Provide secretarial support to CEO
· Manage travel bookings, hotel bookings, visa application
· Arrange meetings for business trips, Tele-conferences and meeting venues.
· Manage records of all CEO's credit card expense and reconcile with bank statement
· Preparing meeting materials
· Managing calendar appointments
· Personal matters (IE: CEO's maid visa / insurance application, other family matters)
· All other miscellaneous duties
Human resource duties
· All work pass application & renewal
· Applications for work pass / dependant pass holders to return to Singapore
· Source, view and finalize tenancy agreement for expats.
· Handle handover of accommodation to property agent / landlord upon expiration of tenancy agreement.
· Payroll and claims on QuickHR
· Recruitment and termination (including overseeing handovers)
· Employment contracts
· All other miscellaneous HR duties
Administrative duties
· Review and renewal of corporate contracts with telco companies (Corporate Internet, mobile lines and office lines)
· Road Tax and Car Insurance for Company car, Office Rental contract and office printer machine
· Annual preparation of calendars for client (checking of all calendars + bonds, packing and delivery / mailing)
· Manage pantry and office stationery supplies
· Arranging courier services (local / Fedex/ DHL) and normal mailing (Post office)
· Receiving and sorting through all mails
· Organize annual company trip and year end party for staff
· All other miscellaneous Admin duties
IT support
· Basic IT support to other employees within Singapore and overseas rep office
· Main contact person with external IT support on advance IT issues (Server related), file access and any maintenance for laptops.
· Creation and in charge of all email accounts for office, management of office subscriptions for staff
· Technical Support for all zoom webinars and zoom meetings.
