The company
Tracing our history to 1928, Wellington Management is one of the world’s largest independent investment management firms. With over USD 1 trillion in client assets under management as of 30 September 2023, we serve as a trusted adviser to clients in over 60 countries. Our innovative investment solutions are built on the strength of proprietary, independent research and span nearly all segments of the global capital markets, including equity, fixed income, multi-asset, and alternative strategies. As a private partnership whose sole business is investment management, our long-term views and interests are aligned with those of our clients. We are committed to attracting a talented and diverse workforce, and to fostering an open, collaborative culture of inclusivity because we believe multiple perspectives lead to more informed investment and business decisions. As an Equal Opportunity Employer, we welcome people with diverse life experiences, fresh ideas, and specialized subject-matter expertise.
The Position
The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers/Analysts. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises, or from home, as determined by the team’s schedule/roster and in line with the firm’s hybrid / flexible work policies,
ResponsibilitIes
Duties will include, but are not limited to:
· Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning.
· Diligent telephone coverage with gate-keeping expectations
· International travel itineraries and arrangements
· Organizing conference logistics
· Completing expense reports, handling daily mail, file systems and coverage of phone lines
· Helping to coordinate the production of presentation books, including collating and binding presentations
· Arranging and executing client meetings, including preparation of materials, daily reports, market data information, meeting prep packets, research materials, etc.
· Lunch-time reception coverage, rotated according to a roster schedule
· Food & beverage arrangements for corporates/office, as the needs arise
· Providing back-up for other department support positions as needed, according to a roster schedule
· Assisting with ad-hoc projects or other duties as assigned from time to time
Qualifications
We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess:
· Undergraduate degree strongly preferred; 5-10 years of experience. Investment management and/or Financial/Professional Services background will be viewed favorably.
· Intellectual curiosity and willingness / proven ability to learn
· Advanced proficiency in MS Office (Teams, Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage
· Effective interpersonal and communication skills
· High level of reliability, professionalism and discretion
· Ability to work independently and as part of a team
· Outstanding service orientation and proactive problem-solving skills
· Excellent organizational, multi-tasking, and prioritization abilities
· Strong detail-orientation and work quality
· Ability to work under pressure, tight deadlines and to accommodate last-minute changes
· Positive, can-do attitude, flexibility
