Eames Group is united in one common purpose: to make opportunities happen. Across our three non-competing businesses, we work in partnership with our clients and candidates to empower them to shape their futures.
With over 150 specialist consultants across our offices in the UK (London), Singapore, Hong Kong, New York and Zurich, we partner with businesses on their recruitment needs from sourcing niche skills to finding talent in challenging geographies and detailed market mapping to providing advice on existing recruitment processes.
As Opportunity Makers, we never stand still. We’re ready to take on new challenges in our current markets, and with that, we’ve got ambitious growth planned. We're growing our team to 230 by 2023 and is currently looking for a driven and enthusiastic individual to join our growing Singapore team as an Operation Executive.
Who you are:
- You'll have minimum 3 years of experience in Administrative & Operations , preferably within the recruitment industry
- Experience with Microsoft Office including Outlook, Excel, Word and PowerPoint. OneDrive, SharePoint and Salesforce would be advantageous but not required
- Excellent time management and planning skills, with a good attention to detail and the ability to remain calm under pressure
- Able to communicate effectively both internally and externally in both written and verbal forms, with strong relationship management skills
- The ability to work proactively, driving for results and constantly striving to perform the highest levels of service to the business
- Team player with enthusiasm and dedication to the company
What will you be doing :
- Execute regular database cleansing activities to ensure data accuracy
- Assist in the preparation of client packs and company presentations, ensuring accuracy and professionalism.
- Update and run reports as required by the team, providing valuable insights through data analysis.
- Handles general placement administration including compliance checks, system updates, reporting and providing invoicing support
- Uploading terms of business to the database and distributing where appropriate
- Assist and support in the coordination of company events.
- Carrying out general administrative requests where required
- Ensure compliance with MOM requirements relating to quarterly CV submissions
- Manage all incoming switchboard calls in a professional and efficient manner.
- Sort and send company post, and arrange courier requests when necessary.
- Handle the binding and filing of documents to maintain an organized office environment.
- Be the first point of contact for office visitors, maintaining reception and meeting rooms to a presentable and professional standard.
- Order company gifts, office stationery and general office supplies
- Assist in setting up desks for new starters and contribute to the onboarding process.
- Communicate and liaise with suppliers and building management as required.
- Assist with ad hoc projects as directed by the Regional Operations Manager and/or the Head of Operations
Opportunity is yours for the taking. Apply now, or get in touch directly to hear more about opportunities at Eames: [email protected]
