Job Description
This incumbent is part of Nanyang Business School Corporate Services - Academic Support team, that primarily supports faculty in research and teaching-related administrative matters. The team seeks to achieve operational excellence in creating a customer-focused, faculty-friendly service centre. This incumbent will be the key liaison for faculty on all administrative matters related to research and teaching activities.
Job Responsibilities
1) Course Support:
- Work closely with program offices and faculty on teaching schedules
- Assist in dissemination of course materials and information on the learning management systems/platforms
- Preparation of course packs
- Scheduling of student consultations
- Support CA and examination invigilation
2) Finance/Procurement
- Ensure all spending are in accordance with NTU policies and guidelines
- Assist in budget planning for faculty-related expenses
- Proper filing and accounting of revenue and expenditure for periodic financial reporting
- Proper and timely processing of expenses claim incurred by faculty
- Assist with purchases in accordance with NTU procurement policies and guidelines
- Conduct due diligence for all procurement, assuring an efficient purchase that balance cost and value
3) Events Management
- Assist in the organization of seminars, workshops, and retreats, including logistical arrangements, budget monitoring, and smooth on-site execution
- Manage the logistics of visits by academics and potential candidates for faculty recruitment
4) Other General Administration:
- Establish SOPs for each area of work and review processes for efficacy
- Provide support to faculty on administrative matters such as claims submissions, requests for approvals, etc.
- Assist with travel arrangements for faculty on official business
- Setup and manages logistics for meetings with internal and external stakeholders
Prepare and coordinate logistical support for meetings
Preparation and editing of presentation slides
Arrange, prepare agenda and refreshments, and write minutes of meetings - Mailing and printing services
- Manage office stationery supplies for faculty
- Proper record keeping and filing
Job Requirements
- Degree or minimally a Diploma in Business Administration, or related field.
- Minimum 5 years’ of working experience in an administrative role.
- Relevant working experience in education sector will be advantageous.
- Strong proficiency in MS Office suite, and online productivity tools.
- Possess a good command of spoken and written English.
- Able to work individually and collaborate with others as a team
- Strong planning, organizational and problem-solving skills
- Independent and possess strong multi-tasking abilities
- Meticulous and attentive to details
