Ops Project Coordinator

As an Ops Project Coordinator, you will report to the Business Unit Head Ops and support Head Ops with daily business operations. You will work with Head Ops to organize and oversee the smooth running of daily operations of the Business Unit. You will also work with Head Ops to support the monitoring of projects in the Business Unit to ensure their successful completion. Prior work experience as an Ops Coordinator or a similar role will be an added advantage. You should possess excellent communication skills and the ability to organize efficiently.

Responsibilities:

• Manage Business Unit operations: The Ops Project Coordinator to assist and oversee the day-to-day operations of various Divisions in the Business Unit to ensure that they meet their performance targets. This includes:

1. Planning, coordinating, and monitoring day-to-day office activities and operations to secure efficiency and compliance to company goals/policies.
2. Budgeting, purchasing, and ensuring efficient workflows to maximize productivity and performance.
3. Reviewing financial information and adjusting operational budgets to promote profitability.
4. Manage project operations: The Ops Project Coordinator to support day-to-day operations of the projects in the Divisions to ensure that projects are completed on time and within budget. This includes:
5. Support the preparation of project budgets.
6. Maintain/monitor the project financials such as budgets and expenses.
7. Support project procurement activities.
8. Provide administrative support as needed.

• Ensure quality control: The Ops Project Coordinator to monitor and maintain the quality of products, services, and operations, where applicable.
• Develop and implement standard operating procedures (SOPs): The Ops Project Coordinator to assist in creating and implementing SOPs to improve the efficiency and effectiveness of processes.
• Conduct periodic operational analysis: The Ops Project Coordinator to assist and perform regular analysis and assessment of operations to identify areas for improvement.
• Manage inventory and supply chain: The Ops Project Coordinator to manage inventory levels, ensuring that supply chain processes are optimized and efficient.
• Facilitate cross-functional communication: The Ops Project Coordinator to collaborate within the Business Unit to ensure that communication is clear and streamlined, to improve the overall efficiency of the organization.
• Develop and maintain performance metrics: The Ops Project Coordinator to assist and establish key performance metrics and track them regularly, to assess operational performance and identify areas for improvement.
• Coordinate strategic initiatives: The Ops Project Coordinator to assist in developing and implementing strategic initiatives, such as new product launches or process improvements.
• Ensure regulatory compliance: The Ops Project Coordinator to maintain an up-to-date understanding of relevant laws and regulations, to ensure thatthe organization is in compliance with all applicable laws and regulations.

Requirements:

• Diplomain Business Administration, Business Management, or a related area.
• Prior experience as an Ops Coordinator or a similar role is advantageous.
• Highly organized and detailed oriented individual.
• Excellent oral and written communication skills.
• Proficiency in Microsoft Office Tools.
• Ability to multitask and handle multi workstreams simultaneously.
• Ability to meet deadlines.
• Ability to work in a team environment.