About Poeme Labo Pte Ltd:
Poeme Labo Pte Ltd is a passionate startup company dedicated to restoring individuals' smiles and confidence at high-quality and affordable prices. Our mission is to perfect smiles while making clear aligner care accessible to everyone. With the company slogan, "The poetry of perfecting smiles," we are dedicated to transforming lives one smile at a time. We are excited to invite a proactive and versatile Administrative Assistant to join our team and help us make smiles brighter.
Position Overview:
As an Administrative Assistant at Poeme Labo Pte Ltd, you will be at the heart of our operations, ensuring the smooth functioning of our office and contributing to the optimization of our operational processes. Your role will encompass a diverse range of administrative tasks, coordination with external partners, and enhancing the overall operational efficiency of our startup. The ideal candidate is proactive, highly organized, and possesses excellent multitasking skills.
Key Responsibilities:
- Welcome and assist visitors, clients, and employees with a warm and professional demeanor.
- Manage incoming calls, directing them to the appropriate person or department.
- Handle incoming and outgoing mail and packages.
- Ensure a clean and organized office environment.
- Manage inventory and procure office supplies, ensuring availability.
- Oversee office equipment/assets and liaise with service providers when necessary.
- Provide administrative support to various departments, including scheduling meetings, and coordinating calendars.
- Support all administrative issues, including case submission, treatment plan follow-up, and spreadsheet/portal updates.
- Assist in organizing company events, meetings, and workshops.
- Solicit quotations and negotiate prices with vendors
- Maintain records of supplier communications and agreements.
- Liaise with suppliers to ensure timely delivery of materials and services.
- Conduct monthly stock takes to maintain accurate inventory levels.
- Perform quality control checks and meticulously pack products.
- Maintain records to ensure product accuracy before delivering clear aligners to customers.
- Actively participate in various ad-hoc projects and duties as required to support the company's growth and operational objectives.
Qualifications:
- Minimum GCE 'O' Level
- Experienced in office administration is a plus
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding organizational and multitasking abilities. Capable of working independently.
- Effective verbal and written communication skills are essential. Proficiency in Chinese is an added advantage.
- Attention to detail and effective problem-solving skills.
- Professional and approachable demeanor.
- Ability to maintain confidentiality.
Benefits:
- Competitive salary and benefits package.
- Opportunity for professional growth within a dynamic startup environment.
- Collaborative and innovative work culture.
Application Process:
Interested? Don't hesitate – click the "Apply" button now! We appreciate the interest of all applicants in Poeme Labo Pte Ltd; however, only those selected for an interview will be contacted.
