Job Description - Front Office Executive / Receptionist
KEY RESPONSIBILITIES
Functional
· Manages incoming and outgoing mails, parcels, messages, fax and phone calls and ensures that the relevant personnel receives them
· Attends to queries from walk-in visitors, students, staff and vendors
· Prepares and issues car park labels and visitor passes
· Manage record books such as those relating to rental/ booking of school facilities and ensure room keys are accounted for
· Updates internal phone list, staffroom seating plans, locker plans etc.
· Manages loss and found items
· Ensures neat and clean reception and lobby area
· Provides administrative support and documentation filing
· Oversees Administrative Assistant in the ordering of supplies (printing paper, stationery, newspapers etc.) and ensures constant supply of materials for use
· Assists students in administration-related matters (e.g. collection of Examination Certificates, use of sick bay, issuance of Student Identification Passes, issue combination locks, etc.)
People Interaction
· Communicates and coordinates with internal departments
· Liaises with School Attendant to ensure the sufficient supply of refreshments for pantries
· Covers the duties of the administrative assistant and personal assistant in their absence. Attend ad-hoc task as assigned by superiors.
Minimum Qualifications
GCE O levels/ Diploma / Bachelors
Experience
Reception/ administration experience advantageous but not necessary
