RESPONSIBILITIES:
Facility Management & Compliance
- Manage daily operations such as the management of service requests and liaising with building landlord/ vendors for any facility management tasks (e.g. monthly servicing/change of lights, etc.)
- Liaise with contractors/ vendors on renewal contracts quotations; rectify issues, defects and any concerned areas within the facilities (e.g. office equipment, general office cleaning, pest control, office renovation, travel planning agreement, etc.)
- Ensure appropriate follow up with contractors/ vendors
- Security Access Management including Door Access card control, daily review of surveillance camera & entry pass platform
- Monthly submission of security access report for HRGA Head to review
- Premises Security and yearly check of extinguishers and hose reels
- Yearly update and align new regulations to the SG Branch GA P&P & manual
Office Administration
- Fixed Assets Inventory Control, manage Meeting Room booking system and Management Reporting
- Custodian of all office keys
- Central controlled on Memo Request serial number
- Central contract storage for all contracts signed with external parties
- Arrangement & renewal of corporate car rental and Season Parking
- Review & renew General Office Insurance policies
- Provide solution and to assist in implementation of staff requirement on new equipment, etc.
- Oversea colleague’s requirement, such as Hotel etc
- Maintain SG Branch Staff Listing
- Co-ordinates offsite document storage
- Support yearly orders to HQ in-charge (e.g. Planner and Diary, Lunar New Year Card and Red packets, etc.)
- Support orders for festive occasions, e.g. Mid-Autumn Festival, Christmas
Reception Roles
- Handling of all in/out postage, courier services and distribution of letter/newspaper
- Attending of visitors and prepare drinks
- Housekeeping of reception and meeting areas
- Wine Chiller inventory control
- Staff on/off boarding activities including creation of mantis, set up work desk with stationery, name card printing, broadcast announcement
- PDPA Collection (Vendor/Staff/3rd Party)
- Submission of monthly postage franking report, maintain sufficient fund and supplies
- Bi-monthly order of stationery, printing documents and pantry supplies
- Co-ordinates of any needs of printing for staff (company letterhead/name cards/envelops)
- Filing and verification of invoices/contracts for all orders done (couriers/stationery/printing, etc.)
Staff Welfare
- Support on company events and staff welfare activities such as such as Dinner & Dance, Team Building, webinars, roadshows, ordering of flowers for staff (e.g. baby new born / Wreath), etc.
OTHER ACCOUNTABILITIES:
- Other tasks given by Head of HRGA
REQUIREMENTS:
- Excellent organization skills
- Good communication skills, written and oral as well as inter-personal skills.
- Good team player
[EA License Number] 18C9289 | [Registration Number] R1551292
By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.
Under the revised Employment Agencies License Condition 5(b), employment agencies (EAs) are required to collect the personal data (e.g. NRIC, FIN) of applicants referred to employers for permanent or contract job positions of at least 6 months with a fixed monthly salary of $3,300 and above. PDPA requirements on collection, use and disclosure of personal data are not applicable to EAs that are collecting such information, as it is a regulatory requirement.
https://www.mom.gov.sg/faq/submit-quarterly-referral-and-placement/are-employment-agencies-allowed-to-collect-personal-data
