Job Descriptions
1. Arranging of flight and hotel booking for the director.
2. Arranging and coordinate any meetings (internal / external)
3. Entertainment control and follow up for management and Office Administration team.
4. Car booking for the Director.
5. Manage administration tasks
6. Completing and filing confirmation statements, annual accounts, and tax returns
7. Maintaining company registers and records
8. Signing contracts and documents of behalf of directors
9. Overseeing payroll
10. Attends a variety of meetings and take minutes; prepares and sends notices of meetings; collects and compiles information for meetings and projects; prepares agenda items; prepares and distributes minutes.
11. Coordinates communications between the Director and other District staff and the public; schedules appointments, meetings, and conferences.
12. Maintains a variety of complex records, logs, lists, and files including materials of a confidential nature;
13. maintains confidentiality of records and information.
14. Checks records, reports and other data, and materials for accuracy, completeness, and compliance with established standards.
15. Support in the implementation of corporate policies, procedures, and implementation;
16. Act as a point of contact between the organization and Directors and family.
17. Support in the implementation of corporate policies, procedures, and implementation;
18. Assist in planning and organizing company events, workshops, or conferences;
19. Maintain a tidy and efficient office environment by ordering supplies, keeping inventory, and managing office equipment;
20. Basic bookkeeping tasks, such as processing expenses, invoices, petty cash and reimbursements;
Job Requirements
1. Min. qualification of Local Diploma or equivalent
2. Proficient in Microsoft Office
3. Efficient, highly self-motivated and possess good initiative
4. Excellent verbal and written English
5. Good organizational and interpersonal skills
6. Be resourceful and result oriented
7. Be highly flexible to handle multi-task and to work independently or within a team
8. Relationship building to liaise within all levels of management and staff
9. Ability to maintain a high level of confidentiality
10. Strong attention to detail and ability to prioritize
