Your Role
We are looking for an experienced Personal Assistant to provide high-level confidential support to the Director by delivering full secretarial and administrative service.
What Will You Do
- To manage Director's calendar, for meetings, events, expense reports, and claims submission.
- To plan and schedule meetings according to Director’s requirements.
- To coordinate internal meeting arrangements for the Director.
- To prepare and compile meeting materials, such as presentation decks, files, reports and other information.
- To follow up with relevant parties to ensure timely submission of materials prior to the meeting.
- To attend meetings or discussions with the Director and record minutes, including person's responsible for the follow-up action points and timeline for completion.
- To follow up with relevant parties and record progress of follow-up action items prior to the next meeting.
- To conserve the Director's time by reading, researching, collecting and analysing information as needed ahead of time.
- To maintain an organized system for tracking, monitoring and prioritising contacts, tasks, and projects for the Director.
- To coordinate key initiatives and projects on behalf of the Director.
- To support the Director in the management of her IT equipment (e.g., laptop, printers and office phone), mobile devices as well personal and corporate software applications.
- To support the EC in planning, organising and executing personal matters.
- To manage sensitive matters with a high level of confidentiality and discretion.
- Be responsive to emails/ text messages/ phone calls, with contact outside normal business hours.
- To perform any other tasks and duties assigned by the Director.
What Do We Want
- At least a Diploma in a relevant field.
- At least 1 year experience in Sales & Marketing.
- Strong written and verbal communication skills.
- Have strong knowledge in MS Word, Excel, and PowerPoint.
- Familiar with Social Media platforms and applications.
- Good interpersonal and communication skills.
