Overview
Each year, we as Oldendorff, carry about 380 million tons of bulk and unitized cargo around the world. We perform 15,000 port calls in 118 countries. On average, we operate 700 chartered and owned ships at any one time. Being with us, means working in a continuously changing internationally environment, where reliability is appreciated as is team spirit. Combined with a healthy driver to keep seeking for areas to develop you and your company to reach higher goals – we welcome you to set sail with us.
As part of our diverse Human Resources team you will contribute to the department’s success by taking up generalist assignments as well as driving employee engagement initiatives in the Asia Pacific (APAC) region except Singapore.
Essential Functions:
- Support the local HR/Admin team in APAC in the day-to-day HR Operations and act as the first point of contact for new joiners and existing employees to answer day-to-day HR-related questions and provide advice when needed.
- Maintaining HR policies and practices in compliance with the local regulations and governances.
- Support in the implementation of global, functional, and regional HR initiatives across APAC regions (e.g. Workday system implementation)
- Build strong relationships and engagement with employees at all levels.
- Support the local HR/Admin on HR Administration and Generalist duties including Onboarding and Offboarding.
- Act as the backup of the local HR/Admin in case of absence.
- Visit the satellite offices within the APAC region regularly.
Payroll:
- Support the local HR/Admin on the management of the payroll process ensuring accuracy, compliance and timely execution.
- Collaborate with vendors, finance, and/or legal departments to ensure adherence to local payroll regulations and taxation requirements across multiple countries.
- Works with payroll vendor or local HR/Admin to complete the full payroll process.
- Employee Engagement:
- Design, implement, and execute employee engagement programs that promote a positive workplace culture, foster team collaboration, and boost employee morale.
- Develop and conduct surveys to gather employee feedback and identify areas for improvement.
- Work closely with management to address concerns, enhance employee experience, and create a supportive work environment.
HR Business Partnering:
- Serve as a strategic HR partner to business leaders and managers in the Asia Pacific region, offering insights and solutions to address HR-related challenges.
- Provide guidance to managers on HR policies, procedures, and performance management.
- Employee Relations:
- Handle employee relations matters, including conflict resolution, disciplinary actions, and performance improvement plans.
- Collaborate with legal and compliance teams to ensure consistent application of HR policies and employment laws.
Health and Wellness Administration
- Assist with the administration of health (e.g. insurance, flexible benefits, etc.) and other wellness-related benefit programs.
- Support in the implementation of projects/initiatives in relation to the company’s health and wellness benefits.
- Data Analysis and Reporting:
- Utilize HR metrics and data to assess trends, identify opportunities, and develop actionable recommendations for enhancing HR processes and strategies.
- Prepare regular reports for senior management, highlighting key HR performance indicators and suggesting areas for improvement.
Cross-Functional Collaboration:
- Collaborate with HR colleagues across regions to share best practices, leverage resources, and ensure consistent
HR service delivery.
- Partner with other functional areas such as talent acquisition, learning and development, and compensation and benefits to align initiatives and goals.
- Support the Recruitment Manager to takeover on the onboarding processes.
Skill Requirements:
- An open-minded and communicative person, who likes to work in an open office with a dynamic, multicultural working environment
- An emphatic, caring and service-oriented person with excellent interpersonal skills, who likes to cooperate, interact and support an international environment
- A flexible, yet detail oriented team player, who is well-organized and outside-the-box-thinking
- A character that has a passion to work:
- in a hands-on working environment with less policies, procedures and standards
- in a bottom-up management style environment
- Good skills in Microsoft Office programmes, e.g. Excel, Powerpoint and Word
Required / Preferred Education and Experience:
- At least 5 years of relevant HR working experience
- Degree in Human Resources, Business, Psychology, or related field
- Prior HR generalist working experience is preferred
- Familiarization with the Employment and Labor laws in Asia Pacific.
- Fluency in spoken and written English is a must, any additional language is a plus
- Strong communication skills and a high sense of confidentiality is required
- Proficiency in HRIS systems i.e Workday and MS Office suite.
- Prior overseas working experiences is a plus
- Willingness to travel on a regular basis.
