We are based in Singapore, with it headquarter in China, we are looking for someone who can fit in the role of Administrative Executive. The ideal candidate is the one who can match our criteria as well as fulfill all the roles and responsibilities. The candidate should be providing support to management and help to improve the workplace administration activity on a regular basis to ensure the smooth running of regular activities.
Key Responsibilities / Tasks
1. Organizing and maintaining records, databases and filing systems to ensure easy access to information.
2. Responsible for submitting LC to the banks.
3. Liaising with suppliers, customers, office management etc.
4. Manage company vehicle on renewal of road tax, insurance, maintenance, repair, etc.
5. Manage facility and general office administration (eg. Purchasing stationery, pantry stuff, etc).
6. Solicit and analyze quotations from contractors for maintenance works, repairs and renovations.
7. Prepare monthly expenses reports from petty cash.
8. Manage Company Insurance.
9. Coordinate with staff and arrange their travel arrangements.
10. Responsible for managing and organizing company events.
11. Support reception of visitors, clients, etc.
12. Handle ad-hoc administrative tasks and support as needed in assisting various departments and perform any other duties when assigned by the management.
Key Qualifications / Experience
Minimum Diploma/Degree in Business Administration or equivalent.
Minimum 3 years of relevant experience.
Resourceful, resilient, meticulous, initiative, team player, an eye for detail.
Excellent English and Mandarin in verbal and written communication, to liaise with our HQ in China and Chinese-speaking associates/customers.
Positive “Can Do” attitude and be a team player.
Only Singaporean and PR as we do not have quota for work pass.
