· Ensure all delivery is in accordance with the terms of the purchase orders. Pint and file all purchase orders according to suppliers in alphabetical order in advance.
· Ensure all invoices or delivery orders are checked, posted in the system and record verification of quantity, price, extensions and footings (date received, signature of the receiving officer, etc.).
· Ensure items are delivered to correct destinations - Store or respective Kitchens.
· If there is any partial delivery of goods, retain the purchase order in the file and indicate on delivery slip the PO number and the words “Partial Delivery”; when the final delivery arrives, attach the PO and mark on the delivery slip “final delivery”.
· Ensure all returned items are issued with a “Goods Return Note” (GRN) and acknowledged by both Receiving and Delivery personnel.
· Ensure proper receiving procedures are adhered to at all times:
- Scales used in receiving merchandise are properly tested and regularly adjusted;
- All items are counted and verified individually when received;
- All items received must be checked against standard purchase specification;
- If necessary, consult the Chef or purchasing agents re: item quality and uniformity;
- When weight or count of merchandise delivered is different from invoice, delivery man and receiver must endorse on the correct figure in invoice or delivery receipts;
- Consistent late deliveries are brought to the attention of the Purchasing Department; and
- Merchandise repeatedly delivered of sub-standard quality or short in quantity are brought to attention of Purchasing Department for appropriate follow-up action.
· Perform other Adhoc duties as assigned by the Supervisor.
