About the Role
We are looking for an Administrative Assistant – Mail Room to join our Mailing team to help support the growth of our business in Southeast Asia. Working closely with the Head of IT & Security (Asia) and the Leader - Mail Room Operations, the key responsibilities of the role will be to:
· To provide administrative support to staff member on all matters relating to mailing.
· To maintain mailing processes and data entry for despatches and distribution.
· This role is also the frontline for staff members queries, escalating to the Leader – Mail Room Operations, where required.
Incoming Mail
· Downloading of email and eFax
· Accurate and timely dissemination
· Received and opening of incoming courier and post
· Identify, collate and timely distribution
· Archiving
Outgoing Mail
· Collect all outgoing mail
· Ensure accurate data entry
· Collate all outgoing mail for despatches
· Co-ordinate and print out for courier
· Ensure despatches
The key requirements for this role will include:
· Possessing at least Higher NITEC/"O" Level or equivalent.
· Must be a good team player and be willing to work extra hours if required
· Able to work independently, under pressure and deal tactfully with people at all levels
· Good time management and good organizational skills
· Ability to multi-task and deal with high volumes of work
· Strong attention to detail and the ability to be flexible
· Ability to communicate fluently in English (both written & spoken)
· Minimum 2-4 year(s) experience, preferably in a professional services firm
· Proficient in the use of MS Office – Word, Excel
If you believe your skills and experience are suited to this opportunity, please apply by clicking on the link below.
Only shortlisted candidates will be notified.
