Job Description
1) Regulatory & Corporate Compliance:
- Prepare and ensure all import-export clearance instructions are issued to the Company’s Third-Party Logistics (3PL) Providers in a timely and accurate manner
- Oversee performance of 3PL’s to ensure agreed service level is maintained and resolve or escalate any performance issues to support management.
- Responsible for identifying and/or validating Export Control Classification Number (ECCN) for all export or re-export materials as requested or upon receipt at 3PL provider via Material Receipt OS&D (Overage, Shortage and Damage).
- Ensure that safe and good environmental practices are promoted on a continual basis.
- Maintain good housekeeping in areas of responsibility and ensure all materials are stored and moved around site safely and in compliance with Company policies.
- Actively contribute to continuous improvement of Company’s Logistics and Customs processes and policies.
- Administer and maintain customs and other relevant documentation to ensure all statutory regulations are adhered to in the movement and reporting of materials.
- Populate, maintain export compliance classification archive capturing HTSUS / Schedule (Harmonised Tariff).
- Schedule of the US, B/ECCN/License/License (Schedule B – Export Control Classification Number) exceptions, etc., for future catalogue inclusion by material master number.
- Assist with export control documentation as it relates to Purchaser and Supplier Certification requirements.
2) Operations:
- Maintain rig shipping profiles (RSP) in partnership with assigned freight forwarder
- Ensure all material and packing reports are prepared and reviewed in a timely manner to meet designated shipping schedules.
- Monitor shipments at docks, airport, or other location when necessary to ensure timely arrival / delivery
- Create, issue and receipt Transport Orders within Company ERP system.
- Obtain quotes for domestic and international air and sea freight estimates.
- Coordinate booking for air, sea, and land cargo and ensure movement of materials is done in a safe, efficient, and timely manner in accordance with Company’s Standard Operating Procedure and the contracts and agreements in place with the respective rig clients.
- Manage and maintain regional warehousing and storage of company stock, ensuring all materials are stored in such a way as to prevent damage or deterioration in accordance with company policies and procedures and industry standards.
- Action request for identification details on materials (photos, serial numbers etc) as requested.
- Manage backloads from regions rigs and ensure these are actioned in a timely manner (with assistance from Supply Chain personnel as required) and actioned on Company ERP system as required.
- Expedite and coordinate emergency or rig down orders from seller to packer and/or port of export.
- Verify and check commercial invoices, BOL, AWB, export and entry documentation.
- Verify all customs import entries against clearance instructions and confirm customs status and commodity codes for all international items with vendor.
- Identify, document, and follow up on Shortage and Damage of materials.
- Arrange permission and execute to scrap items in line with company policy.
- Provide management and statutory reports as requested.
- Perform other duties, complete additional tasks, and support ad hoc projects as required.
3) Storage facilities:
- Conduct stock checks on material held in Company storage facilities.
- Support Supply Chain colleagues with audit and inventory stock takes.
- Manage and maintain regional warehousing and storage of company stock, ensuring all materials are stored in such a way as to prevent damage or deterioration in accordance with company policies and procedures and industry standards.
4) Emergency Response:
- Understands and is competent to carry out responsibilities as described in the emergency response procedure.
- Comply with and contribute to office emergency response procedures.
5) Personnel & Training:
- Take personal responsibility for own continued professional development and undertake any training as required.
- Responsible for ensuring own certificates if required for trade or position are kept valid and current.
- Familiarise with QHSE procedure to understand the responsibilities assigned to your position and comply with the same.
Job Specification
- High School Maths and English or equivalent
- Associate Degree in Supply Chain Management or similar discipline or equivalent experience at Company’s discretion
- IATA Dangerous Goods by Air
- IMDG Dangerous Goods by Sea
- Competent MS Office, particularly Excel
- Strong communication skills both verbal and written.
- Experience in a similar role in logistics within the oil and gas, offshore, shipping, or related industry.
- Fluent in English (verbal and written) with the ability to work with internal onshore teams and offshore personnel.
- Strong communication skills both verbal and written.
- Functional knowledge of an ERP logistics systems.
- Working knowledge with freight and logistics related systems.
- Excellent analytical skill, cost conscious, disciplined and organized.
