Your Career
This role will support the VP, GTM & Ecosystems, JAPAC and VP, Cortex JAPAC. The Executive Assistant will be responsible for executive administrative duties, aligning with company priorities and managing executive staff.
Your Impact
- Engage in complex communication and calendar management at the executive level including
- Drive and track executive-level communication activities, such as (but not limited to) - All Hands events, monthly newsletters, Skip-level meetings
- Own communication event calendars for the VP
- Support the preparation of presentations and team communications
- Support staff meetings, recording of minutes, and action items
- Anticipate potential conflicts (i.e., schedule issues, critical meetings, location issues) and raise to address/resolve in advance whenever possible
- Collaborate with cross functional teams on key programs and events, generating business reports on an ad-hoc basis
- Partner to support team well-being activities and events
- Support direct staff of VP on ad-hoc basis as needed
- Coordinate travel arrangements, including flights, transportation, lodging and prepare and submit expense reports
- Organize and assist with online, hybrid and in-person events and large team meetings (e.g., team dinners, leadership off sites, All Hands, and trainings)
- Manage team distribution lists and reporting structure changes on internal systems
- Monitor and review team purchase orders, team expense reports, prior to manager approval (and/or act as proxy approver when needed)
- Support systems, access, location and IT needs for managers and new employees
- Provide project and presentation support as needed
- Responsible for ordering materials, catering, giveaways, and supplies as needed
