A bit more about you
The ideal candidate will have an extreme attention to detail as well as the ability to multi-task and juggle priorities. Maintain calendars, manage staff meetings and commitments. Organize department communications and key events. Assist direct staff and others in the department as needed. Have program management experience and is hands on with drafting employee communications.
What you'll have
- Manage and book executive travel. Proactively coordinate the pre-planning of trips with various internal functions, including agendas and necessary contacts, information, Adobe marketing materials and other necessary preparations.
- This candidate will also play a lead role in creating and managing offsite meetings, regular all hands meetings, team social events, including team member arrangements such as hotel, transportation, meals, meeting/session coordination.
- Provide support in the preparation for meetings including tracking, monitoring and following the progress of open action items and drafting the agenda.
- Ensure that various administrative tasks are done in an effective and efficient manner, including org chart updates, copying, drafting correspondence, screening phone calls when requested and maintaining executive files as needed.
- Develop and maintain a system that alerts to upcoming deadlines on incoming request or events.
- Handle confidential information in a professional and discreet manner.
- Process and maintain expenses for executive.
- Support special projects, as required
What you'll need to succeed
- Demonstrated ability to handle confidential information appropriately.
- Strong knowledge of MS Suite (Outlook, Word, Excel and PowerPoint) and Visio and ability to learn new technology tools quickly.
- Excellent written and verbal communication skills.
- Project Management skills/ability to prioritize work and balance several work streams at a time.
- Strong interpersonal skills and good judgment.
- Proven ability to work independently to achieve accomplishments.
- Ability to communicate effectively with all levels of employees and outside contacts.
