The Executive Assistant will be working in a dynamic working environment with forward-thinking management. You will be responsible for performing an array of administrative functions requiring confidentiality, initiative and sound decision making for the executive and his team. You will provide high-level administrative support by periodically providing research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, travel arrangements, and scheduling meetings.
Additionally, the ability to interact with staff (at all levels) in a fast paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism is crucial to this role. You should demonstrate experience in developing relationships in a highly-matrixed organization as well as experience in handling the administrative and executive support related tasks with minimal supervision.
You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Minimum of 2 years’ experience in an Executive Administrative role
· Experience in calendar management a must
· Adaptable team player
· Good problem-solving ability
· Strong working experience with Microsoft Word, Excel and PowerPoint, including table creation, mail merges and basic formatting
· Knowledge of general office procedures (e.g. filing, correspondence, scheduling, expenses)
· Effective interpersonal skills and telephone etiquette
· Superior oral and written communication skills
· Tactful and good judgment in confidential situations and proven experience interacting with senior management
Job Description
· Effective calendar management
· Effective and highly accurate meeting scheduling (comfortable in scheduling meetings involving multiple time zones)
· Travel arrangements (both point-to-point and complex)
· Timely and accurate submission of expense claims
· Organize meetings / events
· Office management
· Other ad-hoc duties may be required
The Successful Applicant
· Proactive, willing to go above and beyond
· Flexible in taking up ad-hoc responsibilities
· Strong team player
· Excellent communicator
· Detail-oriented, ensure accuracy of information
· Sound knowledge in Microsoft Office applications (Word, Excel & PowerPoint)
What's on Offer
This is an exciting opportunity for you to work with the top leader, and be part of a team with dynamic culture. A great hybrid business EA/OM position with refreshing market insights to be exposed to every day.
Also refer to our hiring page:
https://career.insignia.vc/position/89
