Reporting to the Head of Events and Sponsorship, the responsibilities and essential job functions includes but not limited to the following:
- Planning and organising of Club Events to continuously engage members and to take charge of several interest groups and sections under Member Engagement.
- Able to plan events and execution including coordinating with vendors and following up with the necessary arrangement.
- Manage events registration process and to create a streamlined experience for the members.
- Coordinating with vendors and following up with the necessary arrangement.
- Ensure all Social events and Member Engagement Activity enquiries and registrations are answered, followed up and executed in a timely manner (within 24 Hours).
- Oversee all administrative work relating to Events Department which includes raising POs, generating reports, event orders, filing, minutes recording, preparing meeting agenda and presentations etc.
- Ensuring all Club Events promotional materials are updated in the Club and all areas such as website, television signages etc.
- To record meeting minutes for Member Engagement Sub-Committee and Social Sub-Committee and prepare the presentation slides, agenda and organisation of the meetings.
- Collaborate with Catering Sales Department on all logistics requirement needed to ensure the successful execution of Club Events.
- Housekeeper of the Club Events Drive to ensure all relevant files are saved and to archive files which are no longer relevant.
- Responsible to overseeing all inventory under the Events Department.
