This is a vital role in our procurement process, ensuring efficient vendor management, order tracking, negotiation, and timely delivery. Your meticulous attention to detail and ability to handle multiple tasks will be essential in maintaining the smooth flow of our purchasing operations.
Responsibilities:
Vendor Research and Evaluation:
- Conduct comprehensive research to identify potential vendors and suppliers.
- Evaluate vendor capabilities, product quality, and pricing to make informed decisions.
- Maintain an updated vendor database with essential information for reference.
Supplier Relationship Management:
- Establish and nurture positive relationships with suppliers, fostering effective communication and collaboration.
- Coordinate with internal teams and departments to understand procurement needs and requirements.
Purchase Order Processing:
- Generate accurate and timely purchase orders, ensuring alignment with company standards and procedures.
- Forward purchase orders to respective suppliers and confirm order acceptance.
Order Tracking and Delivery:
- Monitor and track order progress to ensure on-time delivery.
- Proactively expedite orders and communicate with suppliers to resolve any potential delays.
Database Maintenance:
- Maintain a well-organized database by updating and filing all relevant requisitions, quotations, and purchase orders according to company SOP.
Stock Management:
- Collaborate with front-line teams to assess stock levels and initiate orders as required.
- Balance inventory requirements with budgetary constraints to optimize stock levels.
Reporting and Communication:
- Compile and submit weekly reports to your manager or superior, providing accurate updates on purchased goods and highlighting any issues or concerns.
Continuous Improvement:
- Identify opportunities for process enhancements and contribute to the ongoing improvement of purchasing procedures.
- Actively participate in team discussions and share insights to streamline operations.
Ad Hoc Duties:
- Assist in various other duties as assigned by your supervisor, contributing to the overall success of the purchasing department.
Requirements:
- Minimum diploma or equivalent educational qualification.
- At least 3 years of relevant experience in purchasing.
- Prior experience in the FMCG industry is advantageous.
- Proficiency in Microsoft Office applications.
- Strong organizational skills with a proven ability to solve problems.
- Capable of working independently with excellent communication and interpersonal skills.
- Enthusiastic, positive attitude, and a strong team player.
