Job Highlights
- ATTRACTIVE BENEFITS
- CAREERS GROWTH
Job Description
Accounts Payable Task
- To review all purchase invoices for appropriate documentation and obtain approval from the delegated authorities prior to payment
- To prepare fixed and variable monthly cost forecast payment report two months ahead before all payments are made to ensure sufficient funds in the bank accounts at all times
- To process the three-way P.O. matching invoices by ensuring the purchase order would match with the purchase invoice and the supplier’s delivery note
- To prioritize payment of invoices according to cash discount potential, payment terms and to process online GIRO payments, FAST payments and cheque payments via the OCBC and DBS bank tokens
- Respond to all vendor enquiries
- Reconcile supplier statements if there are any disputes and to correct the discrepancies
- Assist the Finance Manager/ Accounts Manager in the month end closing and the filing of GST on a quarterly basis
- Assist in the monthly preparation and submission of CPF by the 14th for all employee of GATES PCM Construction Ltd
- To maintain the files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices and updating the payment and vendor files with the appropriate file numbers
- To assist the Finance Manager/ Accounts Manager with analysis of company’s financial performance, monitor, project costing and budgetary report matters as needed
- To ensure all records of purchases and payments are accurately update in Synergix software
- To prepare monthly bank reconciliations and maintaining the general ledger in Synergix software on a daily basis
- To handle and prepare all petty cash claims after obtaining approval from the Finance Manager/ Accounts Manager
- Preparing all relevant audit schedules from the general ledger and reports which could be obtained from Synergix software
Accounts Receivable Tasks
- To prepare the monthly cash flow statement which can be obtained from Synergix software and to be emailed to the Finance Manager by the 8th of every month
- To ensure all sales invoices are timely and accurately updated on a daily basis on Synergix software
- To ensure all payments from customers are updated accurately on Synergix software and to prepare the debtors aging report which can be obtained from Synergix and to be emailed to the Finance Manager by the 13th and 30th of every month
- To prepare projects- based (SMRT, Alstom, LTA) Profit and Loss statement which can be obtained from Synergix software once all entries have been updated and these reports have to be emailed to the Finance Manager by the 13th of every month
- To assist the Finance Manager in establishing, reviewing and enhancing the internal control processes that govern the finance department
- To prepare and maintain the Fixed Asset Register for all projects
- To be involved in the full spectrum of closing activities including processing of accruals and period-end journalisation on a monthly basis
