x
Get our mobile app
Fast & easy access to Jobstore
Use App
Congratulations!
You just received a job recommendation!
check it out now
Browse Jobs
Companies
Campus Hiring
Download App
Jobs in Singapore   »   Jobs in Singapore   »   Business Management / Project / Planning Job   »   Project & EHS Admin Assistant
 banner picture 1  banner picture 2  banner picture 3

Project & EHS Admin Assistant

Ues Holdings Pte. Ltd.

Ues Holdings Pte. Ltd. company logo

Job Description


(I) Construction Project Office Administrator Scope:

  • Provide project administrative support and coordinate with the project stakeholders.
  • Execute general administrative and clerical activities and support daily operations.
  • Maintain, procure and monitor the project site office supplies such as stationaries, pantries and refreshments and office cleaning materials.
  • Prepare and process purchase requisitions for office supplies and any other necessary materials needed.
  • Sourcing, procurement and maintenance of project filing and documentation.
  • Upkeep and maintain Admin related store items.
  • Prepare payment claims for site office purchases.
  • In-charge of the petty cash claims for the project site expenses.
  • Prepare and process the training nomination for staff and retain records / training matrix.
  • Assist project team to communicate matters to external stakeholder like suppliers, consultants and service providers.
  • Arrangement of project site transportation and project site events and ceremonies.
  • Responsible for project admin correspondences and transmittal documents.
  • Dealing, handling and resolving conflicts, feedbacks, complaints pertaining to the contract and perform the duties of Public Relations Officer (PRO) as required.
  • Other ad-hoc task assigned by Line Manager.


(II) EHS Administrator Scope:

  • Overall responsible and in-charge of daily EHS administration works & operations.
  • In-charge of the safety incentive slides preparation and compilation of all safety supporting documents. Supporting EHS Team in presentation to Client.
  • Assisting EHS Team in coordinating with EHS related matters such as arranging meeting invites, meeting rooms, etc.
  • Assisting in Safety Induction Course by providing SIC forms, SIC stickers, schedule information and security passes.
  • Assisting in purchasing of EHS materials and supplies.
  • Supporting the EHS team in any documentation related matters.
  • Maintaining of SIC Summary Log, Vehicle Registry and PTW Registry.
  • Assisting the team in control of EHS records.
  • Supporting the EHS Team in any EHS activities to be carried out and to communicate EHS matters to external stakeholder like suppliers, consultants and service providers.
  • In-charge of purchase, monitoring and distribution of PPE to all project staff and workers.
  • Coordinating with project staff, visitors and sub-contractors for site access and vehicle pass.
  • Upkeep and maintain EHS store items.


Requirements

  • Bachelor’s Degree / Diploma in administrative or business related is preferred, but not essential.
  • At least 3 years working experience in administrative duties,experience in construction project site is essential.
  • Proficient in use of computer and MS Office application.
  • Good interpersonal skills and ability to communicate in English both written and verbal.
  • Good command of Mandarin is preferred, but not essential.
  • Computer literate / experienced in Microsoft Office (Excel, Word and Power Point).
  • Proactive, flexible, with a can do attitude and ability to work in a multi-national and multi-cultural team.
  • Required to work full time on project site in Tuas South, Singapore.


✱   This job post has expired   ✱

Sharing is Caring

Know others who would be interested in this job?