Job Responsibilities :
· Record daily fuel usage into excel and maintain fuel logs.
· Divert summons to the respective drivers / follow up and maintain records of vehicle summons.
· Generate monthly report on vehicle fines/offence.
· Open and maintain new accident files, ensure all relevant documents are filed in.
· Data entry of Purchase Order (into excel).
· Data entry of Requisitions (into excel).
· Open requisition forms get approval and pass over to accounts department.
· Open deduction forms.
· Maintain and follow up with petty cash records.
· Produce monthly report/ summary on petty cash and diesel records.
· Update requisitions/SIR/ Deductions and Summon entries into Big-Foot Logistic Network.
· General Filing duties (Insurance certificate/ license/ NRIC/ summon report/ petty cash).
· Attend to incoming phone calls and walk in interview applicants.
· Keep soft and hard copy filing up to date.
· Maintain proper records of vehicle related matters.
· Complete any other ad-hoc duties assigned by Manager.
· Maintain and Manage departmental records/data and update accordingly.
· Responsible for multi functional areas within VMO department.
· Maintain service excellence.
· Complete assignments given by the Vehicle Maintenance Officer / Workshop Manager.
· To ensure there is no lapses
Job Qualifications :
· Min 1-2 years of relevant working experience in the automotive/related field is required for this position
· Effective Communication and Interpersonal Skill
· Strong in communication and negotiation skills
· Bilingual in English & Mandarin to liaise with Mandarin speaking associates
