As an Accounts Assistant (Accounts Receivable), your primary role is to manage the Home's receivables and ensure timely and accurate processing of incoming payments. You will collaborate with internal teams and external clients to facilitate smooth financial transactions, maintain updated records, and contribute to the overall financial health of the company.
Key Responsibilities:
1. Invoicing:
- Generate and issue invoices to clients in a timely manner.
- Ensure accuracy in invoicing and adherence to contract terms.
2. Billing and Collections:
- Monitor accounts to identify outstanding receivables.
- Follow up with clients for payment and provide necessary documentation.
- Implement effective strategies to reduce delinquency and improve cash flow.
3. Payment Processing:
- Record and apply incoming payments accurately in the accounting system.
- Reconcile payments with invoices and resolve discrepancies.
4. Credit Control:
- Assess creditworthiness of clients and establish credit terms.
- Monitor credit limits and communicate with clients regarding credit-related issues.
5. Aging Analysis:
- Maintain an updated accounts receivable aging report.
- Analyse and report on overdue accounts, taking appropriate actions for resolution.
6. Customer Relations:
- Build and maintain positive relationships with clients to facilitate the collection process.
- Address customer inquiries and resolve issues related to billing and payments.
7. Reporting:
- Prepare regular reports on accounts receivable status, collections, and other relevant metrics.
- Provide insights into receivables performance during financial meetings.
8. Documentation and Compliance:
- Ensure all receivable-related documentation is complete and accurate.
- Adhere to accounting policies, procedures, and regulatory requirements.
9. Cash Application:
- Apply cash receipts to outstanding invoices and reconcile discrepancies.
- Work closely with the finance team to ensure accurate financial reporting.
Qualifications and Skills:
- Education: Higher Nitec/Diploma in Accounting, Finance, or a related field.
- Experience: Previous experience in accounts receivable or a similar financial role.
- Software Proficiency: Familiarity with accounting software (e.g., Dynamics NAV, QuickBooks, SAP, etc.) and Microsoft Excel.
- Communication Skills: Strong communication and interpersonal skills for effective customer interaction.
- Problem Solving: Ability to identify issues and implement effective solutions.
- Attention to Detail: Accuracy and attention to detail in all receivable transactions.
This job description is a general overview and may be subject to change based on the specific needs of the organization. The Accounts Assistant (AR) is expected to perform other duties as assigned by the Finance Manager or supervisor.
