Key Responsibilities:
• Maintaining contractual opportunities in partnership with Commercial teams.
• Assisting in the formulation of contract policies to improve efficiencies.
• Identifying compliance and procurement challenges at the Central and Local government levels
• Creating procedures, methods, and operating practices; and developing performance standards for a variety of programs
• Support the commercial teams with their bid process by reviewing RFPs and enabling contract compliance
• Assist in drafting and managing accurate and organized corporate documentation and records of regional companies, including filing required entity reports, resolutions, and other governance documents.
• Interpret and include federal regulations/clauses in all contracts and subcontracts as necessary before contract execution. Manage, oversee and monitor compliance across multiple business functions to ensure adherence to DBE, ACDBE and SMWBE small business participation goals per contractual obligations.
• Review leases and contracts to determine insurance requirements and act as department liaison to insurance broker on behalf of Chief Financial Officer to resolve insurance issues, claims, and maintain proper insurance coverage for multiple lounge locations.
• Obtain DBA & Foreign Entity business licenses as directed.
• Handle non-complex modifications of contracts.
• Work with Group Legal to provide guidance and direction resolving contractual or non-compliance issues across multiple business functions.
• Assist in litigation support work such as discovery requests, subpoena request and document productions.
• Work with others within the organization to develop, implement, and maintain systems to optimize the legal and compliance department functions and processes.
• Provide commercial teams with initial contract reviews and completion of agreements based on Collinson standard template NDAs, SOWs, LOIs, and contract amendments.
• Identify, research and escalate legal issues to Group Legal for resolution as appropriate.
• Support Group Legal in development of contract templates and playbooks including training to the sales and delivery teams on proper use.
• Provide additional support on various Group Legal and Compliance Department projects.
• Maintaining records and documentation
• Research to assess regulatory and reputational risks to the organization.
• Prepare, draft, edit and maintain compliance-related documents, including investigative files and reports, agendas, corporate compliance policies.
• Respond to questions relating to internal audits; Perform follow-up audits as required to assess improvement on previous non-compliant findings.
Knowledge, skills, and experience:
• Should have 5-7 years’ experience in contract management paralegal, or a Compliance Specialist.
• Superior organisational and project management skills and attention to detail.
• Self-starter who takes ownership and enjoys working across departments.
• Possess a high degree of integrity and the ability to maintain the strictest level of confidentiality.
• Proficient in MS Suite
• Strong written and verbal communication skills, including the ability to communicate basic legal concepts effectively across the organisation to achieve project objectives.
• Understanding of data privacy and security concerns/regulations in APAC
• Ability to develop close working relationships and work collaboratively with internal customers.
• Able to effectively multi-task, re-prioritize and work independently to meet deadlines and drive agreements to conclusion in compliance with corporate standards, while remaining calm under pressure.
• Ability to strike a prudent, business-friendly and collaborative balance between effective risk identification, counselling and maintenance of corporate standards with business objectives.
• Negotiation of non-key contracts (non-supervised)
• Training for internal stakeholders
• Negotiation with clients on lower commercial risk deals
