This advertisement is for recruiting two positions for Admin Assistant.
If successfully selected, you will be seconded to a MOE Secondary School located in St Wilfred.
Contract Period: From 01 January 2024 to 31 December 2024
Item 1 : Admin Assistant (Admin & Customer Service)
Personnel to be deployed at the following hours:
- Mondays to Thursdays: 7.00am to 4.00 pm, inclusive of 30 mins lunch break.
- Fridays: 7:00am to 3:30pm, inclusive of 30 mins lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
Item 2: Admin Assistant (Admin & Finance)
Personnel to be deployed at the following hours:
- Mondays to Thursdays: 9:00am to 6:00pm, inclusive of 30 mins lunch break
- Fridays: 9:30am to 6:00pm, inclusive of 30 mins lunch break
- Service not required on Saturdays, Sundays and gazetted public holidays
The Services required are set out as follows:
Item 1: Admin Assistant (Admin & Customer Service)
Manning of General Office counter;
- Attend to queries from students, parents or members of the public(Phone calls & walk in)
- Assist in general administrative and student related duties
(i). Follow up with absentees
(ii). Checking of documents for Financial Assistance application
(iii). Inform parents on Financial Assistance outcome
(iv). Guide staff for incident report
(v). Preparing early dismissal slip for unwell students
(vi). Updating of daily student attendance
- Assist in records managements (incident report and late list)
- Assist in other or admin duties assigned by the authority.
Item 2: Admin Assistant (Admin & Finance)
Manning of General Office counter;
- Attend to queries from students, parents or members of public (Phone calls & Walk in)
- Assist in general administrative and student related duties
(i). Checking of documents for Financial Assistance application
(ii). Maintaining of Financial Assistance list
(iii). Preparing outcome letter for Financial Assistance
(iv). Guide staff for incident report
(v). Preparing early dismissal slip for unwell students
(vi). Oversee bus booking orders
- Assist in basic financial duties (work payment officer on follow up)
- Assist in other office or admin duties assigned by the authority.
The personnel shall minimally have the following qualifications, skills and experience:
- At least 1 years of work experience as a receptionist in a secondary school environment
- At least GCE “N” level certificate
- Able to communicate and write well in English and at least one other languages
- Possess good communication skills and able to work independently as well as a team player
- Able to use Microsoft Office applications such as Word and Excel
