Job Summary
The incumbent will support the Human Resources Manager in the management of personnel and facility related matters. As a HR and Facilities representative, you would need to be able to coordinate and communicate with all levels of staff to ensure the delivery of HR initiatives and activities. Facilities duties include activities regards to the management of office renovation, furniture, and equipment and to ensure a high quality, comfortable, safe and efficient working environment for all staff.
Job Responsibilities
Human Resource
· Support the HR team on recruitment needs like posting of job advertisement and selection of candidates
· Travel arrangement for flight, accommodation, transport, VISA, Business Travel insurance claims.
· Assist and coordinate the stationery and sundries purchases.
· Assist with the distribution of Covid test kits & office stationery.
· Set up new hire work station and stationery.
Facility Management
· Liaise with our external Fire Safety Manager and CERT team to comply with the SFDC standards, conduct fire safety checks, WICA investigation report, renew license and inspections
· Budget planning, coordination and overseeing the execution of minor renovations
· Ensure all machinery like forklift, crane, air-condition, compressor, lift (cargo and passenger) are well maintained
· Space Management
· Equipment Disposal management
· Building maintenance and coordinate with various vendors on landscape, waste management, pest control and cleaners
· SOLAR system monitoring and generate analysis report
· Setting reminders on the power generator start-up
· Address any form of violation of safety codes within the organization
People Requirements
1. Work experience in Facilities, HR Admin or similar role
2. Familiarity with office equipment and security systems
3. Hands-on experience with an understanding of safety regulations in offices
4. Well-organised
5. Sound judgment and the ability to respond quickly during emergencies
6. Minimum diploma holder in business management or the related field is preferred
7. Minimum 1 year of work experience in facilities, HR Admin
8. Good verbal and written communication skills and inter-personnel skills
9. Self-directed, able to work under minimal supervision and independently.
