery platform administration work is a plus
• Proficient in Microsoft Word and Excel
• Good communication and interpersonal skills
• Excellent organizational and follow-up skills
• Results-oriented with the ability to work under pressure and meet tight deadlines
• Able to work independently and collaboratively with cross-functional teams
• Knowledge of AutoCount Inventory and AutoCount Accounting software is a plus
• Resourceful, dynamic, and a self-starter
• Working location in Kaki Bukit area

Interested candidates are invited to submit a detailed resume including current/last drawn salary, expected salary, and availability. Please also attach a recent photograph.

We look forward to receiving your application and exploring how you can be a valuable addition to our team at Belly Yummy Pte Ltd!

Job Summary:

1. Support contingent workforce transaction monitoring and lifecycle management

2. Implementation of the governance framework.

3. Process Improvement - Review and enhance current processes to support stakeholders to improve efficiency and journey

4. Support the development of Data Driven Operating Model for contingent workforce

Business Function

With a well-established team of HR partners, we support and deliver effective people-based solutions and services across businesses. Our goal is to build a high-performance organisation by empowering and engaging our employees. Because we believe that banking is about people.

1. Support contingent workforce transaction monitoring and lifecycle management

2. Support the Contingent workforce governance framework.

3. Support the management of policies and guidelines for vendor management including vendor performance scorecard implementation and assessment

4. Review and enhance current processes and tools to support stakeholders for new and existing engagements to improve efficiency

5. Provide and develop training, standards and guidelines of CWF best practices to managers

6. Support the development of Data Driven Operation Model for contingent workforce Talent Acquisition and Talent Management.

Requirements

1. A minimum of 3-5 years of experience in financial services industry; preferably in contingent workforce programme, project and management

2. Strong stakeholder management and oral/written communication skills with ability build relationships with leaders across the business.

3. Strong project management skills with a sense of urgency.

4. Intermediate to Expert level user of Microsoft Excel and Powerpoint

EA License No. 01C4394 • RCB No. 200007268E • Lim Jia Jie EA Registration No. R22108969

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Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Position: Administrative Officer

Overview:We are seeking a dedicated Finance and Administrative Officer to manage our financial operations and support our team during a crucial phase of international expansion. This role is vital for ensuring the smooth execution of our financial processes and administrative tasks.

Key Responsibilities:

Financial Management:

• Oversee daily financial operations, including bookkeeping, accounts payable, and accounts receivable.
• Manage payroll processing to ensure timely and accurate payments.
• Ensure compliance with local accounting standards and tax regulations.
• Handle income tax filings for both employees and the company, ensuring adherence to local tax laws.
• Process reimbursements efficiently and accurately.
• Conduct regular financial audits and implement necessary improvements.

Administrative Support:

• Provide direct administrative support to the CEO, including scheduling meetings, managing correspondence, and coordinating travel arrangements.
• Act as a liaison between the CEO and other departments to ensure smooth communication and timely task execution.

HR Operations:

• Manage all administrative aspects of HR, including payroll processing, benefits administration, and compliance with local employment laws.
• Assist with the relocation of international employees, ensuring a smooth transition and integration into the company and local culture.

Qualifications:

• Finance and Accounting Experience: Relevant experience in the field is preferred.
• Skills: Strong organizational and problem-solving abilities, excellent communication, and interpersonal skills suitable for a multicultural environment.
• Adaptability: High ethical standards and the ability to thrive in a dynamic business environment.
• Language Proficiency: Fluent in English and Chinese to ensure effective communication with our diverse team.

What We Offer:

• Competitive Remuneration: Attractive salary and benefits based on your skills and experience.
• Work-Life Balance: Regular working hours with a 5-day workweek.
• Health Benefits: Comprehensive medical coverage.
• Workplace Perks: Enjoy office celebrations, gifts, and daily refreshments.

Primary criteria include

- Has 8-12 Years overall Sales experience with minimum 6 years of Account Acquisition & Account Management (AM) experience selling Enterprise IT Solutions including Strategic Staff Augmentation, Managed Teams & Managed Support/Services to clients in Sinagpore .

- Established strong connections with IT & Engineering Dept of Target Accounts (in BFSI, Telecom, IT/ITES, Hi-Tech Electronics, etc), had meaningful technical sales conversations with IT Heads, Engineering Heads, DevOps Heads, PMOs, GCC local Champions and can work to find a suitable solution to the Customer problems.

- Started his/her career as an Engineer; moved up the ladder to Project Manager / Consultant and now working in a business role will be ideal.

- Proven track record of developing at least a couple of US$ 0.5 Mn/annum major accounts

from scratch in a couple of years.

What You'll Do:

● Develop & Implement Business Plans for target segments / offerings in Sinagpore

Market to achieve set annual revenue goals.

● Be a successful hunter in targeting & acquiring assigned No. of Enterprise Customers quarter after quarter in Sinagpore .

● Participate in design of client centric offerings for Enterprises. Operational Delivery

excellence offerings from COEs like Atlassian, AWS, Monday.com, Cloud, DevOps &

Digital Services.

● Work closely with Business Unit Head to develop an Account roadmap to Million US

dollars and execute a business development strategy for identified Enterprise accounts

● Discover Opportunities working closely with customers or source RFPs from the market.

Lead timely submission of quality RFP working closely with internal cross

functional teams.

● Navigate various influencers & decision makers within the account and nurture strong

relationships across client organizations. Connecting and engaging with the C-level

Management will be a crucial competence. Develop & grow multiple engagements within

Various groups & divisions of large accounts for business expansion.

● Learn and maintain in-depth knowledge of industry trends and competition.

● Work effectively with Pre-Sales, Architects and Delivery teams during pre-contract &

post contract cycle to effectively engage & penetrate into an account.

● Identify and develop strategic alignment with key third party influencers

● Work closely with Marketing and Sales resources to create and manage the pipeline of

new business in both existing customers and prospects.

What We Are Looking For:

● Must have 6 years of experience in major Account Management in IT Services Sales to

Enterprises in Sinagpore .

● Independently handled and groomed large accounts with average deal size of half a Million

Plus per account of IT Services Business; preferably a multiple engagements within an

account adding upto 0.5 Million$+.

● Strong experience in sourcing and leading RFPs for IT Services is a must.

● Should have past selling experience in the following industries (IT/ITES, BFSI, Telecom, Healthcare, Pharma, etc)

● Successful track record in SaaS / IT Services sales going through rapid

growth during the expansion phase.

● Confidence and ability to engage with C- Level executives or equivalent at large

enterprises

● Experience in selling Enterprise Work Management Services & Solutions in the area of DevOps, Atlassian Domain, Customer Service etc. is a must.

● Excellent verbal and written communication skills

● Comfortable working in a fast-paced dynamic environment

● Ability to get involved in complex scenarios and work directly with prospects, customers

& cross functional teams.

Strong BD experience in IT sales is a must

We are seeking an experienced Network Consulting Engineer to lead the deployment of a sophisticated network infrastructure for a high-profile client. The ideal candidate will bring a blend of technical prowess, hands-on experience, and project management acumen to drive the successful design, implementation, and maintenance of a highly available network environment

Key Responsibilities:

• Technical Expertise: Apply your extensive knowledge in routing and switching to architect and sustain an efficient network that meets the high-availability requirements. Leverage your in-depth understanding of multicast networking to effectively distribute content. Prior experience with multicast deployment will be a significant advantage.

• Design and Documentation: Craft meticulous Low-Level Design (LLD) documents with detailed technical specifications and configurations. Produce precise cabling schematics for the network's physical infrastructure. Devise a thorough network migration strategy to ensure a seamless transition with minimal downtime, and establish a well-planned network staging process.

• Configuration and Deployment: Execute hands-on configuration of network switches, fine-tuning them to the client's specific needs. Oversee the physical installation and setup of networking equipment. Engage in rigorous testing to confirm network functionality and performance align with established standards.

• Migration Support: Coordinate migration efforts to minimize operational impact and swiftly resolve any emergent issues. Provide expert-level technical support and problem-solving throughout the migration phase and beyond.

• Post-Deployment: Deliver ongoing support post-deployment to oversee network performance, make necessary adjustments, and continuously optimize network health. Train and equip the IT staff with the knowledge to manage and troubleshoot the network infrastructure effectively.

Qualifications:

• Proven experience in network design and deployment, preferably in high-stakes environments like casinos or similar industries.

• Strong background in routing, switching, and multicast networking technologies.

• Demonstrated ability to create comprehensive technical documentation and migration plans.

• Skilled in hands-on configuration, testing, and troubleshooting of complex networks.

• Excellent coordination and project management skills.

• Ability to provide training and post-deployment support.

• Relevant certifications (e.g., CCNP, CCIE) are a plus.

The Opportunity

• Adecco is partnering with a leading bank to look for a Contingent Workforce (CWF) Programme Specialist
• Focus: Support contingent workforce transaction monitoring and lifecycle management
• Starts off as a 9 months contract
• Location: East

The Talent

• A minimum of 3-5 years of experience in financial services industry; preferably in contingent workforce programme, project and management
• Strong stakeholder management and oral/written communication skills with ability build relationships with leaders across the business.
• Strong project management skills with a sense of urgency.
• Intermediate to Expert level user of Microsoft Excel and Powerpoint

The Job

• Support contingent workforce transaction monitoring and lifecycle management
• Support the Contingent workforce governance framework.
• Support the management of policies and guidelines for vendor management including vendor performance scorecard implementation and assessment
• Review and enhance current processes and tools to support stakeholders for new and existing engagements to improve efficiency
• Provide and develop training, standards and guidelines of CWF best practices to managers
• Support the development of Data Driven Operation Model for contingent workforce Talent Acquisition and Talent Management.

Next Step

• Please email your resume to [email protected] with the header 'Apply CWF Specialist'

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Manage office operations in general.

Asset and facility management.

Manage schedules and deadlines.

Working with the accounting and management teams to set budgets, monitor spending, and process payroll and other expenses.

Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.

Organize and coordinate office events and meetings.

Maintain organized records of all contracts and related documentation.

Assist in the recruitment process, including scheduling interviews and onboarding new employees.

Maintain employee records and handle HR-related inquiries.

Coordinate employee benefits and assist with payroll administration.

Perform any other ad-hoc duties assigned as and when necessary.

Job Responsibilities:

· Undertaking office administration and petty cash functions.

· Ensuring all sales & purchases invoices are kept up-to-date and maintained promptly and accurately.

· Processing customer orders and generating invoices for fulfillment purposes.

· Managing and processing claims and reimbursements by internal staff and external vendors.

· Assisting in warehouse control and purchasing functions

· Being responsible for accounts receivable and receipts updating and ensuring collection to be up-to-date.

· Coordinating with the other factory as a team in ensuring overall Admin/Operation support to the companies in the most efficient manner.

· To perform any ad-hoc duties as assigned by the management

Job Qualifications:

· Growth Mindset

· Possessing at least a Diploma

· Knowledge of accounting software, inventory software and Microsoft Excel will be an added advantage.

· Highly organized with good communication and interpersonal skills

· A self-starter with good analytical and problem-solving skill.

Job Description

Role & Responsibilities

1. Liaising and coordinating with workers/supervisors and/or other relevant party on foreign workers related matters
2. Assist in updating and maintaining employees' personal records
3. Responsible to administer employee payroll, leave, attendance and claims
4. Assist in all new application of work passes including renewal and cancellation work passes matters.
5. Assist in updating all training records and monitoring all training progress
6. Assist in preparation of employment contracts
7. Ad-hoc related duties as assigned by HR Department.

Job Requirements

1. Proficiency with Microsoft office ( Eg. Microsoft excel and words)
2. Minimum with Diploma in Human Resource or equivalent related qualification.
3. With at least 1-2 years of human resources and administration related experience.
4. Candidate with construction related industry is preferred and training will be provided.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Government sector, training provided
• 6-month contract, subject to renewal
• Up to $3,300 per month
• One north MRT
• Mon - Fri, office hours

Responsibilities:

• Manning Access Card Service Desk, to assist with all access card issuance and returns for New Hires.
• Assisting with Robotic Programming Automation project for staff access card programming.
• Manning of shared mailbox and responding to service requests and workflows relevant to facilitate issuance and return of access passes
• Upkeeping records/audit trail and tracking all access pass issuances/returns
• Any other ad-hoc general administration duties

Requirements:

• Singaporeans only.
• Possesses a Diploma with experience in RPA programming, familiarity with access control guidelines and automatic processes are a bonus.
• Ability to be resourceful and proactive when issues arise.

Interested candidates may apply via email to [email protected] (indicating Job ID J46990 for faster processing). All job applications will be processed with strict confidence and only shortlisted candidates will be contacted.

Goh Yi Min, Mai - R22104617
ScienTec Consulting Pte Ltd - 11C5781

Primary objectives of the position:

• Responsible for the complete management of premises, as well as planning and implementing effective support strategies that meet the demands of the studio to enable a high performing culture.
• Provide administration support to the Singapore studio Principal and Leadership group, and timely, professional, and responsive customer service to all Hassell staff and clients with consistent high-quality outputs.

      Key Activities:

• Day to day management of operations and ensuring a collaborative team approach with excellent communication and customer service skills.
• Manage the day to day functioning of the studio premises and various facilities.
• Oversee the coordination of internal studio events / functions / catering requirements, with other Business Support staff and the Culture Collective group.
• Support with travel and accommodation bookings for Hassell personnel through relevant suppliers as required.
• Assist the Business Development team where necessary on proposals and awards submissions.
• Manages studio operating expenses with support sought from local Studio Accountant including approval of purchase orders for studio expenditure (i.e. non-project related).
• Completion of relevant elements for inclusion in the Regional Report which includes operational, project and non-project issues for the studio with input from Practice Leaders and business functions.
• Chairs weekly leadership meeting and ensure actions are undertaken as required.
• Assists the Managing Principal on studio tenancy issues including lease renewal, negotiations, security and any other tenancy requirements.
• Support Professional Practice to ensure monthly reports are undertaken for all projects in the studio, by ensuring all reports have been submitted to Practice Leaders for review and action as applicable.

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

• Manage and oversee the administrative staff, including recruitment, training, and performance management.
• Manage budgets for the administrative functions of the company, including office supplies and equipment.
• Ensure that all administrative tasks, such as data entry, filing, and correspondence, are completed accurately and efficiently.
• Coordinate and manage office events and meetings.
• Maintain and update company databases and records.
• Implement and maintain health and safety procedures in the office.

Job Description

• Industry/ Organization Type: Spa
• Position Title: Administration Executive/ Office Manager
• Working Location: Ubi
• Working Hours: Monday to Friday (9 am to 7 pm)
• Salary Package: Up to $3000 + Staff Discounts
• Duration: Permanent Role

Key Responsibilities

• Organise and coordinate administration duties and office procedures.
• Schedule meetings and appointments for the CEO.
• Verify suppliers’ invoices and issue payments on time.
• Monthly filing of invoices and bank statements.
• Process staff’s payroll and commission payout.
• Inventory tracking for products and supplies to ensure stocks are sufficient and replenished in all outlets.
• Handle negotiation, sourcing for suppliers and vendor evaluation.
• Maintenance and upkeep of office premises and equipment.
• Other ad-hoc tasks assigned.

APPLY NOW!!!

• Diploma or Degree in administration, business
• Minimum 5 years of relevant working experience

Kindly apply through ANY of the following methods:

• Submit your application by clicking the APPLY button;
• Email your resume to Job(at)anradus.com.sg. Please indicate #67746 on the email subject.

Anradus Application Policy: We value each application and ensure every resume is reviewed. Our process is efficient, typically concluding within 3 working days. If you do not receive communication from us within this timeframe, it's likely that your application has not been shortlisted by our client. In such cases, we recommend continuing your job search to maximize your opportunities.

Anradus Pte Ltd | EA License No. 20C0161 | Adelin Chong | EA Reg No.: R1875641

Our client is a global MNC in the Chemical industry. Due to business needs, they are now recruiting a Sales and Administration Coordinator to be part of their Administrative Team for ongoing transformation projects. They are located in the West - easily accessible.

Duties of Sales and Administration Coordinator:

• Prepare quotations, process sales orders, and manage customer accounts.
• Address customer inquiries and complaints, and provide after-sales support.
• Work with internal departments to ensure timely delivery of products and services.
• Maintain accurate sales records, generate reports, and document transactions.
• Perform general administrative duties such as filing, data entry, and managing correspondence.

Requirements:

• Relevant experience

Interested candidates who wish to apply for the advertised position, please click APPLY NOW or email an updated copy of your resume/cv.

We regret that only shortlisted candidate will be notified

• Email Address: [email protected]
• EA License No: 19C9682
• EA Personnel No: R2199158
• EA Personnel Name: Soo Wei De

Company: Vessel Owner Company

Location: City (Near Tanjong Pagar / Downtown MRT Station)

Position: Manager / Assistant Manager (General Affairs) (Job ID: 19202)

Job Description:

Our client is a Japanese Ship Owner company. They are looking for a Manager / Assistant Manager (GA & Admin) to join their highly dynamic team! This role is responsible for enhancing overall support and services to all employees and group companies for the employee satisfaction. This role reports to the Assistant General Manager.

Duties and Responsibilities

1. General Administration Responsibilities
• Manage office operations in general
• Oversee business travel arrangement and hotel bookings
• Enhance the productivity of Administration workflow (Digitization)
• Contract and vendor management, (i.e. Vehicle leases, contract driver, service apartment, etc.).
• Act as the office's tenant in managing the tenancy agreement, sublease and rental arrangement with the group companies.
• Asset management (ex. Office facilities, furniture, corporate mobile phone, etc.)

2. Group Service Provider / Facility Management
• Managing the general operation of shared office, reception, meeting rooms, lounge and common area.
• Corresponding with the building management office (Incl. season parking renewal) and vendors (i.e. Contractor, furniture manufacturer, etc.)
• Plan, Organize and Coordination of group company events. (i.e. year-end parties, functions, town-hall meetings, receptions, etc).
• Group servicing arrangements/Contract management with 3rd parties, and vendors. (i.e. Copier, Airline, etc.)
• Facility management, which includes managing in-house office cleaners and outsourcing contractors (i.e. cleaners, receptionist, pantry vendors and any other maintenance vendors).
• Manage and attend the Group's Annual Building Power Shut Down, Fire Evacuation Drill, and other security and safety events. (Required to work on weekends for Annual Power Shut Down)
• Take the lead in organizing, re-design the layout and coordination of office renovation.
• Perform any other ad-hoc duties assigned as and when necessary.

Job Requirements:

- 5-8 years’ experience in Administrative / General Affairs management.
- Experience in improving work efficiency with digital systems, software, or SaaS services is preferred.
- Familiar with Company acts and other regulations which are applicable in Singapore.

Interested applicants please send your resume to [email protected] with email subject header "Job Application for Manager / Assistant Manager (General Affairs) (Job ID: 19202)".

We regret that only shortlisted candidates will be notified. Other applications will be updated to our database for future job opportunities.

By submitting any resumes or applications to Pasona Singapore Pte. Ltd., you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration.

Effective from 1 October 2020 under the new Employment Agencies (EAs) Licence Conditions,

EAs will be required to collect the personal data (e.g. NRIC number number for overseas candidates) of applicants referred to employers for permanent or contract job positions of at least six months with a fixed monthly salary of S$3,300 and above.

PDPA requirements on collection, use, and disclosure of personal data would not be applicable to EAs that are collecting such information as it is a regulatory requirement by Ministry of Manpower.

Please find Privacy Policy Agreement from the below link.

https://www.pasona.com.sg/privacy.html

Irfan Harith Bin Ismail

EA Registration No: R22107184

Pasona Singapore Pte. Ltd.

1 Finlayson Green, ＃09-02, Singapore 049246

Direct: +65 6239-4221 | General: +65 6732-6933 | Fax: +65 6733-2761

Email: [email protected]

URL: www.pasona.com.sg

EA License No: 90C4069

Hours: Mon to Thur (8.30am to 5.45pm) and Fri (8.30am to 5.15pm)

Salary: S$3200 - S$4800

Location: Nanyang Link

Duration: 6 months contract (convertible / extendable)

Provides effective administration of research grant call applications and management of awarded grants

• Assumes the role as SAP Concur reviewer and first-level approver and work with the Finance department to provide the fastest and smoothest approver flow.
• Communication of Research Information
• Creates weekly research e-newsletter to communicate information on internal and external grant calls to faculty and research staff members.
• Develops content for the school’s website for research grants, projects and achievements.
• Develops Research-related publications (Research Brochures /Pamphlets)
• Assists with the organisation of the monthly Speaker Series (Research Talks).

Monitoring Research Budgets and Assets

• Monitor budgets and expenditures relating to research grants
• Monitor deadlines for the submission of expenditure reports as well as progress and final reports

Requirements:

• Bachelor's degree from a recognised university
• Proven administrative skills including the ability to handle data with accuracy.
• Excellent reporting with some finance working knowledge would be essential.
• Preferably 2 to 3 years of relevant work experience. Prior working experience in an academic institution will be an advantage.
• Sound interpersonal, communication and analytical skills.
• Strong organisational and problem-solving skills.
• Competency in Microsoft Office applications (Excel, PowerPoint, word).
• Ability to do content management and creation of information on research (Website, social media and newsletters)
• Positive attitude with a strong desire to learn new skillsets.

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PERSOLKELLY Singapore Pte Ltd • RCB No. 200007268E • EA License No. 01C4394• Reg. R1879595 Juliana Lin Yuzhen

Job Title: Sales / Administration Executive

Job Description:

We are looking for a motivated and organized Sales / Administration Executive to join our team. This role combines administrative responsibilities with sales support functions, ensuring smooth operations and excellent client service.

Key Responsibilities:

1. *Administrative Work:*

- Schedule and manage appointments efficiently.

- Oversee consultations, follow-ups, and related activities.

- Arrange transportation for clients.

- Update and manage relevant forms and documents.

2. *Sales Support:*

- Assist in promoting and explaining our services to potential clients.

- Identify client needs and offer tailored solutions.

- Follow up on sales leads and inquiries promptly.

- Support the sales team in achieving targets and goals.

3. *Client Relationship Management:*

- Build and maintain close relationships with clients.

- Regularly check in on clients' progress and satisfaction.

- Provide personalized support to ensure client satisfaction.

4. *Updating and Communication:*

- Maintain and update the team calendar.

- Manage and update group chat to ensure effective communication.

5. *Documentation and Reporting:*

- Process and verify financial documents.

- Ensure the validity of all necessary documents.

- Prepare and manage summaries and reports.

- Handle all necessary authorizations and approvals.

- Prepare clients for their first consultation or meeting by ensuring all necessary documents are ready.

Qualifications:

- Experience in sales support and administration.

- Strong organizational and multitasking skills.

- Excellent communication and interpersonal abilities.

- Demonstrated ability to meet and exceed sales targets.

- Proficiency in MS Office and scheduling software.

- Ability to work independently and as part of a team.

- Strong problem-solving skills and attention to detail.

Application Process:

If you are passionate about providing exceptional sales support and administrative services, we would love to hear from you. Please send your resume and a cover letter detailing your relevant experience to [email protected]

ADMINISTRATION EXECUTIVE (OPERATION)

Office Management (Administration & Office Support)

Full time

Responsibilities and Duties:

Facilities Management

• General administration of all CAFÉ management.
• Coordinate activities concerned with operation, repair, maintenance and construction of facilities, equipment to minimise interruption and improve efficiency.
• Check for compliance of all safety equipment, work methods and procedures.
• Control and supervise all works carried out by staff and service contractors including the conduct of spot checks/roll calls.
• Oversea outsource maintenance team performance in accordance with contractual work scope and timeline completion.
• Monitor of KPIs to ensure compliance with performance frameworks for all staff and related vendors etc.
• Ensure effective communication within team and internal /external stakeholders’ users to achieve their assigned KPIs.
• Conduct regular inspections on facilities and equipment to determine the need for repairs or renovation, and to audit vendor performance;
• Conduct regular inspections on cleanliness and delivery of services to ensure timely, accurate and quality service

Vendor Management Role

• Manage security service
• Manage and evaluate the performance for third party service providers in delivering their contracted services
• Develop service requirement and standards for tendering or procuring of Facilities Management Services
• Work closely with service providers to implement and monitor strategies to overcome audit findings and service gaps
• Review reports and billing documents

Project Management Role

• Plan, execute and coordinate projects
• Prepare and manage project schedule to ensure project completion within scope and on time

Job Requirements:

· Degree with minimum 1-2 years’ experience in project management/ operations support, preferably from F&B industry

· Proficient in workplace safety and health, and fire safety

· Good communication and interpersonal skills

· Good analysis and problem-solving skills

· Proficient with Microsoft Office applications

· A team player with initiative and excellent service attitude

· Ability to multi-task and work independently in a fast-paced environment