Responsibilities:
- Acting as the first point of contact for employees and other visitors to make them feel welcomed, handling queries via phone, email, and general correspondence with enthusiasm and professionalism.
- Coordinate with the Building management as POC for any issues.
- Managing the receipt and dispatch of deliveries, including daily meal orders, mails, and packages in an efficient and organized manner
- Accepting and managing inventories of office furniture, equipment, stationary & pantry. Stocking up pantry supplies and checking stocks.
- Scheduling and overseeing office, facilities, and IT maintenance and repairs
- Assisting with travel arrangements for regional employees
- Brainstorming and executing creative ideas for various employee engagement events, actively assisting in the planning and organization of the events, including office-wide activities, celebrations
- Contributing proactively on how to improve efficiency in current administrative and logistical processes
- Stocking up pantry
- Overseeing office housekeeping.
- Other ad-hoc duties.
Qualifications:
- 1-2 years in Front Desk/Customer Relations service with some experience in events coordination or planning
- Proficiency in Microsoft Office and G-suite
- Strong customer service and problem-solving skills, with the ability to maintain composure under pressure, and to use judgment in helping to determine the relevant urgency of a request or task
- High degree of budgeting, organization, and time management skills, with a demonstrated ability to work well in a fast-paced environment
- Strong written and verbal communication skills, and great interpersonal skills
- A positive attitude and friendly demeanor, with the ability to effectively build relationships with colleagues
- Strong written and verbal communication skills
