Overview
Reporting to Assistant Director (Precinct Planning & Development), you will support the Precinct Planning & Development Department (PPD; under RHSO Operations Division) in secretarial and administrative work, grant administration and data management.
Job Responsibilities
- Provide secretarial and administrative support to PPD
- Organise internal and external meetings and events, and their relevant logistics including booking dates and venues, ordering refreshments, supporting events onsite etc.
- Manage the timely submission of claims, purchase requisition, IT provision requests and HR requests etc.
- Manage office supplies requisition and maintain stationery and gift inventory Organise and maintain databases e.g. corporate gifting list, staff admin etcSupport and coordinate the onboarding and offboarding of new/existing staff
- Facilities management for PPD’s office e.g. managing seating plan and company assets etc.
- Maintain team schedule and calendars for key personnel
- Perform knowledge management and filing work
2. Processing claims
- Process claims submitted for various programmes/projects
3. Data management and analysis
- Collect and manage data for subsequent analysis
4. Any other duties, projects or assignments by Reporting Officer and/or HOD
Requirements
Qualification Required and Area of Discipline
Diploma in any discipline, preferably science or business management related
Required Competencies and Capabilities (Skills, Experiences and Professional Licences)
Skills:
- Meticulous, good attention to detail and numbers
- Strong planning and organisational skills
- Team player who is able to work independently
- Proactive and able to multi-task
- Good communication skills
- IT savvy and basic Microsoft Office skills; strong Excel skills is an advantage
Experience:
- At least 2 years of relevant working experience
- Experience in administration will be advantageous
- Familiarity with Singapore public, healthcare or social care sectors will be advantageous
- Willing to work outside of office hours e.g. weekends
- Professional Licenses not required
