Responsibilities
- Managing of business trips (booking flights, transfers, accommodation, etc.)
- Filing and tracking expense reports, processing incoming invoices
- Setting up meetings (booking rooms, scheduling calendar entries, setting up internal/external teleconferences, MS Teams meetings)
- Managing the Public Sector Solutions Outlook mailbox and related team meetings and calendar management
- Support in Event Management (invitations, registrations, reporting)
- Active role as Data Steward (creation and updating of new/current Contacts, Partners and target groups)
- Manage the administration of team's SharePoint and communication sites (SharePoint online/Yammer)
- Updating of team flyers, team lists, organizational charts, and distribution lists
- Planning of office events and team events
- Ordering of access rights for tools, drives via IT ticket
- Working very closely with executive assistants in the department, including holiday covers
- Perform any other position related tasks as required and given by assigned supervisors
Requirement
- Minimum Diploma / Higher NITEC
- Minimum of 1 year of working experience in administration
- Good communication & organizational skills are a must
- Very good time management and ability to handle multiple tasks
- Ambitious and independent
- Client focus, service focused mindset and team spirit
- Recognition of cultural differences
- Very good knowledge of MS Office tools (Outlook, PowerPoint, Excel, Word)
Interested candidates may send their resume and cover letter directly to [email protected] ,stating the position as the subject title in the email.
Hibah Bakhtavar |EA License No. 023423 | Personnel Registration No. R21103109
