Our Client, in Automotive Industry located in Central has opening for Secretary.
- Variable Bonus
- 5 Days Work Office Hour
- Career Advancement
Responsibilities:
- To prepare tax invoices, debit notes, credit notes and bank deposits.
- Manage calendar and coordinate meetings for the Executive Chairman.
- Coordinate day‐to‐day activities and agendas of the Executive Chairman.
- Make travel arrangements for the Executive Chairman and his family. This includes flight, accommodation, transfer, visa, prepare itinerary etc.
- Draft letters, emails, and text messages to the business associates on behalf of the Executive Chairman.
- Assist on itinerary, accommodation bookings, pick‐ups for VVIPs from overseas.
- Making lunch/dinner reservation, and other appointments such as medical, haircuts, dogs grooming, reflexology etc.
- Manage the Executive Chairman Office and storerooms at various locations.
- Source and order collection of wines, hard liquors, mobile phones, luggage, corporate gift for VVIPs, magazines, medical supplies, equipment, personal items etc. This includes update the inventories of all items.
- Arrange gifts for business associates such as CNY hamper, mooncakes, birthday gifts etc.
- Manage distributions/deliveries of corporate calendars for the Executive Chairman.
- Manage the logistic of MISC items to/from various locations/oversea offices for the Executive Chairman.
- Assist on event management such as CNY lunch at Executive Chairman’s house, D&D, birthday celebration of the Executive Chairman, F1 and office opening.
- Apply and manage credit cards for the Executive Chairman and his family.
- Manage payments/claims for the Executive Chairman and his family.
- Manage personal fixed deposits with the bank.
- Manage the private properties owned by the Executive Chairman, this includes renovations, mortgage loan, home insurances, tenancy matters, monitor rentals, sourcing of home appliances, arrange repair works etc.
- Manage the personal insurances of the Executive Chairman and his family.
- Manage displays/awards, corporate/birthday gifts received.
- Manage all equipment/electronics items owned by Executive Chairman, this includes arrange for collections/deliveries, warranty registration and gift redemption.
- Manage club membership held by the Executive Chairman and his family.
- Register cars with condos/malls/clubs for the Executive Chairman and his family from time to time.
- Arrange bank transfer/cash payment for the Executive Chairman’s domestic helpers.
- Disseminating signed documents.
- Handle incoming and outgoing mail.
- Managing database, scanning of documents for e‐archiving, filing of documents.
- Implement/maintain procedures and administrative systems.
- Manage driver’s schedule and allowances.
- Liaise with contractors on Executive Chairman’s office setup, repair works.
- Manage the tea lady and cleaner to ensure the cleanliness/tidiness of the Executive Chairman’s office and the VVIP lounge area.
- Provide support and any other miscellaneous tasks assigned within the Executive Chairman’s office.
Qualified or interested candidates, kindly apply to us in
the FOLLOWING FORMAT to facilitate the short listing process;
Attachment of CV’s in MSWORD FORMAT
Resumes please INCLUDE:
- Personal Particulars
- Education background
- Work experiences in point forms
- All Reasons for leaving
- Current and Expected salary
- Date of availability / Notice Period
**We regret that only shortlisted candidates would be notified.
Your Profile will be kept in our database for more career opportunities.
We wish you all the best in your job search.
Chia Kim Wai, Terry
Reg No: R23111838
EA No: 19C9570
