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As an Arbitration Assistant/ Secretary in the Singapore office you will be in charge of a number of activities pertaining to the business development and administrative matters of the Arbitration team. You will not only be working closely with the team of consultants located in Singapore but also with the central accounting team located in Paris and other offices in the region (i.e. Hong Kong, Beijing, New Delhi). Your role will encompass the following tasks:
• Accounting and client engagement Drafting of engagement letters, collection of AR and AP, preparation of AR invoices, management of client reminders;
• Reporting: preparation of monthly financial reporting and discussions with central accounting team in Europe;
• Commercial and administrative activities: booking of business travel, administrative support (scheduling, expenses, etc.), organisation of commercial activities and seminars;
• Business Development: Drive BD activities and build strong relationships with key stakeholders including research on events, potential clients and new business initiatives or opportunities
• CRM: Manage firm’s credentials database, update CRM database and attend calls with other administrative teams globally
• Other administrative support matters such as updating consultants’ CVs, managing and coordinating meetings, appointments and travel bookings, and any other duties as assigned.
• Provide full support to other administrative functions as and when required including reception duties
Requirements
• Have previous experience in law firms or expert witnesses firms.
• Have previous experience in accounting or financial reporting.
• Have good oral and written communication skills in English.
• Have language skills, as you might assist other offices in the region (Mandarin, Cantonese, Hindi, etc).
• Be proficient in MS Office
