Senior Human Resource Executive
Summary
Our client is seeking driven, adaptable and self-motivated individuals to join us and play a vital role in their organisation, in the maritime industry. They are commited to providing an inspiring, inclusive and secure working environment for their employees globally. You will have the opportunity to collaborate with a global and diverse team and embark on a career that will take you to new arenas.
The Senior HR Executive will be responsible for managing the payroll for the group of companies through the company-appointed payroll vendor. In the first year, the ideal candidate will play a pivotal role to support the implementation of a global HRIS system. Supporting the HR team on reports preparation and HR-related initiatives and projects. The ideal candidate must have proven track record in payroll processing and administration and experience in end-to-end implementation of a global HRIS.
Role and Responsibilities:
- The Senior HR Executive will liaise and work closely with payroll vendor to ensure the monthly payroll computations and ad-hoc payroll computations are accurate and in compliance with Singapore labour laws and statutory requirements.
- Ensure the accuracy of payroll data by verifying data against supporting documents.
- Liaise and manage payroll vendors in overseas offices to review and process payroll for overseas employees in compliance with local tax and labour laws. Check overseas payroll reports.
- Ensure employee expense claims are accurately recorded in the payroll system for payment.
- Handle monthly statutory submissions.
- Annual income tax preparation and declarations for employees in compliance with local tax regulations.
- Provide detailed monthly payroll reports and journals to finance.
- Administer contracts and fees related to the company directors.
- Assist in global HRIS implementation, aligning it with organizational needs and best practices.
- Help migrate data from the legacy system to the new HRIS, ensuring data integrity and accuracy.
- Continuously review processes and systems for operational excellence, including system user acceptance testing.
- Conduct training sessions to educate users on HRIS functionality and provide ongoing support to maximize system utilization.
- Maintain accurate employee data in the HRIS platform in a timely manner.
- Collaborate with cross-functional teams for system updates, enhancements, and integrations.
- Support the HR team in pre-hire, on-boarding, off-boarding, and training records administration.
- Support the HR team in preparing reports, analysis and surveys preparation.
- Identify opportunities for HR operations transformation by leveraging technology for increased effectiveness and efficiency.
- Ensure data integrity, control and compliance in HR operations.
- Handle HR-related queries and perform any other ad-hoc duties as required.
Desired Skills and Competencies:
- Bachelor’s degree in human resource, Business Administration or similar specialization.
- Minimum 3 years of hands-on experience in payroll processing, which includes managing payroll vendor.
- Strong understanding of payroll regulations and compliance standards, ensuring accurate and lawful compensation to employees.
- Proactive, resourceful, highly organized with a keen attention to detail. Capable of managing multiple tasks effectively.
- Demonstrate high integrity standards in handling confidential and salary-related information.
- Excellent communication and interpersonal skills to interact effectively with colleagues, employees and external vendors.
- Tech-savvy and proficient in Microsoft Office Suite (MsExcel) and various technology tools for efficient work.
- Prior experience working with a global HRIS systems, such as Workday, SuccessFactors, Ceridian or similar platforms, showcasing the ability to navigate and utilize these systems effectively.
- Able to thrive in a fast-paced and dynamic environment, adapting to changes and challenges while maintaining efficiency and quality in work.
