1.Targets
- Handle and support the accounting and finance functions within the South East Asia Sales Company
- Support the South East Asia Sales Company's financial reporting functions.
- Support the planning and management of the South East Asia Sales Company in cooperation with both local and regional management.
2. Tasks
2.1 Strategic tasks
2.1.1 Strategic position
(external orientation)
- Handle the Company's financial activities including:
- prepare and update cash forecasts
- monitor bank / cash balances
- liaise with the company's bankers
- prepare cheques, telegraphic transfers and other payments
- prepare monthly bank reconciliations
- maintain cashbook
- maintain petty cash
2.2 Operative tasks
- Finance and Accounting
- Support weekly Sales Report, monthly / quarterly and annual Financial Reports for internal and group reporting purposes. This includes making recommendations for improving and reporting structure as well as ensuring the accuracy and timeliness of all reports.
- Support the month-end and year-end closing
- Accounts Receivable / Credit Control including:
- set-up and maintain credit files for all customers with credit payment terms
- prepare monthly customer account statements
- prepare aging analysis every two weeks and at the end of each month
- monitor and follow up of all long outstanding balances
- Support the Company's Stock positions including:
- implement appropriate controls
- prepare monthly stock reports including lists of slow/ non-moving stocks
- Fixed Asset Management including:
- maintain fixed asset register
- maintain control lists / analysis of fixed assets additions and disposals
- match fixed assets register with physical assets
- General Accounting including:
- prepare and input of payment / receipt and journal vouchers
- prepare and input of invoices, debit and credit notes
- prepare general ledger account analysis (e.g. balance sheet items analysis)
- maintain customer and supplier master data in the computer system
- prepare inter-company account reconciliation's on a monthly basis
- Liaise with external advisors such as bankers, auditors, etc.
3. Links
- Co-ordinate with Sales colleagues peer group, Customer support team, SCM
- Position report to SEA Financial Controller and Head of Finance Asia
