Job Responsibilities
Assistant Manager shall report to General Manager/Manager and shall have the responsibility to:
1. As a primary point of contact between the Company and the crewing manager / manning agent ensure that suitably qualified and experienced seafarers are assigned to the managed vessels that meet the requirements of the Company and expectation of the charterer.
2. Manage
- The day-to-day activities of the Seafarer Division activities
- Supervise the activities of the crewing manager / manning agents
- Monitor and review external and internal issues to improve the Company’s safety management system (USMS)
3. Monitor
- Performance of contracted crewing manager / manning agents
- Compliance with SIGTTO, any other officer qualification / experience matrix and international standards
- Performance of assigned seafarers through an effective appraisal system
4. Appoints
- Professional and appropriately qualified, trained, motivated crew to man the vessels under management.
- Liaise with Japan headquarter and other in-house ship managers on seafarer strategy planning for preparation of fleet expansion.
- Work closely with the appropriate managers / superintendents / appointed crew manning manager / agents
- Foster a harmonious environment on board to promote staff continuity
- Ensure that a fair and consistent manning policy is implemented including promotion opportunities.
- Comply with the Company’s safety management system (USMS), and proposing changes when required or indicated.
- Review seafarer qualifications ensuring compliance with all related latest code and regulations.
- Assist the recruitment interview of seafarer.
- Assist recruitment of officer and cadet appointments in liaison with the Technical Fleet Manager / Technical superintendent / Marine superintendent
- Responsible to monitor the vessel schedule and plan for crew change.
- Responsible for the timely preparation of manning budgets (OPEX), projections and provision explanations to management
- Check manning invoice.
- Attend Company's LNG vessels as necessary to foster good working relationships and maintain moral support.
- Reports bi-annually to management providing data on the manning function, crew composition, retention, recruitment, and training programs.
- Maintain seafarers’ records such as appraisals, disciplinary records, medical certificates, drug and alcohol (D&A) results of assigned crews to satisfy the requirements of ISM / STCW and international standards.
- Oversee the function of the appointed manning agents and their sub-contractors.
- Attend regular meetings with manning agents.
- Responsible to arrange Annual manning agent audit.
- Responsible to prepare Annual Seafarer Seminar
- Monitor appraisals and provide in-house guidance / instruction on how to effectively appraise personnel.
- Arrange Pre-boarding Briefing for senior officers on fleet personnel updates and activities
- Monitor industry manning and training standards and report to management on any anticipated changes (benchmarking)
- Administration and reconciliation of all ship-personnel-related personal Injury and medical protection and indemnity (P&I) insurance claims
Qualifications and Experience:
- Minimum bachelor’s degree is preferred
- At least 5 years’ experience in manning function
- A seagoing background and/or extensive background/experience in shore-based shipping Company
- Good computer skills include Microsoft Office, ShipNet, Shipmate
- Knowledge of industry regulations including STCW
- Knowledge of industry related database systems or an ability to be trained as a high-level user.
- Knowledge and understanding of the sea staff recruitment process.
- Occasional travel is required.
