Job Responsibilities:
- To work closely with the business teams to ensure timely submission of agenda and papers for the Board/Board committee meetings within the timelines.
- To coordinate with the departments on presenters, collating and checking the papers for circulation to the Board/Board committees.
- To prepare paperwork for meetings eg Agenda, Itinerary, Status of Attendance, Minutes template, Matters of Arising etc
- Prepare and compute directors’ fees.
- To work with the team on the set up of Board/Board committee meetings (physical, virtual or hybrid).
- Coordinating with various departments and IT on the smooth running of meetings.
- To ensure the accuracy of documents tagged and uploading of meeting materials onto BoardPAC system.
- To work closely with the Corp Secretariat team on the logistic arrangement of the meetings.
- To assist with the preparation of extracts of resolutions/minutes and materials requested by the units, auditors and regulators.
- To carry out CoSec administrative work, profile checking and e-filing/hardcopy filings and arranging of internal mail and courier.
- Requisition of office stationery, papers and call for printer maintenance, timely distribution of incoming mails to individuals, create and update user guides for basic troubleshooting to network.
- Process petty cash claim form.
Requirements:
- A team player with positive attitude, good communication and writing skills.
- Meticulous with good planning and organizational skills.
- A strong work ethic and ability to work independently as well as work well within the team.
- Good computer skills.
- Relevant experience in a corporate secretariat department within an organisation will be an advantage.
