We are searching for a seriously organised Executive Assistant to join our Singapore studio.
...impeccable organisation and strong communication skills?
...looking for a new challenge?
If this sounds like you, read on!
ABOUT US:
• 360+ strong global design agency
• 100% independent
• 25 years young
• 8 studios around the world
Bulletproof is a creative powerhouse run by creatives—a place where liked-minded individuals come together to deliver brilliant ideas. Truly independent, we pride ourselves on shunning convention and getting sh*t done; above all, we march to the beat of our own drum. You don’t need a degree to get a job at Bulletproof: we choose talent over title and seek people with energy, passion and soul.
As a team, we blur the lines between branding, content, digital, film, innovation and packaging; all the while bringing our clients the very best of the best.
At Bulletproof we have three core beliefs:
GREAT IDEAS CHANGE THE WORLD...
We believe in the power of design to influence human behaviour, affect change and pierce conventions.
PEOPLE MAKE THE DIFFERENCE...
That true collaborative spirit creates a compelling, infectious energy that delivers outstanding commercial results.
STAY NAÏVE…
We believe naivety keeps you relentlessly curious, open to possibilities and leads to purer, more interesting and uncharted solutions.
ABOUT THE ROLE:
Your main duties will include:
- Comprehensive support to the Global Chief Operating Officer, Executive Creative Director and, senior team
- Pro-active prioritisation of their workload and meeting schedules
- Extensive diary management and meeting co-ordination
- Significant telephone contact at a senior level, including fielding and directing calls when required
- Extensive use of Outlook to include Inbox management
- Use of LinkedIn to include posting of Bulletproof news and articles
- Timely production of presentation material that is in keeping with brand guidelines, ensuring attention to
- detail and standards are maintained
- Management of meeting agendas, taking notes and circulating the minutes in a timely manner, when
- necessary
- Ensure all meeting actions are followed up and completed
- Management of all travel arrangements: flights, accommodation, tickets, itineraries, and FX
- Co-ordination and submission of credit card paperwork and cash expense claims
- Co-ordination of senior team holidays
- General administrative and clerical duties
You will be required to conduct yourself in a professional manner reflecting the brand values of Bulletproof at
all times. You will report to the senior leadership team at every juncture to manage and meet the expectations of the team. In addition to the duties stated above you may be required to undertake additional duties as necessary to meet the demands of the agency.
Aptitude to role and delivery of all work will be judged against the following criteria:
- The ability to multi-task and reprioritise effectively
- Impeccable organisation and planning skills
- Exceptional decision-making and problem-solving skills
- The ability to work autonomously with minimal supervision
- Excellent attention to detail
- Strong verbal and written communication skills
- Excellent telephone manner
- Proactive, flexible team player with well-developed interpersonal skills
- Confident in dealing with senior individuals
- Able to maintain discretion and confidentiality at all times
- Executive Assistant experience
- Design or creative agency background
- Proficient in Microsoft Office
Competitive benefits package
